Fiscal Support Specialist

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Closing Date: Type of Position: Accounting, Finance, Business Workstudy Position: No Job Type: Regular Work Shift: Sponsorship Available: No Institution Name: Division of Agriculture of the University of Arkansas The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Program & Employment Compliance at . For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820. Department: PLPA | Accounting Office Support Department's Website: Summary of Job Duties: The Fiscal Support Specialist is responsible for performing a variety of fiscal, accounting, purchasing, travel, and grant-related support functions for the department. The successful incumbent will perform purchasing, accounts payable, travel, and grant administration functions for the department. Responsibilities include processing receiving entries, reviewing and allocating P-Card and T-Card transactions, reconciling receipts, coordinating vendor payments, processing Foundation payments, and maintaining procurement and financial records. The position processes requisitions and procurement authorizations in accordance with university and state guidelines, reconciles cost centers, prepares financial reports, assists with budget preparation, and supports faculty with financial management. Additional duties include processing travel requests and reimbursements, monitoring grant accounts for compliance and available funding, maintaining fiscal records, archiving annual financial documents, processing MV-5 reports, and performing other duties as assigned. The position requires strong organizational, analytical, and customer service skills, with the ability to manage multiple deadlines, maintain accurate financial records, and effectively communicate with faculty, staff, vendors, and university stakeholders. Other duties may be assigned as needed. In addition to core fiscal support duties, provide direct assistance to the Departmental Fiscal Manager by completing a variety of financial, budgetary, and administrative projects. Prepare reports for grants approaching expiration (within 60 days) and communicate remaining balances to faculty. Run and monitor reports for pending financial transactions, following up with faculty and staff to ensure timely approvals. Generate budget reports for the Fiscal Manager, assist with monthly account reconciliations and balance reporting for faculty and departmental accounts, track expenses, reimbursements, and requisitions. Support month-end financial processes by running reports for open purchase orders, coordinating with the appropriate departments or vendors to resolve outstanding items, and closing purchase orders as needed. Coordinate laboratory equipment repairs by submitting work orders, monitoring progress, and managing the process through invoicing and payment to ensure timely completion and accurate financial documentation. Qualifications: Minimum Qualifications The formal education equivalent of a high school diploma; plus two years of bookkeeping, basic accounting, billing, or related experience. Candidates must possess strong analytical, organizational, and problem-solving skills; excellent attention to detail; the ability to prioritize multiple assignments and meet deadlines; strong verbal and written communication skills; proficiency with Microsoft Office applications, particularly Excel; and the ability to establish and maintain effective working relationships with faculty, staff, students, vendors, and other stakeholders. Regular and dependable attendance is required. Preferred Qualifications Experience with Workday or other University of Arkansas financial systems, purchasing and accounts payable processes, grant accounting and sponsored project administration, budget and cost center reconciliation, travel and expense processing, and work within a University of Arkansas departmental office. Additional Information: Salary Information: 44,000 Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume Optional Documents: Special Instructions to Applicants: Recruitment Contact Information: Shauna Weseman, All application materials must be uploaded to the University of Arkansas System Career Site Please do not send to listed recruitment contact. Pre-employment Screening Requirements: Criminal Background Check The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity: Hearing, Manipulate items with fingers, including keyboarding, Sitting, Talking Frequent Physical Activity: N/A Occasional Physical Activity: Grasping, Reaching Benefits Eligible: Yes