General Manager Student Life - Student Success

Location SAINT LOUIS, MO 63130 Scheduled Hours 37.5 Position Summary The General Manager oversees all non-editorial aspects of Student Life, the independent student newspaper of Washington University in St. Louis. Responsibilities include the financial and operations functions of the organization, including: monthly reconciliation and review of all budgets; payroll; procurement and disbursement functions; management of short & long range revenue goals; supervision of business office staff; working with the student editorial staff on non-content matters; and acting as liaison to the WUSMI board of directors. Student Life publishes a weekly print edition and daily electronic content. The Student Life budget is approximately $400,000 per year. This position reports directly to the Chair of the WU Student Media Inc. Board on matters related to the business and operations of WUSMI and to the Associate Vice Chancellor and Dean of Students as a Washington University employee. Job Description Primary Duties & Responsibilities: Prepare annual operating budget and monitor income against expense on a quarterly basis. Supervise the Advertising Sales Manager to ensure the proper training and development of the student sales staff. Participate in the training process to establish relationships with new staff/act as a resource. Plan, organize and direct sales efforts in consultation with the Advertising Sales Manager. Develop special sections and other opportunities to grow revenue. Provide timely updates to the Board of Directors on ongoing business and operations, as required by WUSMI policy and at the Board’s request. Work with editorial staff (who are all WUSTL students) to establish and maintain effective deadline and production schedule. Develop production schedule and maintain timeline for issue layout. Develop publication schedule for the year, in consultation with the current Editor(s) in Chief and Advertising Sales Manager. Establish, implement, and interpret operating policies and procedures. Arrange for weekly printing of the newspaper and maintain good working relationship with the printer. Arrange for the functioning of the website. Ensure the effective production and distribution of the daily Student Life email newsletter. Arrange training opportunities and retreats for the editorial staff. Formulate marketing and public relations activities for the paper in consultation with the editor in chief. Ensure copyright forms are properly filled out and maintained. Maintain accurate records of all sales, income and expenditures. Process all requests for disbursements and procurement of equipment and supplies. Negotiate contracts with vendors, including property and libel insurance. Procure and maintain equipment and supplies for the business and editorial offices. Ensure timely reimbursements to staff members and payments to vendors. Coordinate computer upgrades/purchases and repairs. Develop pricing structures for advertising, subscriptions and other products/services Student Life provides. Assist the advertising manager as needed to ensure the accuracy of invoicing and statement processing for customers. Maintain sales records and provide reports for analysis. Assist the Advertising Manager in the maintenance and development of relationships with national rep firms and high profile clients to recruit advertisers. Assist the Advertising Manager in the development and maintenance of credit/collection procedures and ensure all efforts are taken for collection of delinquent accounts. Maintain payroll and records, including issuing 1099’s for all eligible students. Ensure timely and accurate completion of annual 990 form. Work with board president to arrange twice year WUSMI directors meetings and executive committee meetings as needed. Develop and maintain good relationships with key university administrators. Perform other duties as assigned. Working Conditions: Job Location/Working Conditions Fast paced office environment with significant student contact; travel among the various on-campus buildings and among the various campuses and to off-campus locations. Typically working at desk. Repetitive wrist, hand or finger movement. Occasional lifting (25 lbs or less). The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Certifications /Professional Licenses : No specific certification/professional license is required for this position. Work Experience: Management/Supervisory And/Or Sales (3 Years) Skills: Budgetary Accounting, Financial Management Driver's License: A driver's license is not required for this position. More About This Job Preferred Qualifications: Knowledge of Macintosh computers, desktop publishing software (InDesign, Photoshop, Illustrator), Word, Excel, and Quicken. Knowledge of the publishing industry and 2-5 years experience working in a college newspaper environment. Multimedia and Social Media expertise. Excellent interpersonal skills. Team player who is accessible and able to forge relationships within all areas of the paper, Board of Directors, and University. Able to work in a fast paced, student-driven environment. Established methods for time management and professional communication. General knowledge of publishing and offset and four-color printing techniques. Preferred Qualifications Education: No additional education unless stated elsewhere in the job posting. Certifications /Professional Licenses : No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: College Newspaper Environment (2 Years) Skills: Adobe Illustrator, Adobe InDesign, Adobe Photoshop, CMYK, Interpersonal Relationships, Intuit Quicken, Media Technologies, Microsoft Office, Offset Printing Presses, Print Publishing, Social Media Technologies, Stress Management Grade G11 Salary Range $53,100.00 - $90,600.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ . Accommodation If you are unable to use our online application system and would like an accommodation, please email or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.