Financial Operations Analyst

Job description

The Finance Operations team at Zoox sits at the center of the Finance organization. The team consolidates planning inputs from across FP&A into a single companywide financial forecast, and reports actuals and forecast performance upward to Zoox leadership and our parent company, Amazon. Finance Operations co-owns MEC activities with Zoox Accounting, driving core accrual, allocation, and reconciliation workstreams, as well as key managerial financial reporting packages. Lastly, Finance Operations governs purchase order hygiene, enforcing accounting policy at the point of commitment and tracking timely goods receipts. As a Finance Operations Analyst, your primary responsibilities will focus on MEC and purchase order hygiene, and flex into projects supporting other areas of scope for the team. You will serve as the first line of review for purchase requisitions across Zoox, ensuring every commitment is structured, coded, and approved in compliance with U.S. GAAP and Zoox accounting policy. Reporting to the Manager, Finance Operations, you will partner daily with budget owners across Engineering, Operations, and G&A, with the FP&A lead analysts who own each spending area, and with Accounting on coding and capitalization questions. Beyond transactional review, you will support month-end close through open PO cleanup and accrual data, and build the recurring reporting that shows Finance leadership where committed spend stands against budget. This role requires a solid understanding of U.S. GAAP and procure-to-pay processes, along with the judgment to know when to resolve an issue directly and when to escalate it. You will leverage SAP S4, SAP Ariba, and other internal reporting systems to analyze spend data and provide actionable insights that improve compliance, spend visibility, and the efficiency of the requisition process. ### In this role you will: - Review purchase requisitions for compliance with U.S. GAAP and Zoox accounting policies - Review purchase requisitions for compliance with U.S. GAAP and Zoox accounting policies - Conduct pre-approval compliance checks of purchase orders against budget and forecast models, escalating discrepancies to the appropriate lead analyst within FP&A - Conduct Forecast vs. Actuals (FvA) analysis during monthly and quarterly closes - Review agreements and contracts to determine appropriate PR structure and coding, and re-structure PRs and POs as policies change - Partner with business owners to resolve incomplete or non-compliant purchase requisitions, and guide requesters and the internal team on PR requirements and accounting policy - Own open PO review and cleanup, including aging analysis, closure of stale purchase orders, and truing up open POs with requesters - Support month-end close by providing PO and receipt data to Accounting and identifying unreceived goods and services for accrual - Build and maintain trackers on committed spend versus budget by cost center - Track and report compliance metrics to Finance leadership, including PR turnaround time, coding error rates, and policy exception volume ### Qualifications - BA/BS degree, preferably in Finance, Accounting, or a quantitative field - 4+ years of relevant work experience in finance operations, procurement, accounting, or FP&A - Solid understanding of U.S. GAAP, particularly as it applies to expense classification and capitalization - Hands-on experience with a major ERP system (e.g., SAP, Oracle, NetSuite) - Experience with spend management or procurement software (e.g., Coupa, Ariba) - Advanced proficiency in Microsoft Excel (e.g., pivot tables, lookups, and analysis of large datasets) - Strong interpersonal and communication skills, with the ability to explain accounting policy clearly to non-finance stakeholders - Detail-oriented and reliable, with a positive attitude and the ability to quickly adapt to changes in a fast-moving environment. ### Bonus Qualifications - Public accounting experience, Big 4 a huge plus - High-growth startup and/or public company accounting experience - Experience with manufacturing and/or fulfillment accounting - Experience supporting a procure-to-pay system implementation or an accounting policy rollout