Food & Beverage Finance Analyst

Job description

POSITION: F&B Finance Manager DEPARTMENT: Finance REPORTS TO: Director of Finance FLSA STATUS: Full-Time, Exempt VENUES: The Oncenter SALARY: $62,353.20/annually Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you. Join us! THE ROLE In your role as Food & Beverage Finance Coordinator, you'll play a crucial part in the success of our financial operations in the Food & Beverage Department. Your responsibilities will encompass a diverse range of administrative tasks and operational support for the Finance and Food & Beverage Departments. This includes collaborating closely with all staff to ensure the smooth day-to-day functioning of the department. Your duties will involve handling various administrative functions such as managing inventory, overseeing purchases, recording invoices, managing licenses, contributing to the hiring process, creating schedules, and participating in sales and cost reporting. Additionally, you'll be an active participant in daily operational duties as required, adding flexibility and adaptability to your role. ESSENTIAL DUTIES AND RESPONSIBILITIES Maintain proficiency in Clover and other operational systems, including Reserve and ABIMM, as applicable. Maintain events in Clover, Reciprofity, as well as including event setup, stock items, recipes, pricing, attendance, inventory, and other event-specific information. Operate Clover during and after events as required, including running sales, settlement, consumption, cost, and location reports and maintaining accurate POS information. Accurately enter, review, and reconcile payroll, make corrections as necessary, and ensure payroll is completed within established deadlines. Order, receive, and manage product inventory; accurately enter inventory counts, review results, receive purchase orders, and maintain current item costs. Obtain, enter, code, and process invoices and ensure all required documentation is provided to Finance and Accounts Payable in a timely manner. Review vendor statements to identify outstanding or missing invoices and follow up as necessary to ensure accurate and complete financial records. Prepare and submit purchase orders and requisitions for operational needs and coordinate purchasing activities with vendors and department leadership. Place, confirm, and coordinate linen orders and assist with other supply and operational needs. Reconcile NPO commissions and ensure Finance receives all required supporting documentation. Coordinate with the Finance team regarding employee meals, spoilage, tips payable, inventory, and other financial records and reconciliations. Prepare, maintain, and distribute sales, labor, cost, consumption, KPI, event, and operational reports, including required post-event, weekly, monthly, and corporate reporting. Complete required month-end reporting within established deadlines, including inventory counts and Corporate F&B reporting. Prepare and distribute event reports and other operational information to leadership and appropriate departments. Prepare and distribute pre-post event signage and menus, including concession menu boards, buffet and bar signage, specialty drink signage, social menus, and venue-specific signage; update menu items and pricing in Clover and menu boards as required. Attend appropriate event planning and company meetings. Assist F&B Department with scheduling, including part-time, temporary, and NPO staff, while adhering to applicable collective bargaining agreements. Contact and coordinate non-profit organizations to support concession operations for the venues. Coordinate and maintain vendor uniform programs and assist with uniform ordering, distribution, inventory, and vendor coordination. Maintain organized and accurate departmental files and records, including budget information, event files, invoices, purchasing documentation, inventory records, and expense reports. Ensure compliance with all applicable Food & Beverage policies, procedures, financial controls, collective bargaining agreements, and company standards. Ensure customer service and customer satisfaction and meet or exceed company and venue standards. Perform other duties as assigned. QUALIFICATIONS It is expected that Legends Global leaders fulfill each essential duty with creative energy and focused optimism, bringing an eagerness to embrace rapidly advancing marketing technology and AI to raise the bar for the venue. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND EXPERIENCE Associates degree from a 2- or 4-year college or university; and 1-2 years related experience and/or training in finance, food & beverage operations, point of sale systems, inventory accounting, database entry; or Equivalent combination of education and experience. Experience and knowledge in Clover POS System, Reserve, Canva, Screencloud, Reciprofity, and ABIMM Timekeeping System a plus. SKILLS AND ABILITIES Demonstrate working knowledge of Food & Beverage operations, including inventory, invoices, and purchasing procedures. Must be proficient with a Windows computer and have good working knowledge of Microsoft Outlook, Excel, Word, and Adobe PDF. Must be able to learn and apply computer applications quickly. Requires ability to work extended and flexible hours including nights, weekends, and holidays in addition to normal business hours. Ability to communicate in a clear, professional, and courteous manner which fosters a positive, enthusiastic and cooperative work environment. Organize and prioritize work to meet deadlines while multitasking between job functions. Work effectively under pressure and/or stringent schedule to produce accurate results. Ability to work well in a team-oriented, fast-paced, event-driven environment. Ability to make professional, independent, and good judgment decisions within proper policy and procedures. Exceptional hospitality and customer service skills, service standards, guest relations, and etiquette. COMPENSATION Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. WORKING CONDITIONS Location: On Site (The Oncenter, Syracuse, NY) PHYSICAL DEMANDS Must be able to walk/stand/sit for long periods of time. Ability to work in a noisy, fast-paced environment. Must have the physical ability to maneuver around the venue, at times walking and/or standing for 8-10 hours or greater, climbing stairs, lifting and carrying 50 lbs+, and frequent bending, reaching, kneeling, and squatting. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, protected veteran status, or any other characteristic protected by federal, state, or local law. We provide reasonable accommodations for qualified individuals with disabilities in the application and hiring process. Legends Global is a VEVRAA Federal Contractor, encouraging Women, Minorities, Individuals with Disabilities, and Protected Veterans to apply.