Fiscal Managers

Job description

JOB ANNOUNCEMENT POSITION: FISCAL MANAGER PROGRAM MANAGEMENT CLASSIFICATION: FULL-TIME EXEMPT COMPENSATION: $60,000-$70,000 REPORTS TO: EXECUTIVE DIRECTOR ORGANIZATIONAL BACKGROUND CMP is a not-for-profit workforce and economic development organization dedicated to promoting economic self-sufficiency and career advancement. We serve a diverse population across the Metropolitan New York area, with a distinct track record of supporting the Asian American immigrant community. SUMMARY OF RESPONSIBILITIES CMP is seeking an up and coming non-profit finance professional aspired to step into a leadership role as our Fiscal Manager. Supervising 1.5 staff, he/she will assume all aspects of fiscal management, planning, analysis, oversight, operational, as well as hands-on responsibilities to our $3.5M organization, nearly 75% of which is government funded. ESSENTIAL DUTIES 1. Review current fiscal procedures and make recommendations for improving current systems as well as current financial policies and procedures 2. Perform and supervise accounting activities in accordance with Generally Accepted Accounting Principles 3. Construct, maintain, and update financial allocation table (Cost allocations) across all revenue and expenses of the organization 4. Compile monthly financial reports and analysis (Including balance sheet, income statement by department, budget vs. actual, and related schedules) and meet regularly Senior Management, Board Finance Committee, and the full Board to review these reports and discuss various financial matters and issues of the organization 5. Supervise daily operational activities of fiscal staff 6. Maintain financial records for various government grants and other funding organizations 7. Prepare organizational budget before the start of each fiscal year 8. Assist program directors with the preparation of program budgets and modifications 9. Monitor each department budget and prepare budget vs. actual for variance analysis 10. Work with Senior Management to prepare projections for the year 11. Review and update shared allocation of costs on a regular basis 12. Coordinate annual financial audits by the board-appointed auditor and by funding sources. Prepare all supporting financial documents and manage audit activities 13. Support the CMP auditor in preparation of Federal/State tax returns as needed 14. Participate and contribute in organizational strategic planning efforts 15. Prepare financial reports and/or vouchers for funding agencies, on a monthly, quarterly, and semiannual basis, as required. Follow up on payments due 16. Work closely with program directors to prepare budget modifications and monitor their approval with the funding sources 17. Communicate with funding organizations on questions related to fiscal matters 18. Close the books monthly and make sure balance sheet accounts are reconciled 19. Reconcile and ensure accuracy and completeness of employee records, including wages and benefits, paid leaves, personnel action records, and other accounting and audit compliance records 20. Enroll/terminate staff in CMP offered benefits such as medical and dental insurance, commuter benefits, etc. 21. Process bi-weekly payroll for the entire organization 22. Record payroll entries in the general ledger 23. Process Accounts Payable 24. Record cash disbursements in the general ledger 25. Manage and monitor credit card process monthly 26. Review and approve credit card expense reports for syncing with CMP accounting software 27. Record cash receipts 28. Reconcile deposits with cash receipt records 29. Reconcile monthly revenue recorded in the accounting system with revenue recorded in the fundraising database system 30. Maintain accounts receivable records 31. Liaise with banks and vendors to execute financial functions 32. Prepare monthly bank reconciliations 33. Other duties as assigned QUALIFICATIONS 1. Bachelor's degree in Accounting, Finance, or related field 2. 5 years of fiscal operations experience, preferably in a non-profit setting 3. Experience with government contracts/grants voucher procedures and cost allocation preferred 4. Self-starter with ability to work independently and great attention to details. Excellent communication, organizational, and interpersonal skills 5. Familiar with FundEZ accounting software and ADP payroll system a plus Jobs for Humanity is collaborating with Upwardly Global and with Chinatown Manpower Project to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life. Company Name: Chinatown Manpower Project