Fulfillment and Logistics Coordinator

Job description

About Novo Space: Novo Space is a next-generation aerospace startup building high-performance electronics and systems for the space industry. As we expand our operations in the U.S., we are looking for motivated, versatile team members who thrive in a startup environment and are passionate about building the future of space technology. Role Overview: We are seeking a highly organized and proactive Fulfillment and Logistics Coordinator to manage day-to-day shipping, inventory, and logistics operations. This role also supports general office management and purchasing activities , ensuring smooth internal operations and efficient supply chain execution. The ideal candidate is detail-oriented, hands-on, and comfortable working in a fast-paced environment where logistics, operations, and administrative responsibilities intersect. Key Responsibilities Fulfillment & Logistics Coordinate and execute outbound shipments (domestic and international), including packing, labeling, and documentation Manage inbound shipments and verify received goods against purchase orders Maintain accurate inventory records and perform regular cycle counts Coordinate with carriers, freight forwarders, and customs brokers Prepare shipping documentation (commercial invoices, packing lists, export docs, etc.) Track shipments and resolve delivery issues or delays Optimize shipping methods, costs, and lead times Inventory & Warehouse Coordination Organize and maintain warehouse/storage areas for efficiency and traceability Monitor stock levels and flag replenishment needs Support kitting, order preparation, and product handling processes Ensure compliance with handling and storage requirements Purchasing & Procurement Assist in sourcing and purchasing office supplies, tools, and operational materials Create and track purchase orders and supplier communications Maintain supplier records and pricing information Support cost tracking and basic procurement analysis Office Management Support Oversee general office operations, including supplies, equipment, and vendor coordination Manage office inventory (consumables, IT equipment, etc.) Coordinate maintenance, cleaning services, and facility needs Support onboarding logistics (workspace setup, equipment provisioning) Assist with administrative and operational tasks as needed Qualifications 2+ years of experience in logistics, fulfillment, operations, or similar role Familiarity with shipping processes, inventory management, and basic procurement Experience with shipping platforms (e.g., UPS, FedEx, DHL) and ERP/inventory systems is a plus Strong organizational and multitasking skills Excellent attention to detail and problem-solving ability Proficiency in Microsoft Office / Google Workspace Ability to work independently and take ownership of processes Basic knowledge of international shipping and export compliance Preferred Qualifications Experience in manufacturing and hardware Experience with warehouse organization and process optimization Passion for space, satellites, and technology that pushes boundaries. The intent of this job description is to provide a representative summary of job duties and responsibilities required of the position. Employees may be asked to perform other job-related duties or tasks that are not specifically identified in this job description. This role requires access to U.S. export-controlled information. Therefore, final offers may be contingent upon the candidate's ability to access such information in compliance with applicable U.S. export control laws and regulations. Non-U.S. persons may be eligible if they qualify under a valid U.S. government export authorization or exception, such as the Strategic Trade Authorization (STA). Additionally, this position is subject to a pre-employment background check, including a drug screening, as we maintain a drug-free workplace. What we offer Permanent hourly position Health, vision, and dental insurance Paid PTO Paid parental leave 401K matching Stock options plan