Fund Services Associate (Deployment)

About the role:

As a Fund Services Associate on the Deployment Team, you will play a critical role in executing Belltower’s new money deployment process and supporting fund investment approvals across our platform. This role is highly operational and detail-intensive, sitting at the intersection of fund operations and the deal execution workflow, work that is distinct from traditional fund administration because it directly touches the investment and deal processes.

We are looking for a detail-oriented, organized, and process-minded individual who can help deliver a seamless experience for internal teams and external partners behind the scenes. Deployment at Belltower requires tight coordination across multiple systems and teams (including internal operations, legal/compliance partners, and customer-facing teams). You will be responsible for reviewing investment documentation, facilitating deployment workflows under time-sensitive deadlines, and ensuring investments are accurately recorded in our internal records.

You will:

• Own and execute the new money deployment process and fund investment approvals end-to-end.
• Approve venture fund, rolling fund, and SPV investments to be deployed on the platform, ensuring readiness and completeness prior to deployment.
• Review investment documents for accuracy, completeness, and alignment with internal requirements; flag risks, discrepancies, and missing information.
• Support internal teams in navigating investment documentation and the deployment process (clear guidance, crisp handoffs, and reliable follow-through).
• Coordinate deployment of funds to portfolio companies, ensuring correct amounts, timing, and supporting documentation.
• Record investments in internal records with precision, maintaining high data integrity across systems of record.
• Identify recurring issues and drive process improvements to increase deployment speed, reduce errors, and strengthen controls.
• Execute sanity-check reconciliations against the fund’s general ledger, validating deployed amounts, timing, and recorded investment details to ensure internal records align with source-of-truth accounting.

You have:

• 2–3 years of relevant experience, with readiness to build context from scratch.
• Background in middle/back office operations within VC, fund administration, or adjacent finance ops; investment-document fluency is a plus.
• Comfort in startup ops / heavy ops environments with high-volume execution and tight deadlines.
• Experience from family offices can be a strong fit (jack-of-all-trades operational ownership).
• Familiarity with investment documents (you’ve seen and worked with them, not just heard about them).
• Crisp communication: you write clearly, escalate early, and keep stakeholders aligned.

If you don’t tick every box above, we’d still encourage you to apply. We’re building a diverse team whose skills balance and complement one another.

Belltower Funds is a remote-first company. This position is fully remote for anyone in the United States or Canada.

Benefits: We support our employees in their lives both inside and outside of work.

• See additional details on our benefits here

Belltower Funds is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.