Front Desk Receptionist

Job description

**Skyline is Building Better Together** Come join us at Skyline Construction, a leader in commercial interior construction founded in 1996. Today, Skyline operates multiple offices located throughout California, Washington, and Illinois. Skyline is 100% employee-owned, and has been recognized as one of Inc. Magazine’s Best Workplaces for the past 5 years. We believe that we are “building better together.” **What’s in it for you?** ### As a Front Desk Receptionist, you will serve in the following areas: - Professionally greet and welcome visitors, clients, and vendors. - Answer incoming calls, direct them to the appropriate personnel, and accurately record messages. - Assist in managing the office calendar, scheduling appointments, and coordinating meetings - Assist with coordination of various company events and oversee on-site and off-site meetings, and catering arrangements. - Manage and maintain office supply inventory, which includes restocking and placing orders as needed. - Assist the Office Manager in managing various office vendors, including communication, and invoicing. - Assist the Office Manager with project-related duties, including project preparation/set-up, close-out and coordination. - Sort and distribute incoming mail, faxes, and packages and make sure these packages are properly handled upon arrival. - Keeps front office and all common areas in office [including kitchen and conference rooms] organized and neat at all times - Prepare outgoing mail, including courier services and certified mail. - Assist with coordinating office equipment repairs or maintenance as necessary - Assist President with monitoring/sorting emails, and follow up tasks related to communication and scheduling activities - Assist President with completing and submitting various reports - Capable of making travel arrangements and accommodations for the President and various team members within the company, including booking flights, hotels, ground transportation, and managing itineraries. - Proficient in using Outlook Calendar to calendar meetings and manage multiple calendars simultaneously, including the President's meeting calendar and other team members' schedules. - Other duties as assigned. ### The successful candidate will possess: - Highly organized, professional, and detail-oriented individual with exceptional attention to accuracy and precision. - Possesses excellent interpersonal skills and the ability to effectively connect with people from diverse backgrounds. - Demonstrates strong prioritization skills, enabling efficient handling of multiple tasks and responsibilities. - Ambitious and committed to continuous learning and personal growth, consistently seeking opportunities to expand knowledge and expertise. - Inherently motivated and independent, thriving as a self-starter who takes initiative and ownership of projects. - Maintains a positive and enthusiastic attitude, fostering a collaborative and enjoyable work environment. - Professional Experience in Event Coordination. - Local candidates with experience in Chicago are preferred. ### Perks and Benefits - Employee Stock Ownership Plan (ESOP) - Competitive Medical Insurance - Dental Insurance - Vision Insurance - 401K Plan Matching - Life Insurance - Flexible Spending Account (FSA) - Paid Vacation Leave - Paid Sick Leave - Gym Reimbursement Program - Ability to enroll in various voluntary benefits (Pet Insurance, Identity Theft Protection, Legal Assistance and more.)