Front Desk & Admin Executive (12 Month contract)

About Us Veralto Veralto launched in October 2023 as a $5 billion global leader in essential technologies with a bold vision for creating an enduring positive impact for the world. Our opening companies are building on a long-standing legacy of success, innovation, and deep customer trust as they work to create a safer, cleaner, more vibrant future. Veralto is headquartered in Waltham, Massachusetts with 13 operating companies and 300+ locations worldwide. Our global team of 16,000 associates is committed to making an enduring positive impact on the world united by a powerful purpose. Safeguarding the World ’ s Most Vital Resources ™ Veralto's Water Quality Companies' – Hach, Chemtreat, Trojan Technologies, OTT Hydromet, Sea-Bird Scientific, McCrometer, XOS & Aquatic Informatics- helps to manage, treat, purity & protect the global water supply from municipal & wastewater treatment facilities to lakes, rivers, watersheds, and oceans Our Product Identification companies – Videojet, Esko, X-rite, Linx, and Pantone help package and protect the world’s food, medicine, and essentials by tracing and authenticating billions of goods that travel the global supply chain daily. Please login to our site - WATER QUALITY PLATFORM Water Quality (‘WQ”) Platform is part of the Environmental & Applied Solutions reporting segment and is a global leader in water quality analysis and treatment, providing instrumentation and disinfection systems to help analyze and manage the quality of ultra-pure water, portable water, wastewater, groundwater, and ocean water in residential, commercial, industrial, and natural resource applications. Our water quality business provides products under a variety of brands, including Hach , Trojan Technologies , McCrometer and ChemTreat . WQ Asia has sales offices in India, Australia, New Zealand, Singapore, South Korea, Thailand, Malaysia, Indonesia, Vietnam, and the Philippines. Hach-TH Water Quality Platform, a part of the Hach Company, is a leader in manufacturing and distributing analytical instruments and reagents used to test water quality and other liquid solutions. In response to the rapidly expanding reagent in water test business in Thailand, we are seeking a highly motivated and experienced individual to join our Water Quality Thailand Group as a Front Desk & Admin Executive . Key Responsibilities Office Administration & Facilities Management Ensure smooth daily office operations and maintain a safe, organized, and professional working environment. Coordinate office facility maintenance and repairs with vendors and service providers, including cleaning services, electricians, plumbers, building management, and other contractors. Monitor office supplies, pantry supplies, stationery, and general inventory, ensuring timely replenishment and cost-effective purchasing. Manage office assets and maintain accurate inventory records. Support office setup, workspace allocation, office relocations, and seating arrangements as required. Vendor & Contract Management Coordinate with external vendors and service providers for office-related services. Process purchase requests, purchase orders, vendor invoices, and payment documentation in accordance with company policies. Maintain vendor contracts, service agreements, and supporting documentation, ensuring renewals are completed on time. Support vendor sourcing and quotation comparisons to ensure quality service and cost efficiency. Administrative Support Provide administrative support to the Commercial Leadership Team and employees. Coordinate meetings, training sessions, town halls, and employee events, including logistics, room bookings, catering, and communication. Assist with travel arrangements, accommodation bookings, transportation coordination, and expense documentation. Support document preparation, filing, and maintenance of business records. Employee & Visitor Support Welcome visitors, customers, candidates, and external partners professionally. Coordinate visitor registrations, access requests, and meeting arrangements. Serve as a point of contact for employee office-related inquiries and requests. Support onboarding activities for new associates, including workstation preparation, welcome coordination, and office orientation. Commercial & Business Operations Support Support coordination of commercial meetings, customer events, exhibitions, and sales activities. Assist in organizing employee engagement activities and company events. Maintain records and reports related to office administration and business operations. Work closely with HR, Finance, Procurement, and other functional teams to support business needs. Compliance & Continuous Improvement Ensure office administration practices comply with company policies and local regulations. Identify opportunities to improve office processes, administrative efficiency, and employee experience. Support implementation of workplace initiatives that promote safety, collaboration, and continuous improvement. Qualifications & Experience Diploma or bachelor’s degree in Business administration, Management, Human Resources, or related disciplines. Minimum 3 years of experience in office administration, executive support, facility management, or related fields. Experience working in a multinational company environment is preferred. Strong organizational and multitasking skills with attention to detail. Ability to work independently and manage multiple priorities effectively. Skills & Competencies Excellent communication and interpersonal skills. Strong stakeholder management and customer service mindset. Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Teams). Good problem-solving and coordination skills. Ability to manage confidential information with professionalism and integrity. Experience working with vendors, building management, and service providers. Ability to communicate effectively in both Thai and English. Possess a valid driver's license and own transportation is an advantage. What's In It For You Join a purpose-driven organization committed to safeguarding the world's most vital resources. Work in a collaborative and inclusive environment that values continuous improvement and employee development. Gain exposure to regional and global operations within Veralto and Hach. Be part of a team that encourages innovation, teamwork, and open communication. Excellent communication and interpersonal skills. Ability to communicate effectively in both Thai and English. At Veralto, we value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes. Unsolicited Assistance We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at any of the Veralto companies , in any form without a valid, signed search agreement in place for the specific position, approved by Talent Acquisition, will be deemed the sole property of Veralto and its companies. No fee will be paid in the event the candidate is hired by Veralto and its companies because of the unsolicited referral.