Fund Administrator

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you. Senior Account Manager – Real Assets Location:Tokyo Job Responsibilities : The role duties and responsibilities will include but not limited to the following: Operations Overall responsibility for client relationship, inquiries and meetings Interact with Senior management and clients Review procedures and recommend solutions in order to improve efficiencies Ensure adherence to all internal and external audit standards Implementation of fund structures onto accounting system Review of constitutional documents and preparation of client SLA and budgeting Operational onboarding of new and take on funds and ensure everything has been prepared prior to the launch and take on date Solving operational problems encountered by staff on a day-to-day basis as well as making complex decision making. Attendance in client meetings both at onboarding and launched stages. Staff development training and monitoring and completion of KRAs. Ongoing development of the business by liaising with the senior management and ensuring full communication from bottom up and implementation of new processes and controls as required. Ongoing Implementation and refinement of SSAE 16 controls. Ensuring client enquiries are answered in accordance with Apex service standards on an ongoing basis. Ensuring compliance with regulatory requirements and other requirements of the funds’ specifications. Planning and organizing workload and helping prioritization of deliverables. Ensuring best practice are adopted and improving processes to gain efficiencies Accounting: Review of Net Asset Valuation (NAV) files & consolidation account for a portfolio of managed funds/portfolio companies/ Property companies, ensuring their accuracy and compliance with fund governing and regulatory procedures Review of Trial Balance, GL, Cash & portfolio reconciliation, Income & expense accruals and other reports Review Limited Partner and General Partners/Shareholder Allocation, calculations/schedules -includes review of Admin/Management fees/Waterfall/Claw back calculations etc. Review of quarterly GST calculations, if applicable Review of Partner Capital Account Statements Review of draft financial statements Liaise with Auditors for timely completion of Financial Audits Investor Services: Review all capital activity pertaining to the funds (Capital calls and Distributions) Review of investor onboarding documents to ensure AML/KYC compliance Resolve issues and communicate with investors ensuring all investor information is complete and up to date Review periodic capital/NAV statements Oversee calculation and preparation of waterfall / carried interest Review regulatory reporting such as FATCA/CRS Team Management: Review the work of team members and provide feedback for improvement in order to guarantee timely delivery and quality of work Monitor and track team performance and profitability in order to meet the client service level agreements and achieve financial targets Plan resources in line with business demands, participate in the recruitment and selection process, lead, coach, develop and appraise employees within the team Establish plan for new client setup and transitions Keep Senior Management abreast of all material issues affecting the processing of deliverables Ad-Hoc Reports requests and operation metrics as required by management Implement training initiatives Skills Required: Bachelor or Master level degree in accounting 10+ years of private equity or real estate fund accounting work experience Experience in reviewing and preparing financial statements Excellent communication skills and proficiency in Japanese & English (both Verbal and written) Motivated, bright and diligent individual who is driven to meet deadlines Attention to detail and ability to work on multiple projects A team leader who can manage individual responsibilities Advanced level MS excel, proficient with MS Word, MS PowerPoint Knowledge and prior experience on Efront or yardi is a highly desirable A professional designation such a C.A., C.P.A., or C.M.A. etc., would be an asset What you will get in return: A genuinely unique opportunity to be part of an expanding large global business; Competitive remuneration commensurate with skills and experience; Training and development opportunities Additional information: We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences. We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet. For more information on our commitment to Corporate Social Responsibility (CSR) please visit Disclaimer : Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.