Full-Time House Manager & Family Assistant

Job description

Job Description Title: Full-Time House Manager & Family Assistant Location: Woodland Hills, CA 91364 Employment Type: Full-Time (40 hours/week + occasional overtime) with all such time compensated in accordance with California overtime rules. Proposed Start Date: ASAP Compensation: $35–$43/hour based on experience (W2 payroll) Benefits: 5 paid vacation days 2 paid sick days Guaranteed base weekly pay if help not needed Mileage reimbursement for errands on the job using personal vehicle Requirements: Can maintain a smoke free environment Valid driver’s license and reliable transportation Able to pass a comprehensive background check Willingness to sign an NDA prior to interviewing Comfortable around dogs (35 lb doodle) and children Proposed Schedule: Monday–Friday, 7:00 AM – 4:00 PM Flexibility for occasional overtime when household needs arise (e.g., when vendors are onsite, family is preparing for travel, parties, or special projects are underway). About Our Family We are a warm and active family with a 4-year-old son and a friendly golden doodle. Mornings move quickly—everyone is out the door by 7:45 AM for school drop-off. One parent works long hours and travels frequently for high-level professional commitments, while the other parent oversees the family’’s day-to-day responsibilities. We deeply value support from someone who helps create calm, order, organization, and consistency. We’re looking for a grounded, trustworthy House Manager & Family Assistant who thrives in a household where responsibilities vary day to day, and where anticipating needs makes all the difference. This is a role for someone who is observant, proactive, organized, and comfortable working independently. If you enjoy taking ownership, seeing what needs to be done without being asked, and keeping a home running smoothly, this will be a wonderful long-term fit. Who You Are The ideal candidate is someone who is: Calm, steady, and comfortable with a quieter household environment We prefer someone who is respectful of space, is comfortable/works well solo, and can be soft spoken. Extremely organized and detail-oriented You maintain systems, create order, and notice when something is out of place. Self-motivated and proactive You see tasks before they are assigned — a worn porch mat, a cupboard needing reorganization, food for upcoming travel, packing or unpacking for trips — and take initiative to address it. Discreet and trustworthy Given the nature of the family’s work, confidentiality and professionalism are essential. Comfortable with dogs and young children Interaction with both will take place and an adequate confidence and comfort level is essential. Flexible and adaptable Particularly when schedules shift, vendors arrive, or the parents’ travel schedule changes. Kind, respectful, and open-minded The family values someone who blends in easily and supports their household values. Aligned with family communication values Neutral language around food and praise (especially when interacting with child) Minimal phone use around the child No screen time for child Core Responsibilities Below is a comprehensive outline of responsibilities. Not all tasks occur daily, but the right person will be comfortable wearing many hats and maintaining a smooth, predictable home environment. Job duties will include but are not limited to: Household Management & Organization Maintain household organization systems (closets, pantry, storage, child bedroom, toys, office, garage, storage unit, etc.). Daily resets of common spaces; maintain overall neatness, ensure home is prepped for cleaning services. Seasonal swaps for clothing, décor, bedding, toys, and books. As well as when child outgrows items. Add to household schedules and calendars. Assist with holiday décor setup and breakdown (including purchasing items as needed during these times) and transporting to and from storage unit. Keep basement organized and tidy. Prepare for guest stays, holidays, and family events. Coordinate donation drop-offs/pick ups and manage resales. Assist with packing/unpacking for travel and seasonal transitions. Supervise or coordinate vendors and service providers (cleaners, landscapers, handyman, etc.). Daily tidying tasks (load dishwasher, wipe surfaces, vacuum high-traffic areas, trash/recycling, compost). Maintain indoor/outdoor plants. Open/close windows morning and evening. Inventory Management & Errands Track and restock pantry, fridge, toiletries, and household supplies. Check produce regularly and discard as needed. Create and manage running household supply lists and child clothing lists. Coordinate and manage all household orders. Run errands: grocery shopping, returns, dry cleaning, gift purchases, flowers, etc. Manage mail, packages, and deliveries. Bring items to/from storage as needed. Assist with unboxing, organizing products, and recycling breakdown. Purchase and send gifts, thank-yous, flowers, and cards in a timely manner. Washing make up brushes. Meal Planning & Preparation Make morning juice, smoothies, and coffee. Plan and prepare healthy meals and snacks for adults and/or child. Pack school lunches and prep grab-and-go items. Grocery shopping for meals and staples. Follow dietary considerations: Mom is vegetarian Dad avoids dairy and peanuts/almonds Light meal prep for evenings when asked Clean kitchen after meal prep; maintain tidy workspace. Maintain/condition kitchen tools (oiling wooden boards & utensils). Laundry & Linen Care Wash, dry, fold, and organize family laundry (clothing, bedding, towels) Steam clothing and prepare outfits as needed Keep laundry areas tidy, organized, and stocked with supplies. Handle delicates according to care instructions. Pet Care Feed and walk dog. Wash dog bowls daily and replenish water throughout the day. Schedule and coordinate vet and grooming appointments. Keep pet supplies organized and stocked. Take dog out potty at least 2x daily Vehicle Management Schedule and oversee car detailing appointments. Keep vehicles clean, fueled, and organized. Vendor & Property Oversight Identify, schedule, and supervise service providers. Research and coordinate repairs, maintenance, and quotes. Oversee outdoor spaces and seasonal maintenance needs- maintain outdoor areas and furniture. Greet and manage entry for vendors; offer appropriate hospitality. Estate-Level Oversight Assist with property-specific systems such as wiping down outdoor furniture, helping prepare outdoor areas for entertaining, or opening/closing pool cover. Family Support & Child Assistance Light supervision or backup childcare as needed. Prep daily child routines: refill water bottle, prepare car snacks, ensure school items are ready. Wash and refill water bottles for entire family to be ready upon departure in the morning Deep Cleaning & Special Projects Tackle occasional deep cleaning (fridge, oven, baseboards, etc.). Monthly tasks such as: descale espresso machine, clean humidifiers, washing machine, air purifiers. Refresh zones: mudroom, garage, entryway. Organize special projects (toy storage, seasonal decorations, gear rotation). Administrative & Personal Assistant Support Support travel planning, scheduling, restaurant searches, and logistics. Manage family calendars and reminders, updating calendars appropriately with commitments. Assist with coordination of appointments, events, and guest prep. Maintain household address book with birthdays, clothing/shoe sizes, and preferences. Proactively suggest and coordinate gifts for contacts in anticipation of birthdays, holidays, and special events. Ensure thank-you notes, flowers, and other gestures are prepared and sent in a timely manner. Manage thank-you notes, gifts, cards, and holiday gestures. Create and update a family Google Doc with important information and relevant family information. Ensure devices are charged and ready for parent workdays/travel. Research and plan family activities and child activities/sports. Anticipate daily needs: snacks, water, charged devices, lights, travel essentials and remain attentive to parents’ work schedules. How to Apply Please apply with: A brief note about why you feel you’d be an excellent fit Your updated resume At least 3 professional references with appropriate contact information