Full-Time Executive House Manager & Family Assistant

Job description

Job Description: Job Title: Full- Time Executive House Manager & Family Assistant Location: Los Angeles, CA (Los Feliz neighborhood) Employment Type: Full-time, ~40 hours/week with opportunity for additional hours depending on parent schedules/projects, flexibility is necessary for working occasional nights, weekends, and traveling with the family. Proposed Start Date: ASAP Compensation: Base salary of $83,200 annually. Additional compensation may be available through seasonal, travel, and performance-based bonuses. Total additional earnings can typically range from approximately $10,000 to $20,000, depending on a variety of factors. Benefits: $500/month health insurance stipend, 10 PTO days (preference that these are aligned with family vacation schedule), 6 sick days, paid holidays, mileage reimbursement when using personal vehicle for errand running. Requirements: Able to maintain a smoke-free environment, pass background check, valid driver’s license and clean driving record, has valid passport, has reliable transportation, comfortable signing an NDA About the Family We are a warm, creative, and adventurous family of four with two children (ages 5 and 2). We split our time between multiple properties in New York, Los Angeles, and just outside LA, and we travel frequently. Both parents work in creative fields and lead busy, dynamic schedules. We deeply value structure, respectful parenting, clear boundaries, and a calm, grounded presence in our home. Routines for our children are consistent and important. Screen use is limited (travel & some on weekends). Our children thrive with curiosity, imagination, structure, and clear boundaries. We follow a respectful parenting approach (RIE in the younger years) and prioritize a peaceful, supportive environment. Our family’s life is beautifully full, fast-paced, and always moving. We’re looking for a steady, grounded partner to help keep all the moving parts running smoothly. Because our lifestyle involves frequent travel and movement between homes, the ideal candidate is comfortable with this rhythm, enjoys travel, and can adapt with ease. Who We’re Looking For This is a long-term, highly engaged role supporting a dynamic, multi-home household. The ideal candidate is: Calm, competent, and emotionally steady Highly organized , tidy, systems-minded, and proactive Flexible and adaptive —comfortable with shifting environments and schedules Experienced in both household management and childcare Detail-oriented and anticipatory —noticing needs before they’re spoken Fun, imaginative, and playful , with a genuine love for child development A strong communicator who thrives as a partner in the home Warm but grounded , sharp, thoughtful, and capable—does not run anxious or intense Someone who loves lists, routines, and systems, yet can roll with travel and dynamic energy Someone with prior experience in similar roles , especially supporting families across multiple homes Enjoys cooking and meal prep —comfortable preparing simple, wholesome meals for the children; a stronger cook is a big plus, as food - and homemade, whole ingredients are important in our family. The right person is creative yet practical, respectful and kind, able to match a high-energy 5-year-old’s imagination while keeping the household running smoothly behind the scenes. They’ll be a true partner in childcare and home operations: playful with the kids, thoughtful, communicative, and exceptionally competent. Someone who loves lists, anticipates needs, excels at communication, and brings executive-functioning as a strength. The ideal candidate is a team player, can roll with this lifestyle, travel along with the family, and find joy in it. Core Responsibilities Below is a comprehensive outline of responsibilities. Not all tasks occur daily, but the right person will be comfortable wearing many hats and maintaining a smooth, predictable home environment. Job duties will include but are not limited to: Family Support & Child Assistance Provide engaged, developmentally aligned support using preferred parenting principles School and activity pick-ups/drop-offs Plan activities or outings as well as play, imaginative engagement Support daily routines: prepping backpacks, lunches, snacks, clothing Kids’ laundry, room tidiness, and overall organization Assist with developmental projects, applications, scheduling, or research (schools, activities, gear, playroom setups) Maintain consistent boundaries and household rules Travel includes solo care of the children at times while parents work—comfort and confidence with this is essential. Household Management & Organization Create, maintain, and evolve organization systems across multiple homes (closets, pantry, storage, toys, garage, storage units) Daily resets of common areas; ensure the home stays tidy, overall neatness maintained, and prepped for cleaners Oversee household schedules and maintenance calendars Conduct seasonal swaps (clothing, décor, bedding) Help with kids’ wardrobe; sizing up, seasonal updates, and organization Prepare for travel between homes, guest stays, holidays, and events (birthdays, openings, etc.) Pack/unpack for travel; manage kids’ gear, clothing, and logistics Prepare and coordinate donation drop-offs/pickups; help with consistent decluttering across properties Light daily tidying: dishes, surfaces, sweeping/vacuuming Load/unload dishwasher, wipe surfaces, vacuum high traffic areas, take out trash/recycling Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers) Maintain indoor plants Inventory Management & Errands Track and restock pantry, fridge, toiletries, household supplies, organizational supplies Create and manage running household supply lists