Foundation-Administrative Assistant - Full time-Days

Job description

Employment Type: Full time Shift: Day Shift Description: Job Description Summary At MercyOne, health care is more than just a doctor’s visit or a place to go when you’re in need of medical attention. Our Mission is based on improving the health of our communities – that means not only when you are sick but keeping you well. MercyOne Dubuque is the leading hospital in the tri-states, offering the only comprehensive cardiology center and Level II regional neonatal intensive care unit in the area as well as the newly constructed MercyOne Dubuque Cancer Center. Other services include a trauma center, a CARF-accredited inpatient rehabilitation unit, orthopedics, retail pharmacies, palliative care and a wide range of outpatient and community services. MercyOne operates two hospital-based skilled nursing units and a 40-bed nursing home. In recognition of the strength of its nursing service and the overall quality of patient care, MercyOne Dubuque has been designated a Magnet hospital four consecutive times – the nation’s most prestigious award for nursing excellence. Join the MercyOne Family! We are looking to hire a Foundation Administrative Assistant As a Foundation administrative assistant at MercyOne , you will s upport the Executive Director and staff in the promotion and execution of the management of the MercyOne Dubuque Foundation and the MercyOne Dyersville Foundation . Performs varied administrative support, office management and project management for a successful Foundation office . Assists with annual campaigns, special events , data entry, direct mailings and fundraising events . Provides administrative support to advance opportunities for the development, establishment and maintenance of comprehensive fund development programs in Dubuque, Dyersville, and affiliated sites and programs of MercyOne . Functions as the database manager for Blackbaud CRM and other software for both Dubuque and Dyersville Foundations ensuring donor data integrity, ensuring consistency and accuracy of the database . Schedule: Monday-Friday 40 hours per week General Requirements: Adheres to the principles of caring and expected behaviors outlined in MercyOne Dubuque Medical Center's Model of Caring and Trinity Health's Code of Conduct, fostering a climate where all customers are treated in a manner consistent with MercyOne Medical Center's Mission and Values. Maintains a working knowledge of applicable Federal, State and local laws and regulations, Trinity Health’s Organizational Integrity Program, Standards of Conduct, as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior. Provides coordination and leadership for special events annual giving, all fundraising events, direct mail campaigns and other projects as needed. Functions as Gala Systems Manager Oversees overall set-up and management of guest registration, check-out and item pick-up at the gala. Primary contact with Greater Giving (gala software company) and manages computers, printers and staff for a successful registration and check-out process. Organizes and tracks procured items and creates all necessary forms needed for silent and live auction packages. Assembles and enters all packages in both Greater Giving and Blackbaud CRM. Trains volunteers to assist with registration, check-out using Greater Giving. Oversees entire check-in and check-out processes to ensure complete information for records and correct information for guests' receipts. Manages all gala processes having to do with bidding using Greater Giving/Blackbaud CRM. Oversees processing of online credit card payment. Creates and reviews gala analytics reports. Coordinates Mercy School of Nursing Alumni database and records Maintains and updates Mercy Nursing Alumni member list. Coordinates mailing list for the annual nursing alumni Banquet/Fall Mailing. Processes registration for banquet , donations and dinner reservations. Assures registration fees (dinner, donations and dues) are properly recorded in Blackbaud/CRM. Creates appropriate reports for Alumni group. Manages mailing, reservations and associated activities of special events a. Annual Colleague Campaign – manages donations and payroll deductions. b. Grateful Patient Monthly Mailings. c. Service Club Luncheons/Dinners, Donor Celebration, Distinguished Donor Reception . 7. In cooperation with the Executive Director, participates in developing and implementing a comprehensive plan for identifying and broadening the base of philanthropy for MercyOne. 8. Maintains donor data integrity in Blackbaud CRM and ensures the consistency and accuracy of the database. Responsible for the following: Database management, maintenance, standardization, protocols and education for both Dubuque and Dyersville Foundations. Generates and ensures accuracy of lists for Foundation mailings. Creates and manages dashboards on the Foundation's staff Blackbaud CRM home page. Responsible for processing and recording gifts, generating gift acknowledgement letters and monthly pledge reminders letters for both Dubuque and Dyersville Foundations. Assigns campaigns, funds, appeals and letter codes to each donation for both Dubuque and Dyersville Foundations. Education: Education: High school diploma or GED required . Degree from higher level education degree that requires a high school diploma or GED as a pre-requisite is also permitted . Associate’s degree or 2 years of college preferred . Experience may be substituted . Experience: Experience and/or education in the health care field are highly desirable, specifically in fund development. Bookkeeping or knowledge of accounting principles desirable. Knowledge of business terminology . Experience with USPS bulk mailing policies and procedures helpful. Special Skills, Competencies, and Aptitudes: Demonstrated proficiency in using commonly used office equipment, computer applications such as Microsoft Office Suite (Word, Excel, PowerPoint, GroupWise), HealthStream, Intranet, and use of reporting tools. Proficiency in donor software, specifically the Blackbaud CRM Database is desired . Experience in using Blackbaud software products desirable . Willingness to learn and maintain competency required . Certification/Licensure/Membership: Valid driver's license and ability to meet hospital-driving requirements. Child and Dependent Adult Abuse Mandatory Reporter Training is required within 6 months of hire. Colleagues of MercyOne Health System enjoy c ompetitive compensation with a full benefits package and opportunity for growth throughout the system ! Visit MercyOne Careers to learn more about the benefits, culture, and career development opportunities available to you at MercyOne Health System circle of care . Want to learn more about MercyOne Dubuque? Click here: Find a Location Dubuque, Iowa (IA), MercyOne Dubuque Dubuque Dubuque, located right on the Mississippi river, is known for its historic charm and has a cost of living approximately 12% below the U.S. average. The Dubuque Community School District is highly regarded, and the city offers private schools plus colleges like Loras College and Clarke University. Families enjoy cultural attractions such as the National Mississippi River Museum, arts festivals and an abundance of parks and trails. As the region’s leading hospital, MercyOne Dubuque Medical Center offers the only Level II NICU and the most comprehensive cardiology center in the tri ‑ state area. It holds Magnet designation (fifth consecutive cycle), CMS 5 ‑ star quality rating and national recognition including Fortune/IBM Watson’s 100 Top Hospitals. It’s a Wellmark Blue Distinction Center+ for maternity and earns American Heart Association awards — Stroke Gold Plus, Mission: Lifeline NSTEMI and STEMI Gold. It recently celebrated 100 years of American Heart Association membership. Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.