German Speaking Executive Assistant

Job description

Location Zurich - Bahnhofplatz 1 Business - Private Wealth Brookfield is one of the world's largest alternative asset managers, with a 100+ year heritage of owning and operating assets and businesses that from the backbone of the global economy. Through its broad platform, the firm offers investment strategies across real estate, infrastructure, renewable power and transition, private equity, and credit. Brookfield's private wealth team extends these capabilities to intermediaries worldwide, partnering with financial advisors to provide institutional-quality investment opportunities and differentiated insights that support long-term objectives. Brookfield Culture Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses. Job Description Role Overview This position would suit a highly proactive EA who is flexible with excellent organisational skills, and proven experience operating in a fast moving, growing professional services business. Key Responsibilities Proactively manage complex diaries across multiple global time zones, balancing competing priorities and ensuring executives’ time is optimized Coordinate internal and external meetings, including meeting logistics, rooms, hospitality and supporting materials Manage extensive international travel, including complex itineraries, accommodation, ground transportation and visa requirements, while adapting quickly to changing business needs Prepare and reconcile executive expenses, process invoices and maintain appropriate records Oversee the day-to-day running of the Zurich office, ensuring a professional, efficient and welcoming working environment Act as a key point of contact for employees and visitors, managing office-related queries and requirements Liaise with Facilities, IT, Finance, building management and external vendors to ensure smooth office operations Coordinate onboarding for new joiners, including technology, access, desk set-up and inductions Support the planning and coordination of team meetings, off-sites, conferences, events and other office initiatives Build strong relationships across the business and global offices, maintaining confidentiality and providing flexible support to the wider team Technical Skills Minimum 5 years' experience in a similar industry Fluent in French or German and English Excellent organization and communication skills Proficient knowledge of Microsoft Outlook, Word and PowerPoint Previous experience using Concur would be desirable but not essential Proactive and able to work on own initiative as well as part of a team Decisive, resourceful and quick to prioritise High attention to detail Flexible and adaptable Resilient, with strong team focus Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. We do not tolerate workplace discrimination, violence or harassment. We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit and business needs, without regard to any characteristic protected by applicable law. Applicant information is collected and handled in accordance with our Applicant Privacy Notice.