General Affairs Administrator

Job description

Company Description SAMSUNG E&A is a specialized EPC company that provides comprehensive solutions across all areas of the plant industry. With strong pride for our pioneering role in the history of the Korean plant industry in the past 50 years, we successfully performed numerous projects around the world and grew into a globally competitive engineering company. We continuously expand our business across the engineering industry including Oil and Gas processing, Refinery, Petrochemical, Energy Transition, Environmental, Industrial and BIO areas. Based on our extensive experience, accumulated technologies and talented resources, we provide various services from the feasibility studies to engineering, procurement, construction, commissioning and O&M. We are looking for candidates who embody creativity, commitment, and collaboration—professionals who thrive in an innovative environment, are dedicated to excellence, and excel in teamwork. Join us and be part of a dynamic team where ideas are valued, and collective success drives our future. Job Description General Characteristics (Job Summary) Active role of general affair at site in Engineering and Construction project. Act as an integral part in overall administrative support in the site operation team for Engineering and Construction projects. Roles and Responsibilities Coordinate with the Subcontractor / Vendors for Camp and Catering, Rental Vehicles, Office Supplies, Fuel Supplies, Security Services, Air ticket agencies, Medical Facility at Site and Medical Insurance services for employees working at site. Initiate and coordinate procurement and payment process for office Materials, Furniture and fixtures as per Site Requirements and MPR. Daily supervision and Maintenance of Site offices and utility supplies management. Schedule appointments and coordinates requirements of Site Management / Dept. Manager with the external intelligence networks including government bodies, Hospital, Hotels, Transportation and Logistics providers etc. Actively coordinate the employee relations and employee engagement programs. Assist Site Management in Government relation activities and related concerns at Site. Procurement and Management of SAP and NON SAP Assets. Vendor Management. Contract / Purchase Order. Prepare expense reports. Gets essential permission or certification for foreigner staff / worker to reside the country at site, including being issued a visa. Recruiting, training administrative staff- Purchase office equipment and fixtures. Preparation of expense reports. Perform general administrative duties that may include handling confidential matters, maintaining personnel records, monitoring and preparing time sheets, monitoring costs charged to the department/project, preparing expense vouchers, making appropriate travel arrangements, and coordinating meetings. Schedule appointments and coordinate the department’s or manager’s interface with other company organizations, clients, and external groups- Established and maintain department and/or project files. Researched and abstract information and supporting data in preparation for meetings, work projects, reports and presentations. Order and maintain supplies and equipment for department Plans, directs organizes and controls the overall daily General Affairs activities at Site. Qualifications Experience In the Gas / Petrochemical EPC Plant field preferred. Experience of establish GA policy and procedure. Clerical experience gained at project site within the Oil and Gas industry or Petrochemical industry is preferred. Experience gained in overall Administration by working as HR,GA and ERO at various projects. Experience working in Standalone and JV project sites. Knowledge Hard working and collaborative attitude. Positive, proactive, independent, transparent, process oriented mind. Provide the proper communication relates to employees’ remuneration ensuring the Company’s reward principle and philosophy. Support Field Admin. Manager to develop and implement HR policies and procedures in accordance with the corporate reward philosophy. Excellence in Microsoft Word, Excel, PowerPoint. Knowledge in Visa requirements and processing, Embassy Procedures, Civil ID and Medical documents Processing,Company Registration and Special Permit approvals from Government. Knowledge in Government relation activities to support PRO. Adequate knowledge in procurement process,market pricing and availability of materials (stationary). Knowledge in airline ticketing, travel insurances with cost effectiveness to the company. Knowledge in preparation, analyzing Subcontractor/ Vendor Service Agreements by anticipation the issues that may arise in future in terms of services or claims. Knowledge in medical insurance claims, Expertise in negotiation with Medical Services and Medical Insurance procedures. Competencies Work Management Cost Management Communication System knowledge Document Control Coordination Compliance Incident / Accident action (Report) and Risk Management Sharing Experience Asset Reporting Additional Information Our benefits include: Accommodation Flight Tickets Medical Insurance Transportation Samsung E&A follows fair and merit-based recruitment practices. We do not charge any fees during the recruitment process.