Fulfillment Operations Associate (Part time, Johannesburg)

Job description

Location: 100% on site in JHB Working Hours: Part time, M-F, 9AM - 1PM (SAST) ABOUT NIVODA 🚀 Nivoda is a rapidly scaling global B2B diamond and gemstone marketplace connecting jewellery retailers with competitive, high-quality suppliers worldwide. Processing $300M+ in annual transactions and operating across multiple regions, Nivoda is transforming a $350B industry that has historically been slow to modernise. Our platform gives businesses of all sizes, from independent jewellers to major retail chains access to the world's best diamond and gemstone inventory, without the traditional barriers of capital, geography, or information asymmetry. OUR MISSION 🎯 Diamond and gemstone trading has long been plagued by inefficiency, opacity, and exclusivity. Nivoda was built to change that - to democratise access and empower every business, regardless of size or location, to buy and sell with confidence. Independent jewellers are at the heart of this mission. They deserve the same access to quality, pricing, and selection as the biggest players in the industry. That's exactly what we give them. THE TEAM ⭐️ Nivoda's global fulfillment team is the engine that keeps physical diamonds moving safely and efficiently between our customers and offices worldwide. It's a hands-on, detail-obsessed team where ownership matters more than hierarchy. As we continue to scale, this global team is growing fast, and there's a genuine path to grow with it — from administration, into last-mile logistics, into quality control. ABOUT THE ROLE 🤔 As a Fulfilment Operations Associate, you'll be the backbone of our local admin and last-mile operation in South Africa – keeping import, export, and delivery documentation filed, scanned, and cloud-stored to an exceptionally high standard. You'll support our Operations Manager with parcelling and dispatching last-mile shipments, and be the friendly, professional face customers see when they collect their orders or reach out with a query. Over time, you'll build toward conducting last-mile shipments yourself and, eventually, training as a Quality Controller — verifying the very diamonds that move through our platform. This is a role for someone who takes real pride in getting the details right. WHAT WILL YOU BE DOING? 😎 - Prepare, review, and manage import and export documentation for customs, compliance, and legal purposes. - File and scan import, export, and delivery slips consistently, uploading everything to the cloud in a clear, user-friendly format for safe, legally-compliant storage. - Process daily administrative tasks, including shipment updates, customer records, and internal reporting. - Keep systems and documentation up to date and aligned with company procedures and local South African regulations. - Assist the Operations Manager with parcelling last-mile shipments from South Africa to customers and other Nivoda offices. - Help process melee orders originating from Nivoda SA and add these into last-mile and interoffice shipments. - Act as the primary point of contact for customers collecting orders from the office — delivering a professional, welcoming experience. - Respond to customer enquiries via email, phone, and messaging platforms, resolving issues promptly or escalating when needed. - Build toward independently coordinating and overseeing the final stage of customer deliveries. - Develop the knowledge and skills to perform basic diamond quality control, verifying incoming and outgoing product against company standards. - Identify quality or documentation discrepancies, report them clearly, and work with the wider Operations team to resolve them. - Spot opportunities to improve operational efficiency, reduce errors, and clear administrative backlog. WHAT DO WE NEED FROM YOU? 💪 - 2 years of experience in an administrative, logistics, or operations role, ideally involving valuable or high-end stock. - A diamond grading course qualification (or equivalent gemmological grounding). - A strong logistics background with familiarity in courier services, shipping processes, and tracking systems. - Comfort working in Google Workspace (Sheets, Docs, Drive, Gmail, Slides) and Slack in a fast-moving, channel-based team. - Exceptional attention to detail – every document filed and every parcel handled needs to be right, every time. - A high level of professionalism, discretion, and integrity when handling valuable assets and customer information. - The ability to prioritise high-value shipments and tasks with precision in a fast-paced environment. - A friendly, responsible, and proactive attitude – someone keen to learn and grow into new responsibilities. NICE TO HAVE ✨ - Prior exposure to or experience in diamond or gemstone quality control - Experience with cloud-based document management systems. - Additional local language skills relevant to the South African market. - A background in luxury retail, high-value logistics, or customs administration OUR CULTURE AND WHAT WE OFFER 😉 At Nivoda, we believe that employees today want to evolve in a collaborative, high-growth environment where they can demonstrate their abilities and thrive both professionally and personally. We work to create a culture of empowerment, continuous learning, and growth where everyone can bring their expertise, own projects, and easily measure their impact. Dynamic working environment in a rapidly growing company. Enjoy a pleasant, low-hierarchy work environment. Engage in intellectually challenging work that contributes significantly to Nivoda's success and scalability. OUR CURRENT BENEFITS 🕰️ A vibrant company culture 🧠 Plenty of opportunities for growth and learning 🏖️ Unlimited holiday allowance 🚀 Chance to join and contribute to a company during its exponential expansion phase EQUAL OPPORTUNITY Nivoda is proud to be an equal opportunity workplace dedicated to promoting diversity. We don't discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status. Even if it seems you don't meet 100% of our musts - don't let it stop you. We are all about finding the best talent out there! Skills can be learned, and embracing diversity is invaluable. Please note: Our Talent Acquisition Team is international. We kindly ask you to submit your CV and application in English so that it can be reviewed correctly. NOT QUITE THE RIGHT FIT? If after reading this job description you believe this is not the best fit for you, we'd encourage you to join our Nivoda Talent Pool https://nivoda.net/talent-pool so we can keep you in mind as new roles open up.