Front Office Executive

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Position Overview The Front Office Executive serves as the primary reception and administrative interface within JLL's Integrated Facilities Management delivery model. This role creates the first impression for visitors and occupants while providing essential administrative and coordination support for facility operations. Key Responsibilities Reception and Visitor Management Managing the front desk and reception area professionally, greeting and assisting all visitors, clients, and employees. Maintaining visitor registers, issuing visitor/temporary access badges, coordinating with security for visitor clearances, and ensuring a welcoming and professional reception experience. Communication Hub Serving as the central communication point for the facility, managing incoming calls and directing them appropriately, handling email inquiries and disseminating important announcements and communications to occupants and stakeholders. Administrative Support Providing comprehensive administrative assistance including managing couriers and mail distribution, maintaining office supplies inventory, coordinating vendor access and movements, processing service requests through helpdesk systems and maintaining updated contact directories. Meeting and Conference Room Coordination Managing meeting room schedules and bookings, ensuring rooms are properly set up with required equipment and refreshments, coordinating with pantry and housekeeping teams for preparation and troubleshooting any audio-visual or technology issues during meetings. Helpdesk Management Operating as the first point of contact for facility-related queries and complaints, logging service requests in CAFM/helpdesk systems, tracking ticket status and resolution, escalating urgent issues appropriately and following up to ensure timely closure and occupant satisfaction. Access and Movement Coordination Coordinating with security teams for employee access cards, managing temporary access requests, maintaining movement registers for contractors and vendors, and ensuring compliance with site access and security protocols. Reporting and Documentation Maintaining accurate logs and registers including visitor records, service request tracking, meeting room utilization reports, and daily activity reports. Preparing periodic reports on front office operations and visitor statistics as required. Facility Coordination Support Supporting facility operations by coordinating with housekeeping, maintenance, pantry, and security teams, communicating occupant feedback to facility managers, assisting during emergency situations by following established protocols, and supporting special events or facility activities. Required Qualifications Education: Graduate holder, preferably with certification in hospitality, office administration, or facilities management Experience: 3-5 years in front office, reception, customer service, or administrative roles, preferably in corporate or commercial environments Skills: Excellent communication and interpersonal abilities Professional demeanor and grooming standards Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) Familiarity with helpdesk/CAFM systems Multi-tasking and organizational capabilities Problem-solving and conflict resolution skills Language proficiency in English and regional languages as required Personal Attributes: Professional appearance, customer-service orientation, patience and composure under pressure, attention to detail, and ability to maintain confidentiality Working Conditions Typically involves desk-based work at reception with standard office hours, though some sites may require shift rotations or extended coverage depending on client requirements. Location: On-site –Bengaluru, KA Scheduled Weekly Hours: 48 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.