Full-Time | Household Manager & Family Assistant (with Childcare & Meal Prep Support)

Job description

Job Title: Full-Time | Household Manager & Family Assistant (with Childcare & Meal Prep Support) Location: Locust Valley, NY 11560 Employment Type: Full-time | 40 hours per week Schedule: Monday through Friday, 8:00am to 4:00pm. Potential for additional hours in the evening for occasional date night coverage Compensation: $32–37 per hour, based on experience Benefits: 2 weeks paid PTO, paid holidays Start Date: ASAP Requirements Maintain a smoke and fragrance-free environment. Must be authorized to work in the United States. Up-to-date general vaccinations, including flu and COVID. Reliable transportation to and from work. Clean driving record and confidence to use family car to transport children when needed. CPR and First Aid certification required or willingness to obtain. Ability to lift up to 50 pounds and comfortable working in a multi-level home Willingness to be trained on family's preferred cleaning products (fragrance-free, clear products; bleach sensitivity). Willingness to sign a confidentiality and NDA agreement; no photos, location sharing, or posting of identifiable information. About Our Family We are a busy family settled into a historic home with a lot of character, and plenty of life happening in every corner. With young children, two small dogs, a flock of backyard chickens, and a new baby on the way, our days are full and our home is always in motion. Mom is home full-time and deeply hands-on with the kids. Dad keeps long hours on weekdays. We recently moved into this home, which has been more of a project than anticipated, and we are actively working through contractor and organizational priorities while managing the beautiful chaos of young family life. We have active mornings, a rotation of extracurricular activities, and a household that benefits from thoughtful systems and someone who can help us stay ahead of things. We love learning, doing, and figuring things out together. We value calm energy, follow-through, and someone who genuinely wants to be part of making our home run smoothly. This is a household where initiative is welcomed when paired with good communication, and where the right person will feel like an essential part of the team. Who You Are / What We're Looking For You are grounded, calm, and quietly capable. You have a project management mindset and take pride in executing a list precisely and thoroughly. You ask before you act when it matters, and you communicate with clarity and follow-through. You are tech-savvy and intellectually curious, with an eye for systems and a knack for keeping things organized. You are a strong communicator, both written and verbal. You are comfortable with animals, outdoor tasks and time with the children, and the kind of variety that comes with supporting a growing family in a large, active home. Comfortable working in a multi-level home and able to regularly lift and carry household items weighing up to 50 pounds, with or without reasonable accommodation. Most importantly, you show up consistently, follow through completely, and bring a steady presence to a home that deeply values it. Key Responsibilities Family Support Assist with morning routines, including backpack prep, breakfast setup, and getting children out the door for school Support morning drop-offs as needed Provide light supervision and back-up childcare during contractor meetings or appointments Assist with errands and extracurricular preparation Occasional date night coverage (potential for additional hours) Assist with packing and unpacking for family travel (primarily for children) Household Management & Organization Learn and maintain household organization systems throughout the home Daily resets and preparation of the home ahead of cleaner visits Light tidying including dishes, surfaces, vacuuming high-traffic areas, and dusting (household has dust allergies) Seasonal swaps of clothing, decor, and bedding; help moving bins and sorting items Coordinate and prepare donation drop-offs Guest and event preparation including stocking household inventory, prepping for gatherings, and directing cleaners for extra spaces Indoor plant care Replace batteries, light bulbs, smoke detectors, and similar household maintenance items Meal Planning & Prep Assist with dinner prep including chopping vegetables, washing produce, thawing meat, and managing cook times Batch cook breakfast items for the week Light lunch prep for youngest child at home Offer a gentle check-in if no dinner plan is in place by mid-afternoon Kitchen clean-up and ongoing maintenance Follow all family dietary preferences and needs Laundry & Linen Care Wash, fold, and organize laundry for the household Ironing, steaming, and care for special garments Weekly linen rotation: iron sheets, prepare fresh linens for cleaner visits, refresh towels Inventory & Errands Restock pantry, fridge, and household supplies; unpack and put away orders Manage ongoing household supply lists and communicate when items are needed Handle returns and dry-cleaning drop-offs Mail and package handling Break down and dispose of boxes Vendor & Property Oversight Liaise with contractors, vendors, and service providers; take notes and relay information back accurately Coordinate scheduling and follow up with vendors (landscapers, roofers, HVAC, painters, gutters, etc.) Oversee cleaners, check their work, and provide direction for guest preparations Deep Cleaning & Special Projects Occasional deep cleans of fridge, oven, baseboards, and high-traffic bathrooms Refresh mudroom, entryway, and drop zones regularly Clean humidifiers and air purifiers Organizational projects throughout the home including art room, playroom, holiday storage, utility and laundry rooms Pet Care Provide routine care for household animals, including feeding and supervising dogs outdoors and assisting with the care of chickens as needed. Coordinate vet and grooming appointments Occasional dog baths (small dogs, sink-friendly) Maintain pet supplies Vehicle Management Schedule maintenance Fueling/cleaning/organizing vehicles Track registration/insurance Administrative & Personal Assistant Support Maintain awareness of the family calendar Coordinate contractor and vendor scheduling within preferred time windows Support with easier appointment coordination; complex family scheduling managed by mom How to Apply Please send a short intro letter, an updated resume, and 3 professional references with contact information. Please note this role requires a background check. When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry — you can unsubscribe at any time if it's not for you.