Flight Record Coordinator

Job Description The Opportunity Embry-Riddle Aeronautical University - Daytona Beach is seeking a detail-oriented and collaborative Flight Record Coordinator to serve as a vital link between the Office of the Registrar and the Daytona Beach and Prescott Flight Departments. Reporting to the University Registrar, this unique cross-functional role is responsible for ensuring the accurate exchange of data between academic and flight operations systems, maintaining regulatory compliance, communicating student status information to partner offices and supporting internal and external audits, record discrepancy review and resolution of record issues. The Coordinator will be responsible for ensuring appropriate messaging is departed to students through established communication channels. Additionally, this individual will maintain procedures, identify process gaps, and support improvements related to flight training records and academic records. The ideal candidate will be skilled in student data management, understand FAA, TSA, DOE and VA regulations as they pertain to flight training programs, and be experienced in higher education processes involving academic record management, satisfactory academic progress, registration, and scheduling. About us For over 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries. Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow. Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose and excellence—and help shape the future of aerospace. Generous Time Off: Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day. Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26. Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period. Personal Leave: Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year. Qualifications Qualifications Bachelor's Degree. A minimum of 1 to 3 years of relevant work experience is required. Type of work-related experience: Administrative/Compliance/Higher Ed/Flight Ops Strong knowledge of FAA, DOE, TSA and VA regulations and academic policies. Excellent attention to detail, problem-solving skills, and organizational abilities. Proficiency with student information systems (e.g., PeopleSoft) and flight scheduling (ETA) software. Experience with Microsoft Access and Excel strongly desired To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R311892 . Please attach all relevant materials to your application when you apply online. Complete submissions include: Cover letter Resume Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process) Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday. Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry-Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry-Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website . Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact and should not reach out to hiring managers or staff.