Financial Analyst II (Austin Emergency Management)

Job description

About This Position The Financial Analyst II provides financial oversight and analytical support for cost recovery, operating funds, and grant-related activities. The position is responsible for monitoring and analyzing financial transactions to ensure eligible costs are accurately identified, allocated, documented, billed, and reimbursed in accordance with applicable agreements, grant requirements, and financial policies. This role supports organizational financial stability by strengthening internal controls, improving financial tracking processes. Key responsibilities include reviewing contracts, grants, delivery orders, and inter-local agreements to ensure compliance with financial terms and funding requirements; supporting accounts payable and reimbursement processes; maintaining financial tracking and reporting tools; and assisting departments with financial procedures and guidance. The analyst also conducts financial analysis and reporting to identify trends, variances, and operational impacts, while supporting budget development, forecasting, and business planning efforts. In addition, the role evaluates expenditures and program performance to support informed decision-making and ensure alignment between financial resources and operational objectives. Job Description: Purpose: Coordinates and provides financial information to management by planning, developing, interpreting, monitoring, processing and reporting financial information for use by management. Duties, Functions and Responsibilities: Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Prepares financial analysis, periodic and ad-hoc reports by researching, compiling, monitoring, and summarizing current and historical financial information and data, reporting on variances and trends, and compiling financial information from various financial systems. Monitors and analyzes expenses and activities and identifies and solves potential or existing problems. Prepares work for processing by gathering and sorting documents and related information; verifying correct funding. Monitors and provides assistance with components of the annual operating budget, forecast, estimates, business plan, performance measures and satisfaction surveys. Assures compliance with conditions of grant by monitoring and analyzing Interlocal agreements, contracts, grants and subcontract expenses and activities; ensuring compliance with federal and local laws. Prepares and submits grant reporting. Prepares/approves accounting and financial transactions by verifying documentation and accurately completing transactions. Reviews documentation and funding information for accuracy and ensures that transactions are processed in accordance with city policy, applicable laws and regulations, and sound business practices Assists departments and other customers by providing procedural and financial information and guidance with financial systems. Researches and provides information requested by City Council, City management, boards and commissions, vendors, the public, regulatory agencies and other City offices. Maintains computer spreadsheets and databases to support project data analysis and financial reporting. Monitors and analyzes revenue by researching, compiling, reviewing accounts and summarizing current and historical data. Responsibilities - Supervisor and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills, and Abilities: Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the processes and theories used for public budgetary and financial policies. Knowledge of accounting practices and concepts. Knowledge of internal control systems. Knowledge of preferred business practices. Knowledge of manual and automated financial systems. Knowledge of financial and budget reporting. Skill in maintaining complex spreadsheet and database models and utilizing word processing and presentation software. Skill in effective oral and written communications. Skill in analyzing and interpreting financial records. Skill in gathering, analyzing and presenting data to provide accurate information for management's use. Ability to resolve problems or situations that requires the exercising of good judgment. Ability to prepare accurate and financial reports. Ability to establish and maintain good working relationships with other City employees and the public. Minimum Qualifications: Graduation with a Bachelors degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus two (2) years’ experience in a related field. A Master’s degree in Finance, Accounting, Economics, Business or Public Administration or other relevant field may be substituted for experience. Licenses and Certifications Required: None. Preferred Qualifications: Experience managing and analyzing financial activities related to cost recovery, grants management, and operating funds in a governmental or public sector environment. Experience with federal, state, or local grant compliance, reimbursement processes, and financial reporting requirements. Knowledge of FEMA Public Assistance, emergency management funding, or disaster recovery cost documentation and reimbursement processes. Experience reviewing and interpreting contracts, interlocal agreements, delivery orders, and funding agreements. Notes to Candidate: Austin Emergency Management (AEM) plans and prepares for emergencies, educates the public about preparedness, develops volunteers, manages grant funding to improve homeland security and public safety capabilities, coordinates emergency response and recovery, supports planned events, and works with public and partner organizations to protect our whole community when it needs us the most. The Financial Analyst II provides financial oversight and analytical support for cost recovery, operating funds, and grant-related activities. The position is responsible for monitoring and analyzing financial transactions to ensure eligible costs are accurately identified, allocated, documented, billed, and reimbursed in accordance with applicable agreements, grant requirements, and financial policies. This role supports organizational financial stability by strengthening internal controls, improving financial tracking processes. Key responsibilities include reviewing contracts, grants, delivery orders, and inter-local agreements to ensure compliance with financial terms and funding requirements; supporting accounts payable and reimbursement processes; maintaining financial tracking and reporting tools; and assisting departments with financial procedures and guidance. The analyst also conducts financial analysis and reporting to identify trends, variances, and operational impacts, while supporting budget development, forecasting, and business planning efforts. In addition, the role evaluates expenditures and program performance to support informed decision-making and ensure alignment between financial resources and operational objectives. Successful candidates will have the following attributes: Ability to manage complex financial processes Financial reporting, forecasting, and budgeting skills Analytical problem‑solving abilities Clear and professional communication Organization and documentation discipline Customer‑service orientation Adaptability and process‑improvement mindset When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers. A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position. Location and Hours: 5202 East Ben White Blvd 8:00 AM - 5:00 PM Hours will vary depending on operational needs. Some evenings and weekends will be required. Background Screening: A successful Criminal Background Investigation (CBI) will be required. Assessment: An assessment may be included as part of the interview process. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. And are in the military or a veteran, you will need to provide a copy of your DD- 214 prior to confirming a start date. Benefits: Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click Here . Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Compensation: $65,390.00 - $ 81,740.00 annually Important Note to Applicants: Please be aware that the Job Posting Close Date reflects the final day to apply , but the posting will close at 11:59 PM the day before the date listed . All application steps, including attachments and submission, must be fully completed before that time. We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system. The office may close this posting after seven days. . JOIN THE CITY OF AUSTIN TEAM At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee. What Makes the City of Austin Special? Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation : Work in an environment where employees are valued, and innovation thrives. Competitive Benefits : Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security : Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options : Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth : Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces : Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country. . EEO Statement for City of Austin: The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.