Fleet & Rentals Coordinator

Job description

Are you a dependable and efficient professional who excels at managing logistics and coordinating equipment? Are you passionate about providing Peace of Mind to your client group? Are you looking to be a part of a growing team and company? The Universal Group, recognized as one of Canada's Best Managed companies in 2026 , has exciting opportunity in our Fleet and Rental team. As a Fleet & Rentals Coordinator, you will be responsible for optimizing the Interior operations surrounding fleet and rental business. Primary responsibilities will include inventory management, equipment repair/maintenance, property/asset tracking, and ensuring the overall functionality and cleanliness of the fleet, facilities, and equipment. What you will be responsible for: Inventory Management Maintain accurate records of all inventory items in the warehouse. Monitor stock levels and reorder supplies/equipment as needed to ensure uninterrupted operations. Conduct regular inventory audits to identify discrepancies and implement corrective measures. Supplies equipment as needed to support all company fleet vehicles, sites, and personnel. Provide weekly reporting to the Operations Manager. Provide timely delivery of fleet vehicles and equipment as required. Efficiently load, unload, and organize fleet vehicles and equipment in accordance with operational requirements. Vehicle, Equipment Condition & Maintenance Ensure all fleet vehicles and equipment is maintained and kept in clean / damage free condition. Schedule and complete maintenance on equipment including trailers with electrical components, batteries, etc. Property Tracking Track and manage all company-owned property within warehouse and office facilities, including equipment, vehicles, and tools. Implement a system for check-in and check-out of company property to prevent loss or damage. Facility Maintenance Collaborate with maintenance teams to ensure the facilities are well-maintained and meet safety standards. Schedule and oversee routine facility inspections, repairs, and maintenance activities. Supervises parking facilities, maintenance services (including janitorial and HVAC), and ensures compliance with health and safety regulations for facilities. Vendor Relations Liaise with vendors and suppliers to ensure timely delivery of supplies and equipment & timely work is completed on assets in for service. Generate and share approved PO’s with vendors in a timely fashion to ensure no interruption in payment to primary vendors. Compliance and Safety Ensure that all facility operations comply with safety regulations and company policies. Conduct safety training and drills for employees as needed. Reporting Maintain accurate records of all fleet & equipment in appropriate portals (Geotab, , etc.) Generate regular reports on inventory levels, property status, and facility maintenance. Provide insights and recommendations for cost savings and process improvements. Identifies discrepancies between physical inventory counts and computerized records, and implements necessary adjustments. Provide weekly, monthly and quarterly reporting to the General Manager of Traffic Services. What you get from us: Competitive compensation package. Paid Vacation. Company provided work truck. Company Benefits. Access to a growing organization with lots of advancement opportunities. An amazing culture where you will feel supported and recognized for your work. What we need from you: High school diploma or equivalent; a bachelor's degree in a related field is a plus. Hands on leadership – this is not a purely office-based role. Approximately 50% of your time will be spent doing administrative tasks and 50% will be in the field supporting your team as needed. Minimum 2 years of experience in fleet management preferably in a traffic control or similar industry. Proficiency in using inventory management software and Google Suite. Experince with Geotab and Point Of Rental software is preferred, Valid driver's license with a clean driving record. Experience towing a trailer is preferred. Strong organizational and problem-solving skills. Excellent communication and interpersonal abilities. Ability to work independently and as part of a team. Being Resilient: Rebounding from setbacks and adversity when facing difficult situations Situational Adaptability: Adapting approach and demeanor in real time to match the shifting demands of different situations Ensures Accountability: Holding self and others accountable to meet commitments Communicates Effectively: Building partnerships and working collaboratively with others to meet shared objectives. Customer Focus : Building strong customer relationships and delivering customer-centric solutions. Why Universal Group? The Universal Group is driven by our purpose to provide Peace of Mind to both our clients and team members. Our people embrace our core values of being ‘Passionate, Authentic, and Driven’ in everything we do and in every decision we make every day. They are the fabric of who we are and, without question, the reason for our success and continued growth. The safety of our team members and the public drives us daily. The Universal Group is an industry leader in traffic control services, traffic management planning, traffic equipment supply, landscaping, temporary labour and occupational health and safety training. We are a one-stop shop, as our full suite of services ensures that we can manage projects from conception to completion. For more information about the company, please visit our Indeed Profile ! Our Commitment to Diversity The Universal Group is an equal-opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic. Apply today; we can’t wait to hear from you. Come grow with us! APPLY NOW UNV2