Full-time House Manager & Family Assistant | Austin, TX

Job description

Title: Full-time House Manager & Family Assistant | Austin, TX Location: Austin, TX 78746 Employment Type: Full-time | Approximately 40 hours per week Schedule: Monday - Friday, typical hours 8:00 AM - 4:00 PM. Candidates with flexibility for an earlier start (7:00 AM) or shifting to occasional evening hours (with advance notice) preferred. Compensation: $85,000–$95,000 per year, commensurate with experience Start Date: ASAP Requirements Maintain a smoke-free environment Must be authorized to work in the United States Reliable personal transportation and valid driver's license with a clean driving record and experience driving children Ability to lift up to 40 lbs. and navigate multiple flights of stairs throughout the day CPR and First Aid certified, or willing to obtain prior to start Comfortable around water and pool environments Comfortable signing and maintaining a confidentiality and nondisclosure agreement Able to work in a home with a medium-size dog About Our Family We're a busy, warm, and down-to-earth household based in Austin. Our family is growing: we currently have two little ones under two and a third on the way. We also have a beloved ten-year-old dog who may bark a bit, but spends most of the day “at work” with dad in the detached backyard office. With one parent navigating a professional transition, one home full-time with soon to be three kids under three, and a recent move into our new home, we are at a stage in life where we are constantly trying to catch up and also plan ahead. It’s a lot to juggle, and we are excited to find meaningful support. We love our new home, but are still in the process of building out thoughtful organizational systems throughout the house. Our goal is to create a space that feels calm, functional, and easy to maintain in the middle of the beautiful chaos that comes with young kids. We have nanny support in the home and are building a strong team around our family. We also have nearby family who loves to help. We care deeply about the people who work with us, getting to know them, and creating a respectful, professional, and warm working environment. Ultimately, our goal is to be truly intentional with our time and space so we can be fully present with our children. Our household already has several moving parts (childcare coverage across the day, vendor relationships, meal services, and more), and we’re looking for a steady, proactive partner who can help quarterback the home-support side of things so both parents and the childcare team can stay focused on the kids. Who You Are / What We're Looking For You are the kind of person who walks into a room and immediately sees what needs to be done and does it. You don't wait to be told. You notice the diaper bag is low, you restock it. You see the playroom is unmanageable, you find a solution and present it. You treat this work as a career, not just a job, and it shows in how you carry yourself, how you approach each day, and the genuine pride you take in this work. You are deeply organized. You also have a genuine eye for design and function that allows you to build systems that look great and truly work. You can make the garage make sense. You can transform the laundry room from chaos into calm. You are efficient, never idle, and are always thinking ten steps ahead. You work beautifully alongside others (nannies, a parent at home, a dad popping in between calls, and a helpful grandparent) and love babies and kids. You understand that this isn’t a childcare-focused role, but are intuitive and always ready to step in to hold a baby or entertain a toddler when you notice the need. You know that asking for help can be difficult, and you are confident enough to take initiative with tasks that make life easier for a family. You are also flexible. Life with multiple young children is joyfully unpredictable, and you take that in stride while still holding the structure that makes the household run. Key Responsibilities Household Organization & Maintenance Create and maintain organizational systems throughout the home (kitchen, laundry room, closets, garage, and common areas) with an eye for logic, aesthetics, and ease of use Execute daily household resets: wipe surfaces, load and unload dishwasher, take out trash, clean bottles and other feeding supplies, vacuum in high-traffic areas, put toys and other clutter away, etc. Handle home projects as they come up, with a focus on building proactive and practical solutions (playroom setup, outdoor toy storage, items to hang, etc.), either completing yourself or hiring out as needed Manage children's clothing: seasonal transitions, sizing changes, storage, and donations, coordinating with parents before anything leaves the home Proactively build and maintain a system for managing smoke detectors, changing batteries, and replacing light bulbs Clean humidifiers and air purifiers throughout the home regularly Support event preparation and manage hosting logistics (birthday parties, etc.) as requested Pack and unpack for work travel and family vacations Assist with the family dog as needed (feeding, walking, general pet care), particularly when parents are traveling Care for indoor plants Family Support Serve as the administrator for childcare coverage between 7:00 AM and 7:00 PM, coordinating across the lead nanny, family members, and backup sitters Facilitate monthly scheduling sessions to map out upcoming coverage needs proactively Handle school drop-offs and pickups for the older child on nanny share days (approximately twice per week) Provide backup and supplemental childcare as needed throughout the day when nanny coverage has gaps or when an extra set of hands is needed Prep backpacks, clothing, snacks, packed lunches, and diaper bag daily, keeping diaper bag consistently stocked and organized Laundry & Linens Handle all household laundry for the full family: sort carefully, follow care instructions for all garments, fold and put away properly Special care for garments as needed: hanging dry, ironing, steaming, stain treatment, etc. Rotate linens and towels; keep linen storage tidy and well-stocked Create and maintain a well-organized and well-stocked laundry area Meal Support Manage both ongoing meal prep services: coordinate deliveries, adjust orders around the family's travel schedule, heat and plate food for the family Serve as backup or gap-filler for meal prep services as needed (simple lunch and dinner support) Keep the refrigerator stocked with children's daily staples: fresh fruit, yogurt, and other essentials, keeping a close eye on changing preferences and adjusting as needed Pack daily lunches for the older child on nanny share days and prepare other food for children as requested Batch prep healthy snacks for the children (e.g. muffins) to have on hand throughout the week Prepare simple breakfasts for parents as needed, either ad-hoc or made ahead Keep the kitchen clean and maintained Inventory & Errands Manage all grocery and household shopping for the family Maintain running supply list and proactively monitor/restock when essential items are running low Explore and manage subscription services (e.g. Thrive Market) for pantry and household needs Manage mail, open and sort packages, break down and recycle boxes, and put items away Handle miscellaneous errands throughout the week: returns, dry cleaning, gift shopping, etc. Vendor & Property Oversight Manage all existing and new vendor relationships and schedules: deep cleaning crew, landscapers, pool service, pest control, and others Manage the household maintenance calendar provided by the builder, tracking daily and quarterly upkeep tasks Source, vet, and coordinate new vendors as needed; present solution-based quotes with recommendations Keep pool area tidy, organized, and safe (pool maintenance handled by outside service); proactively identify and implement storage solutions for pool-area toys and gear and keep glass pool fence clean Serve as primary point of contact for renters at the family's rental property; coordinate and schedule any maintenance or contractor needs as they arise Administrative Management Oversee childcare search: source candidates, lead screening interviews, check references, etc. Manage the family calendar, planning proactively and comprehensively for childcare coverage and and other family needs Coordinate events and book appointments for the family as needed Proactively plan support for the family based on work travel, etc. Help with family travel logistics: research family- and baby-friendly accommodations, coordinate rental gear, make bookings, etc. Deep Cleaning & Special Projects Own ongoing garage organization including stroller storage, children's gear, gym area, etc. Keep garage gym area clean and sanitized Handle select hands-on cleaning tasks directly (e.g., fridge deep cleans) and delegate others as needed Lead large organizational projects throughout the home (toy rotation, playroom setup, etc.) Manage holiday decor rotation and storage Vehicle Upkeep Schedule, track, and manage routine maintenance for family vehicles Keep family vehicles organized and free of clutter/mess Coordinate regular vehicle cleans for family vehicles with preferred vendor Manage vehicle-related paperwork including registration and insurance tracking How to Apply: If interested, please submit the following: A brief letter explaining why you would be a great fit for this position Your updated resume At least 3 professional references with contact information Note that this role requires a background check. 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