Full-Time House Manager & Family Assistant (with Strong Tech Skills)

Job description

Title: Full-Time House Manager & Family Assistant Location: Scottsdale, AZ (85255) Employment Type: Full-time (40 hours/week) Compensation: $30–35/hour, based on experience (paid on the books) Start Date: ASAP Schedule: Monday–Friday, ~9 AM – 5 PM (flexibility appreciated) Requirements Maintain a smoke-free environment Reliable transportation and clean driving record Able to pass background check Up-to-date on vaccinations (COVID, flu, etc.) Likes being around children Comfortable with dogs and attuned to family life Discretion and commitment to privacy required Tech-savvy and comfortable with digital tools (Notion, Google Calendar, Google Chat, Android apps). This is a must! Strong willingness to learn and adapt to new systems About Our Family We are a close-knit, joyful family of five with three young children (ages 7, almost 5, and nearly 3), a friendly 1.5-year-old Labrador, and a lively, activity-filled household. Our home sits on a golf course and is full of movement, projects, and a touch of joyful chaos. One parent works from home in a high-level, tech-focused role and frequently travels on short notice, while the other is a stay-at-home parent with a background in early childhood care. We’re looking for a skilled, self-driven house manager/family assistant to bring structure, support, and calm consistency to our days. This person will play a key role in keeping our household running smoothly and supporting both parents and kids in the rhythm of daily life. While this is not a nanny role, we value someone who genuinely enjoys children and can step in for light childcare support when needed - such as backup supervision, transitions, or family travel prep. Above all, we want someone who feels like part of the extended family : someone who helps us build a home that feels good, flows well, and allows us to create more space for connection and quality time. Who You Are You are calm, steady, and solutions-oriented - someone who thrives in dynamic environments and stays a few steps ahead. You notice what needs to be done without being asked and bring thoughtful, grounded energy to the home. You’re: Discreet, professional, and respectful of boundaries Warm and attuned to children (especially verbal, emotionally sensitive kids) Experienced in managing households and supporting busy families Efficient and organized , able to complete tasks in a timely, practical way Hospitality-minded, making spaces feel welcoming and well-ordered Comfortable managing a backlog of tasks, prioritizing daily needs while keeping longer-term projects on track Tech-literate (Notion, Google Workspace, Android programs) and open to learning new systems Fragrance-free (due to household sensitivities) Comfortable with dogs — walking, training reinforcement, and even supervising pool swims Respectful of religious and cultural values College-educated, articulate, and mature Adaptable and cheerful, with a consistently positive attitude Bonus: Experience as a project manager, executive assistant, or in a tech-adjacent field is highly valued. Core Responsibilities Household Management & Organization Create and maintain household systems (closets, pantry, kids’ spaces, storage) Oversee donations, reduce paper clutter, and help automate bills when possible Prep the home for biweekly housekeeping (Mon & Fri mornings) Manage specialty laundry care and occasional dry cleaning Assist with guest casita prep and upkeep Track projects and follow through on improvements Meal Planning & Prep Plan and prep simple, healthy family dinners (5 days/week) Respect dietary restrictions (two lactose-intolerant family members) Balance meal prep time with efficiency - nutritious meals without being tied up for hours Organize meal delivery or grocery services as needed Reset and clean the kitchen after prep Errands & Inventory Grocery shopping, returns, gift shopping, pharmacy runs Track and restock pantry, fridge, toiletries, and supplies (Amazon, Costco, etc.) Research and order home, pet, or furniture items Manage home deliveries and organized mail Laundry & Linen Care Wash, fold, iron/steam, and organize clothing and linens Manage seasonal wardrobe and bedding swaps Pet Care Walks and daily exercise Reinforce training/commands Supervise swimming/pool time Schedule vet, daycare, and grooming appointments Family Support & Logistics Occasional backup childcare or supervision Pack/unpack kids for school, activities, or camp Keep school paperwork, calendars, and registrations up to date Assist with finding and coordinating therapists/specialists as needed Car & Home Oversight Fuel, clean, and organize vehicles Schedule maintenance (oil changes, inspections, etc.) Liaise with contractors, builders, and vendors (renovations, repairs, etc.) Occasional Travel Support Research and plan travel logistics and accommodations Pack/unpack family and children Provide overnight support during trips if needed Suggest creative family experiences (e.g., glamping with the kids) Qualities We Value Efficiency in tasks: Balanced approach to time and results - ensuring projects, meals, and routines are handled effectively. Positive and cheerful demeanor: We are seeking someone who brings uplifting, solution-focused energy to our home. Adaptability: Willing to pivot smoothly when children are home unexpectedly or schedules change. Proactive problem-solving: Able to anticipate needs, address issues, and keep projects moving forward. To Apply If this role sounds like the right fit, please email with: A short letter introducing yourself and why you’re a great fit Your updated resume Three professional references (with contact info)