Finance Coordinator

Job description

The Finance Coordinator is responsible for supporting the financial functions of the Association, ensuring compliance with internal policies and external regulations. This role assists the Executive Director in financial strategy development, grant and contract budgeting, and overall financial management. Key responsibilities include monitoring budgets, processing payments, payroll processing, maintaining financial records, and ensuring accurate and timely reporting. The position requires strong collaboration with the Executive Director, Shared Business Network (SBN), and contributes to maintaining a secure, efficient, and compliant financial and human resources framework for the Association. Required Qualifications: Associate’s Degree in Accounting, Business, Finance, or related field, or GED/High School Diploma and 1 year transferrable finance experience. Experience relevant to the role of the position including high level of familiarity with complex non-profit accounting with multiple cost centers and budget preparation and management, accounts receivable/payable tracking, expense/revenue tracking, cash flow tracking, reconciliation, reporting, compliance, financial statement preparation. Proven ability to prepare and maintain accurate, error-free financial records in a complex accounting environment. Proficient in computer operations of the Windows operating system, one or more major double-entry accounting software programs, and Microsoft Office Suite including Excel. Ability to work within a non-profit educational environment and a commitment to assisting ‘non finance’ stakeholders in learning financial concepts. High level of adaptability, commitment, and excitement for systems improvement. Ability to ensure confidentiality of information relating to financial and sensitive personnel matters at all times. Ability to organize and manage diverse workload focusing on identified priorities. Ability to work cooperatively and maintain effective and positive relationships with colleagues, board members, and funders. Demonstrated high degree of accuracy, integrity, sound professional judgment, tact, and maturity. Ability to meet travel requirements associated with this position. Ability to meet acceptable background check standards. Ability to work flexible hours which may include evenings and/or weekends, as appropriate. Preferred Qualifications: Experience using Acumatica software or similar double-entry accounting software, or experience learning a new software system. Bachelor’s Degree and/or at least two years’ experience in Accounting, Finance or related field. Knowledge of the organization, operation, philosophy, and objectives of Cooperative Extension and its programs at County, State and Federal levels. Current/Active Notary Public License or willingness to obtain Notary Public License. Grant development and management experience. Position Details: Expected Weekly Hours : 30 hours per week Hourly Wage: $24.00 to $27.50, commensurate with experience Location: Madison County CCE office in Morrisville, NY . Time Off: Voted a CNY Best Place to Work 2024! Generous time off, including vacation, sick, personal, and 12 holidays per year Additional benefits include educational stipend, and flexible work environment. Benefits : Full benefits, based on eligibility, including: Voted a CNY Best Place to Work 2024! Generous time off, including vacation, sick, personal, and 12 holidays per year Additional benefits include educational stipend, and flexible work environment. • NYS Health Insurance Program (including FREE Dental Insurance) • NYS Retirement • Long-Term Disability Insurance • Total Care Employee Assistance Program (EAP) • Voluntary Tax Deferred Annuity Plan • Voluntary Flexible Spending Accounts • Voluntary Group Universal Life Insurance • Voluntary Personal Accidental Insurance • Voluntary Legal Plan Insurance • Voluntary Long Term Care Insurance • Voluntary Auto and Homeowner’s Insurance • Voluntary Pet Insurance • Voluntary New York’s College Savings Program Administrative Responsibilities: Direction – 5% Assist Executive Director with developing Association financial strategies that adhere to all applicable laws, regulations and CCE guidelines for compliance, utilizing the SBN Finance Manager for high-level guidance and recommendations. Assist Executive Director and program staff to plan for and develop grant and contract budgets as needed. Provide moderate input in development of Association annual operating budget. Management – 35% Financial Management Assist with guiding the administration of the overall Associations finance needs. Work with Executive Director and SBN Finance Lead to manage and monitor budgets, expenditures and revenues. Ensure Association adherence to all applicable internal and external regulations. Ensure payments are processed accurately and timely. Ensure timely payment of the Cornell operating statement by ordering ACH transfer by the deadline date. Monitor county, state, and federal appropriations, as well as grants. Manage and provide oversight for the annual inventory process. Solve problems and resolve conflicts that arise in the operation of the Association, utilizing appropriate policies and procedures. Manage the implementation of the standard operating policies, under the direct supervision of the Executive Director. Coordination/Operation – 55% Finance Coordination Serve as designated initial “Point of Contact” for staff finance questions. Perform daily financial operations in Acumatica, including accounts receivable and payable, cash handling, bank transactions, grant reimbursement processing, and backup documentation accuracy. Maintain accurate financial records and reports using Acumatica accounting software and Excel, ensuring compliance with grant and budget requirements. Reconcile financial data, verify expenses, and prepare necessary documentation for audits and reporting Prepare and submit accurate expense reports, mileage reports, receipts/supporting documentation, and/or vouchers in a timely manner per established policy and procedures. Communicate with granting agencies regarding vouchers and payments. Follow up on unpaid receivables and payables. Update and prepare reports and materials for Board of Directors and committee meetings under guidance and oversight from Executive Director and/or Board Treasurer. Update and prepare resources for annual board orientation under guidance and oversight from Executive Director and/or Board President. Ensure confidentiality and secure storage of all financial, personnel and payroll records at all times. Prepare all internal and external financial reports; acquire and maintain all file documentation for funders according to the grant/contract. Attend meetings as required. Assist with preparing budget modifications. Maintain strong connection with Shared Business Network (SBN) Finance Lead and be an active participant to meet SBN obligations. Professional Improvement – 5% In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities. Participate in all required orientation, training, and/or in-service meetings and trainings as scheduled/required. Pursue personal growth through expanding personal knowledge of the total organization and through updating techniques and technical skills relating to the position. Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and perform other duties as assigned. Maintain regular and predictable attendance and punctuality. Health and Safety – Applied to all duties and functions Support the Association to maintain a safe working environment. Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard. Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified. EEO/EPO and Policy – Applied to all duties and functions Conduct all programming and activities in accordance with applicable laws. Aware of, and adheres to, established CCE Madison County policies and procedures. Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner. At all times act in a professional manner including but not limited to business-like demeanor, tactful communications, excellent customer service, and a cooperative, positive and receptive manner. Job Title: Association Finance Coordinator Level: 005 Pay Rate Type: Hourly Company: Contract College Contact Name: Regina Lowder Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University. Notice to Applicants: Please read the required Notice to Applicants statement . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.