Financial Specialist I

Job description

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together. Job Description Specific Job Responsibilities Performs specialized support tasks that require previous knowledge of department or company procedures. Operates with minimal supervision, exercises independent judgment in completing assignments, and complies with departmental procedures and Controller’s Manual. Examples of work performed may include: Preparing reports or forms. Maintaining records or files. Interpreting data. Resolving problems or promptly answering inquiries. Analyzing, verifying and accurately recording transactions to the appropriate records. Investigating and correcting entries as needed. Performing reconciliation of complex transactions. Specific Responsibilities - Accounts Payable Reviews invoices for accuracy and completeness. Matches invoices with POs and receipts and obtains appropriate sign-offs for non-receipt POs and non-PO invoices. Enters invoices into the accounting system accurately and in keeping with established daily volume targets. Researches and resolves vendor and internal inquiries. Collects and disburses sales and use tax. May enter transactions to journals, ledgers and other records and generate reports. Reconciles vendor accounts. May perform other basic clerical duties associated with accounts payable. May liaise with HR, Payroll, Purchasing and Receiving regarding payment matters. Specific Responsibilities - Credit/Collections Prepares, reviews, and issues invoices. Collects credit records, processes credit applications, and checks credit references. Conducts initial research, gathers pertinent information, and analyzes results. Recommends credit limits based upon findings and company policy. Develops reports of delinquent accounts and requests payment. May perform other basic clerical duties associated with credit and collections. May reconcile difficult accounts. Specific Responsibilities - Payroll Processes time cards, computes and processes wage and salary payments and related withholdings accurately and in keeping with established volume targets. Compiles, prepares and maintains accurate and timely payroll reporting and statistics for internal and external parties. Works with Payroll provider to ensure processing is in accordance with local requirements. Computes and disburses wages and salaries, deductions, taxes and other withholdings. Aides in recording and reconciling all payroll and benefit related balance sheet accounts. Works with Human Resources to ensure consistent and accurate flow of information to payroll and to correct any discrepancies. Calculates and processes special checks, reviews, edits and makes corrections and adjustments as needed. May enter and/or review data using Ceridian, STAR, and Gnet software or using information from written reports. May maintain vacation, sick leave and worker’s compensation records. Knowledge Knowledge and understanding of generally accepted accounting procedures. Must possess a working understanding of relevant laws and federal and state or local/country regulations related to the specialty of primary contribution. Good knowledge of integrated software product is necessary (Examples: JDE, STAR, Gnet, Gelco and CEOnet). Able to build and maintain strong relationships with internal customers. Able to handle the ambiguity that arises from time to time in a global organization in a multi-country environment. Strong organizational skills and attention to detail required. Good verbal, written and interpersonal communication skills are required. Will require language skills relevant to the country supported. Must also be fluent in English (written and spoken). Specific Education and Experience Requirements 4+ years of related experience. Diploma/Degree desirable. Partial Qualification: ACA, ACCA, CIMA, CPA desired. Equal Employment Opportunity (EEO) It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws. For Current Gilead Employees and Contractors: Please apply via the Internal Career Opportunities portal in Workday.