Finance Supervisor/Manager

Job description

1) Budget/Office Planning and Analysis :  Produce annual operating budgets and forecasts in accordance with regional and global guidelines, business trends and management recommendations 2) Client Service and Support:  Manage local-office Time & Billing function in line with firm’s policies  Ensure all documentation requirements are met, including proposals, budgets, contracts, relevant case files and correspondence. Support client team, regional and external auditors requests  Oversee client case management 3) Internal and Ad-hoc Reporting  Prepare financial reports and analysis to support business objectives and presents these to the Officer group as requested  Be a thought partner for the OA and OC to help lead the business forward on multiple dimensions 4) Day-to-day Financial Management  Act as finance liaison to functional managers and lends financial support to assist/guide fiscal spending  In conjunction with regional/functional teams, identify and implement best practice opportunities, make recommendations and lead in process improvements  Work with functional managers to identify cost saving opportunities and to recommend/implement method to realize savings  Build financial system expertise (Business Objects and Excel), lead local development of financial applications, policies and procedures to ensure financial integrity and controls  Provide leadership, mentoring and training for finance staff  Manage staffing, hiring and capacity requirements of the local finance team  Promote and foster cross-functional teaming throughout the firm 5) Oversee the US Expense Hub  Supervise the US Expense Hub and oversee all aspects of the day to day operations including management and development of employees  Maintain & develop processes and controls to ensure integrity processing of expense reports  Manage staffing, hiring and capacity requirements for the US expense hub  Provide leadership, mentoring and training for hub staff 6) Risk Management  Identify and proactively manage risk.  Train staff to be sensitive to aspects of risk management 7) Northeast coordination  Teaming with NE counterparts to ensure alignment throughout the annual budget process  BA/BS with emphasis in Finance/Accounting and/or MBA strongly preferred  5+ years experience in Finance/Accounting with experience in planning and analysis, financial reporting, in a professional services preferred  Hands-on experience with budgets and financial planning and analysis processes  Supervisory experience with a proven track record for improving their teams from a professional development perspective Essential  Advanced technical skills with proficiency in desktop applications and financial systems. Extensive use of Windows and the following software applications: · PowerPoint, Excel, and Word · Outlook · Oracle or other large financial systems environment  Strong leadership skills, ability to modulate work style, apply creative problem solving skills, and motivate staff  Strong presentation and interpersonal skills to team with all levels of the organization and be the “face” of the NJ finance organization  Exercise good judgment and understanding of how decisions impact overall organization  Client service-oriented  Dynamic and strong interpersonal skills to interface with all levels of organization Proficiency in the following areas:  Knowledge of project accounting systems  Knowledge of budgeting and planning tools  Analytical and reporting skills  Excellent communication skills  Self-starting attitude, pro-activeness, resourcefulness  Ability to work independently as well as in a team environment  Meticulous attention to detail  Maturity and trustworthiness  High integrity, a positive attitude and the ability to maintain absolute confidentiality  Ability to think on their feet and engage in ad-hoc conversations with a value-add perspective  Flexibility and responsiveness  Ability to meet deadlines and prioritize multi-faceted workloads  Ability to work in the details, while concurrently managing high level responsibilities WORK ENVIRONMENT  Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and to interpret rules and guidelines flexibly to enhance the business and in keeping with the firms values and culture  Experience working successfully within a complex matrix structured organization is essential  Ability to work hours required of position OTHER  This job description should not be construed to imply that these duties, responsibilities and requirements are the sole standard for this position. Upon their supervisor’s request, incumbents may be required to perform other duties. If you are looking for a company where you will learn, grow and have an impact, this is the opportunity for you!  This is an exciting and a challenging position. The position requires an individual who can be an effective leader in a position without strong formal authority with 5+ years experience in finance/accounting.  The person will be outgoing, and comfortable in a truly multinational environment, working with different styles and all levels of staff. Strong interpersonal skills, including people management and process management will be called upon.  The individual will demonstrate a curiosity for solving problems, and initiative in finding ways to get things done better and should be Client service-oriented. He/she will require strong listening, feedback, negotiation and conflict resolution skills. In addition, he/she should be the type of person who can empathize with people’s needs, concerns and goals, and have a genuine interest in building finance capabilities. The individual should be comfortable communicating with the senior leadership team either at the local, regional and global level. The individual will be expected to be hands on, detailed and results oriented.  The individual will need to team effectively with a number of stakeholders – including the local office, system and various regional finance teams