Founder's Office Support

Job description

**Company Overview:**Dialectic, a crypto-native organization of builders and capital advisors, is seeking a top-flight executive personal assistant to join the team on a full-time basis. This is a great opportunity to join a dynamic and fast-growing team, focused on investing in and building compelling software in emerging crypto and blockchain technologies. **Job Summary:**We are seeking a highly organized, self-starter Executive Personal Assistant to provide support to our founder in a variety of fields. The ideal candidate will have experience in managing heavy calendars, complex international travel, administrative support, and personal support duties along with interfacing with a number of team members. Further, the ideal candidate should have some tacit interest in quantified self, bio-tracking and consolidating both health data and financial data for visual representation. The candidate should be highly flexible, adaptable, detail-oriented, possess excellent communication skills, have experience handling C-suite executive matters, and be able to handle multiple tasks simultaneously with a “no job too big or too small attitude.” **Responsibilities:** - Provide administrative support to the founder, his family, and the team as requested. - Manage heavy calendar management and scheduling, including setting up meetings, conference calls, and video conferences across multiple time zones. - Consolidate financial and health data into spreadsheets for analysis. - Arrange international travel including flights, accommodations, and visas, and create detailed itineraries. - Manage personal duties, including coordinating family travel, handling personal finances, and running some errands. - Ensure that all travel and expense reports are accurately completed and submitted in a timely manner. - Coordinate with team members on meetings, travel, event planning and other activities. - Handle incoming and outgoing email communications, including inbox management. - Conduct research on various topics and prepare reports and presentations as needed. - Use emerging AI/LLM tools to improve their research and development as an executive. - Perform general office duties such as local errands, grocery orders, overseeing janitorial staff, organizing office supplies into cabinets, filing, photocopying, and scanning documents. - Be a liaison with clients, vendors, and business partners while maintaining the highest levels of professionalism and confidentiality. **Requirements:** - Minimum of 3 years of experience as an executive/personal assistant or administrative coordinator with C-suite support experience. - Experience working in a startup environment, where everybody is expected to “roll up their sleeves” to get the job done. - Strong spreadsheet skills. - Some experience using AI co-pilot tools and LLMS. - Excellent organizational and time management skills with the ability to prioritize tasks effectively. - Experience in managing complex travel arrangements. - Strong communication skills, both written and verbal, with fluency in English. German language proficiency is a plus. - Ability to maintain confidentiality and handle sensitive information. - Proficiency in Google Suite, Slack, Notion, or Vimcal. Use of AI tools/knowledge of how to utilize them to maximize efficiency is preferred. - Generally, an open mind and ability to learn new technologies and tools would be helpful. - Demonstrated ability to work independently and be a self-starter in the office and remotely. - Bachelor's degree or some quantitative training in a related field is an asset but not required. - Familiarity with the cryptocurrency and venture capital industries is considered an asset. - Dialectic is an equal-opportunity employer. **Benefits:** - Dynamic and collegiality in a small team working in fields that are shaping the future of our society - As a modern employer, we offer you contemporary working conditions, a lot of space to develop yourself alongside the company as well as exciting and challenging projects - Compelling compensation, bonus and participation opportunities - Exposure to extremely talented people and very interesting clients who have unique investment profiles - Supportive work and team atmosphere with flat hierarchies and a strong entrepreneurial spirit. - Dialectic is an equal-opportunity employer with a strong diversity of ideas.