Finance Manager: Admin & Accounting

Job description

About the company Shalion is a data and insights-driven company that serves world-class manufacturers and brands globally. Through our Digital Shelf Optimization, Retail Media, and Food Service Aggregators solutions, we provide innovative tools for e-commerce monitoring. At Shalion, we empower brands to make smarter business decisions in eCommerce by delivering actionable data and insights on online product prices, availability, share of search, and more. We operate across 1000+ e-retailers in 60+ countries, serving industry giants such as Heineken, Lego, Danone, Nestlé, and JDE. As a leader in data intelligence, we specialize in gathering, analyzing, and applying proprietary artificial intelligence to deliver relevant data and monitoring tools, helping our clients maximize their e-commerce performance. The role The Finance Manager will build the operational and financial foundations to support Shalion's growth from €10M to €30M ARR, leading the Accounting & Admin team (2 FTEs). Reporting directly to the CFO, this is a hybrid role: strategic builder (new processes, systems, and team structure) and rigorous operator (month-end close ownership and administrative housekeeping). You will partner closely with HR and external tax and legal advisors to ensure flawless execution and compliance across our entities in Spain and the US. Your Responsibilities Financial Operations & Close Own all accounting operations: AP, AR, billing, and General Ledger. Ensure accurate monthly and year-end close, preparing P&L, Balance Sheet, and Cash Flow statements. Oversee multi-currency transactions and lead financial consolidation across Spain and US entities. Monitor cash flow and runway, oversee bank reconciliations, payment controls, and supplier payments. Partner with the CFO on reporting and FP&A: variance analysis, board reporting, SaaS KPIs, annual budgeting, and forecasting. Systems & Automation Spearhead the implementation of new tools and systems, including a new ERP, and define the underlying accounting processes and methodologies. Drive automation of administrative workflows to support scaling transaction volumes. Compliance, Tax & Legal Liaise with HR on payroll execution and correct accounting treatment. Oversee external tax advisors for local and international tax compliance, including Transfer Pricing between ES and US entities. Work with external legal counsel on corporate books, annual filings, and regulatory requirements. Lead the annual external audit: act as the primary point of contact for auditors, prepare supporting documentation, and ensure timely resolution of findings. Team Leadership & Internal Controls Design the Accounting & Admin team's growth roadmap; hire, onboard, and mentor junior finance team members. Allocate workload clearly across functions and team members. Safeguard the accuracy and integrity of financial data and reporting. Build financial policies and control frameworks, ensuring audit-readiness for future fundraising rounds or due diligence processes. Required Qualifications Experience: 6–9 years in finance/accounting; experience in a fast-growing B2B SaaS or VC-backed scale-up and/or Big 4 background highly valued. Technical: Proven month-end close ownership, financial consolidation, and multi-currency management; strong command of Spanish accounting and tax framework; US accounting and tax exposure a strong plus. Systems: ERP implementation experience is a plus; advanced Excel skills; proactive adoption of AI tools within finance workflows. SaaS: Fluent in SaaS metrics (ARR, NRR, Churn, CAC Payback), recurring revenue dynamics, and revenue recognition principles. Mindset: Analytical, proactive, hands-on today and a team leader tomorrow, problem-solving, attention to detail, team management abilities. Languages: Fluent in English and Spanish What we offer you 🌍 An international team – Work with colleagues from 10+ nationalities. 🚀 A dynamic and innovative environment – Be part of a high-performing team. 🏢 Hybrid work model – 4 days in-office, 1 day remote. 💡 Impactful work – Contribute to a challenging and innovative project. 🎟 Flexible benefits – allocate part of your gross salary (pre-tax) to meal vouchers, transport allowance, and private healthcare at a preferential rate. 🍏 Office perks – Fresh fruit and specialty coffee daily. 📄 Contract: Permanent 💰 Salary range: from 50,000€ to 65,000€ gross/yearly, according to experience and seniority. 📍 Great location – Office in Barcelona’s Sarrià-Sant Gervasi district. Shalion Data Services Limited is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.