Financial Administrator

Job description

Click Learning is tackling South Africa’s education crisis with smart, scalable solutions that make a real difference. We deliver interactive online programmes that boost literacy, numeracy, and digital skills for primary school learners in under-resourced communities. By combining technology with on-the-ground support, we’re helping children build the foundations they need for long-term success and to build sustainable livelihoods. As a secondary outcome, we create jobs for previously unemployed youth to support in the schools and provide them with skills development to move onto better employment opportunities. We’re growing—and we’re looking for people who want their work to matter. Click Learning is one of the leading EdTech organisations in Africa. With rapid growth over the past few years and now maturing as an organisation, Click reaches over 235,000 learners in 316 schools, with over 23,000 devices under management, overseeing 1,000+ youth facilitators and 85 core staff in 4 head offices. We are looking for a detail-oriented Financial Administrator to own the day-to-day transactional engine of our finance function. This is a hands-on role for someone who takes pride in accuracy, thrives on process, and is comfortable working across payables, receivables, cashbook, and reconciliations in a fast-moving environment. What you'll do? Payments & Creditors Manage the full procure-to-pay (P2P) cycle, including purchase order creation, 3-way matching, and invoice capture in Xero Verify supplier invoices for accuracy and completeness before processing Prepare and maintain supplier reconciliations and manage payment staging per contractual terms Perform regular reviews of outstanding commitments and overdue creditors Income & Debtors Generate accurate customer invoices and billing statements for funders and schools Maintain the accounts receivable ledger and actively follow up on outstanding payments Allocate daily bank transactions across multiple banking platforms and Xero Issue Section 18A tax certificates in compliance with SARS requirements Cashbook & Reporting Update the cash flow forecast daily and weekly; monitor upcoming commitments proactively Perform comprehensive monthly reconciliations and provide clean financial analysis to the finance team Support the preparation of quarterly, bi-annual, and annual reporting packs Process & Compliance Draft and maintain SOPs for all significant transaction classes Identify and drive process optimisation projects Ensure full audit-readiness and compliance with SARS, and internal controls Technical skills required: Diploma in Bookkeeping, Financial Accounting, or a related field Minimum 3 years’ experience in a financial administrator with solid bookkeeping skills: accounts payable, accounts receivable, bank reconciliations, cashbook processing Experience with 3-way matching, PO workflows, and payment preparation Xero experience is non-negotiable Proficient in Google Workspace (Docs, Sheets) or Microsoft Excel Understanding of Section 18A certificates and SARS compliance is an advantage What we are looking for in an individual : An individual who is able to build solid relationships and communicate effectively with various stakeholders A self-starter who can work autonomously while maintaining open communication with the team Highly organised with the ability to manage multiple deadlines simultaneously Comfortable in a fast-paced, evolving environment with a lean toward process improvement Has a desire to learn and continuously improve on his/her organisational knowledge and skills An individual that takes the initiative to solve problems with speed and efficiency A team player who is approachable Has great attention to detail Is positive and patient Honest, ethical, and committed to confidentiality and compliance. What we are offering Salary Inclusive of the following benefits 5% Pension Fund Contribution - Employer Death cover – Employer LTE Data for work Annual leave: 20 days