Coordinate and manage household ordering (from larger stores, specialty items, etc.) Run errands: Grocery runs, returns, dry cleaning, gift shopping, etc. Handle incoming mail, packages, deliveries Meal Planning & Prep Prepare fresh, healthy meals/snacks for adults and kids using whats on hand/shopping thoughtfully Confidently follow recipes or keep meals simple and nutritious Batch cook weekly meals to help with breakfast, lunch, etc. Follow family preferences and dietary considerations Prep lunches/snacks for school Shop for groceries and meal-related items, source from farmer’s markets when relevant Maintain kitchen cleanliness and post-meal organization Clear out the refrigerator on a routine basis, disposing of any food that is expired or no longer safe to eat Laundry & Linen Care Manage kids’ laundry and family laundry- wash, dry, fold, organize, and put away (clothing, bedding, towels) Steam/iron clothing as needed Rotate bedding, refresh towels, maintain linen closets Keep laundry areas tidy and well-stocked with supplies Vehicle Management Use of family minivan for childcare transportation Family covers mileage when personal vehicle used for tasks on the job Ensure vehicles are fueled, clean, and organized Track registration, insurance, and service schedules Vendor & Property Oversight This is a critical part of the role. Manage logistics for multiple homes with guidance from parents and business manager Coordinate readiness before arrivals to different properties (e.g., stock fridge, supplies, linens, etc.) Ensure kids’ items move between properties (LA ⇄ NYC for summer, LA ⇄ Vacation Home, etc.) Work with caretakers/teams on the ground (property caretaker, NYC contact, business manager, production assistant) Coordinate with gardeners, cleaners, handymen, and other vendors (schedule and supervise/liaise as needed) Maintain an organized contact list and vendor spreadsheet Research service providers, manage quotes, oversee repairs as needed Support upkeep of multiple properties (NY, LA homes, rental, vacation homes) Coordinate annual services (e.g., tree trimming) and seasonal upkeep Assist in light project management for home improvements Support packing/unpacking during property transitions Estate-Level Support Ensure all homes are “arrival-ready” before family transitions Oversee property specific-systems like HVAC, security, and seasonal maintenance Create systems for seamless turnover between properties Conduct walk-throughs to ensure safety, readiness, and order Deep Cleaning & Special Projects Occasional deep cleans (fridge, oven, baseboards, etc.) Maintain and refresh spaces like mudroom/entry areas/playrooms Clean humidifiers, washing machines, air purifiers monthly Lead special projects (storage overhaul, seasonal décor, gear management, setting up playrooms across different properties) Administrative & Personal Assistant Support Integrate and maintain household calendars and reminders. This will include managing family calendars and kids’ activity schedules (including but not limited to play dates, outings, booking activities, school calendars, other important family schedules) Help with travel planning, flight logistics, packing lists, and reservations Help with organizing and supporting family events, parties, and occasions (e.g., birthdays, openings) Assist with appointments, events, and guest coordination Research products and activities (e.g., supporting setting up playrooms across properties, finding products for kids that aligns with family values and quality, etc.) Help with organization of paperwork and important dates when it comes to planning for children (e.g., applying for preschool, important school dates, needed submissions, etc.) Travel with the family (solo or alongside parents depending on the trip) Manage household spreadsheets, lists, and organizational tools Keep receipts or basic records as needed (high-level handled by business manager) Ideal Candidate Someone who is: Seeking a long-term role (3–5+ years) and true partnership with a family A team-player Calm, warm, grounded, and not easily flustered Creative, enjoys imaginative play and storytelling (especially with 5 year old) Sharp, capable, highly organized, and proactive A strong communicator with excellent judgment Experienced working in dynamic, high-movement households Playful, youthful energy, and genuinely loves kids Respectful parenting aligned; understands boundaries & routines Enjoys travel and adapts well to new settings Is comfortable with a flexible schedule List-driven, detail-oriented, and operationally strong Comfortable liaising with multiple teams and systems Future Schedule & Role Balance Once both children are attending school full-time, we anticipate the position evolving into a blended role consisting of approximately 50% childcare and 50% household management. If school schedules remain consistent with our previous experience, the children will be in school from roughly 9:00 AM to 4:00 PM. During these hours, the nanny/house manager will have dedicated time to focus on household and administrative tasks. While the role includes a broad range of responsibilities, we structure the schedule so that most management tasks are completed while the children are in school or in the parents’ care. Based on prior household needs, we estimate approximately 20 hours per week of household management and 20–25 hours per week of childcare, depending on the family’s schedule and the children’s school calendar. When traveling or on the road, childcare hours will often significantly increase. How to Apply Interested candidates should email with: A brief letter sharing why you’re the perfect fit for this dynamic, multi-home family Your updated resume At least 3 professional references with contact information