General Manager Assistant

Job description

Company Description Take charge of high-level administrative and organizational responsibilities to ensure the smooth operation of the GM and HR Director. As a trusted partner to the GM and HR Director play an important role in managing calendar, priorities, projects, and relationships with key internal and external stakeholders, all while contributing to the success of operations and initiatives. As an HR Asisstant to HR Director and HR team play a role in managing related TA and employee related tasks /projects/operations and initiatives. Take charge competition related tasks under supervision of Legal Manager and LT members as a Coordinator. Job Description Executive Support Provide high-level administrative and organizational support to the GM and administrative support to HR Director Manage GM’s and HR Director’s calendar, travel arrangements, and correspondence with exceptional accuracy, professionalism, and confidentiality. Maintain confidentiality in all communications and decision-making processes, especially related to HR matters and high-level strategic plans. Coordinate meetings, briefings, and follow-ups to optimize the GM’s schedule and ensure effective time management. Provide in-depth research and summaries for meetings, projects, or decisions to ensure the GM is fully informed and prepared. Act as the key contact between the GM and HQ partners, clients, and Red Bull’s network. Build and maintain strong relationships ensuring seamless communication and collaboration. Planning, Organization, and Communication Manage all planning, communication, and organizational needs to ensure smooth daily operations. Organize large, medium, and executive meetings (global/regional/local) with other stakeholders. Coordinate internal and external communication within the organization and with external partners. Participate in selected internal meetings to deliver accurate documentation and coordinate follow-up actions. Represent the GM and the organization in ext events/meetings when required, ensuring highest level of professionalism. Project/Meeting Management Track progress on ongoing projects, and coordinate deliverables Lead kick-off, townhall and MBR meeting and support logistics for special projects. Take project responsibility that goes beyond basic support & contribute accordingly. Documentation and Reporting Prepare reports, presentations, and confidential documents. Assist with expense reporting and collaborate with travel agents to arrange bookings. Cross-Functional Collaboration Provide support as Coordinator for all competition related topics under supervision of Legal Counsel and LT members Provide support as partner for cross functional projects if needed HR Function Support Organizing Townhall Meetings & Happy Hours with support HR & Ops & On Premise Admin: Ordering office access cards for new employees Preparing welcome kits for new hires and delivering them to the employees Preparing announcements departures, and baby news Recruitment: Organizing interviews with candidates via SmartRecruiters on behalf of TA Manager and the managers, including confirming with the candidate by phone and sending the invitation through the system Booking and organizing the meeting room for onsite interviews Welcoming candidates when needed and escorting them to the meeting room Organizing global or local trainings Organizing accommodation and flight tickets for participants attending from out of town or abroad after receiving the participant list from HR Arranging transfers for trainers or participants who request airport transportation Obtaining guest cards from Operations for participants who do not have access cards and delivering them to the individuals Organizing the seating arrangement in the meeting room where the training will take place, in line with the guidelines. Organizing the necessary equipment for the training, such as flipcharts, board markers, post-its, workbooks ect. Managing reservations if lunch will be held outside, or placing an order to the office if lunch will be held on-site Qualifications University Graduate +2 years’ experience in related field is highly valued Excellent verbal & written skills in English Understand FMCG industry trends and retail environments Communicate effectively with external partners on behalf of GM & HRD Handle sensitive information discreetly and extremely high level of confidentiality Excellent communication skills, both written and verbal, and has a strong sense of professional representation Experience with event coordination, logistics, or aviation operations is highly valued Self-motivated, self-directed and able to work in a fast-paced team environment Additional Information