Finance Manager

Job description

The Apex Group is now one of the world’s largest single-source financial solutions provider, dedicated to driving positive change while supporting the growth and ambitions of asset managers, allocators, financial institutions, and family offices around the world. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. Role: Office manager / receptionist Role Location: Amstelveen Employment Type : Permanent Role summary: This role ensures the office runs smoothly while creating a professional and welcoming experience for employees and visitors. You will oversee reception and facilities operations, coordinate meetings and events, manage vendors and budgets, and act as the main point of contact for building management. Working closely with HR, Finance, and internal teams, you’ll help maintain a safe, compliant, and efficient workplace that supports the day‑to‑day needs of the business. Main Responsibilities: Office & Reception Operations: Oversee daily reception operations to ensure a welcoming, professional experience for visitors, clients, and employees. Coordinate meeting room bookings, visitor registration, catering, parking requests, and security procedures. Act as the first point of contact for guests, incoming calls, and deliveries. Coordinate office events, meetings, and senior management or director visits. Facilities Management: Coordinate and monitor maintenance work orders and vendor deliverables. Ensure facilities, equipment, and furnishings are available, compliant, and properly maintained. Manage building access systems and local office procedures. Maintain strong working relationships with building management, including coordination of fire drills and evacuation procedures. Financial, Administrative & Legal: Manage facilities budgets, including both capital and operational expenditure. Maintain accurate records of facilities contracts, assets, and inventories. Oversee facilities-related contracts, renewals, and vendor invoicing. Support archive management, including coordination with off‑site storage providers and scheduled record destruction. Liaise closely with local HR and Finance teams on office-related matters. Health & Safety: Ensure facilities comply with all local and national health & safety regulations. Ensure compliance with internal policies, procedures, and regulatory requirements. Skills Required: 2 + years experience in facilities or office management within a corporate environment. Project management and multi tasking skills. Fluent in Dutch and English. Strong contract management and negotiation skills. Knowledge of leases, real estate, building materials, and space planning. Experience with office relocations and refurbishments. Solid understanding of health & safety and security requirements Excellent verbal and written communication skills across all levels of the organisation. What you will get in return: Pension plan included 26 working days holiday + Public holidays Opportunities for professional development. Commuting allowance. Positive and hospitable work environment. Opportunity to work with a diverse, agile and global team. Exposure to all aspects of the business and cross-jurisdiction. A genuinely unique opportunity to be part of an expanding large global business + more The above statements are intended to describe the general nature and level of the work being performed. They are not construed as an exhaustive list of all deliverables, responsibilities and duties. All Apex employees are expected to be flexible in approach and may be required to perform other duties as may be reasonably required for the benefit of the Company, and to add value. As a vital team member and in return for your expertise, inclusive approach and commitment, we'll provide a favourable salary and the chance to join a passionate and welcoming team. Benefits As a truly global business, we tailor benefits to each location to safeguard our people and respect local cultures and ways of working. Our people are our greatest asset, and we invest in talent development. Join our global network, and you will benefit from education support, sponsorship and in-house training programs. Disclaimer : Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.