Fund Development Coordinator

Job description

About the role The Fund Development Coordinator supports the Senior Fund Development Officer in delivering The Alpine Club of Canada’s (ACC) annual fund development program. This hands-on coordination and support role keeps fundraising activities organized and moving forward throughout the year. Working closely with the Senior Fund Development Officer, the Coordinator provides day-to-day support across donor management and stewardship, fundraising campaigns and events, grants and sponsorships. A key focus of the role is maintaining accurate donor, gift, and grant information in our CRM (HubSpot) while keeping fund development processes clearly documented. Priorities shift throughout the year according to the ACC's Fund Development Plan and annual fundraising calendar. This is a great fit for someone who is detail-oriented, enjoys building smooth processes, and wants to contribute to Canada's mountain community. This is a part-time, hybrid position. You’ll work mostly remotely and join the team in person at our Canmore office one day each week. The details Schedule: Part-time, up to 20 hours per week, with flexibility in when those hours are worked. Location: Hybrid workflow. Remote work, plus some in-person at our Canmore office, minimum once a week along with special events. Start date: November 9, 2026 Perks ACC membership Access to hut bookings The potential to move into a full-time role with additional perks after six months, based on organizational needs What you'll do CRM and Data Management Enter and maintain donation, grant, donor, and prospect records in HubSpot, collaborating with Finance to ensure records reconcile. Document and help improve internal fund development processes and procedures. Keep relationship activity, and segments up to date, and prepare routine fundraising reports. Donor Recognition and Stewardship Coordinate timely donor acknowledgements, tax receipts, recognition, and routine donor communications. Support stewardship activities that keep donors and donor prospects connected to the ACC. Events Help plan and deliver fundraising and donor events, supporting invitations, logistics, guest tracking, and follow-up. Coordinate the annual Summit Bid online auction. Grants Research grant opportunities and prepare smaller and recurring applications (reviewed and approved by the Senior Fund Development Officer). Maintain the grants calendar, compile supporting documentation, and track reporting deadlines for awarded grants. Additional Duties Depending on priorities throughout the year, you may also assist with: Donor Meeting Support: Assist with prospect research, meeting briefings, scheduling, and follow-up tracking in HubSpot. Appeals & Campaigns: Support annual appeals, campaign logistics, and sponsorship materials preparation. Committee Support: Provide administrative support for Fund Development Committee meetings (agendas, materials, minutes, and action tracking). Cross-Department Coordination: Help maintain the master Fund Development Calendar and coordinate activities with Member Services, Communications, and Finance. Other general fund development support as organizational needs evolve. Qualifications Required Skills & Experience Fundraising & Administration: Experience in fundraising, donor relations, nonprofit administration, or a related field. Organization & Detail: Strong organizational and task-management skills, with keen attention to detail, specifically with donor records and financial data. Systems & Data: Tech-savvy and comfortable working within CRM databases, spreadsheets and digital filing systems. Communication & Interpersonal: Exceptional written and verbal communication skills, including the ability to write clearly and compellingly for donors and foster warm, positive relationships with supporters, volunteers, and colleagues. Autonomy & Confidentiality: Demonstrated ability to manage priorities and deadlines independently in a part-time capacity while upholding strict confidentiality with donor information. Preferred Qualifications Experience with HubSpot or similar fundraising CRMs. Familiarity with using AI-assisted tools to streamline research, drafting, and administrative processes safely and responsibly. Familiarity with grant research tools (e.g., GrantAdvance) and grant writing. Knowledge of CRA (Canadian) charitable receipting guidelines and compliance rules. Hands-on experience with donor stewardship, impact reporting, or events. The Alpine Club of Canada is an inclusive and equal opportunity employer. All applicants will be considered for employment without attention to age, colour, race, gender, ancestry, ethnic origin, disability, or sexual orientation. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, . Prior to receiving an offer of employment, the successful candidate will be required to submit copies of all required certifications and documentation, including a. criminal records check. The Alpine Club of Canada wishes to express our appreciation to all applicants for their interest and effort to in applying for this position. However, only those candidates selected for interviews will be contacted. About The Alpine Club of Canada The ACC is a not-for-profit organization established in 1906 that has grown to include 33 backcountry huts and 26 volunteer-run sections across the country. We also organize seasonal programs, such as our annual General Mountaineering Camp, as well as Shadow Lake Lodge and our hostel in Canmore. We have a rich history in Canadian Mountaineering and a dynamic team at the office to manage our diverse portfolios.