Global Advisory Executive Assistant, NY

Job description

About Us Rothschild & Co is a leading global financial services group with seven generations of family control and a history of over 200 years at the centre of the world's financial markets. Our expertise, intellectual capital and global network enable us to provide a distinct perspective that makes a meaningful difference to our clients, communities and planet. We have 4,600 talented specialists on the ground in over 40 countries around the world, enabling us to deliver a unique global perspective across four market-leading business divisions – Global Advisory, Wealth Management, Asset Management and Five Arrows. As a family-controlled business built on relationships, we place a huge emphasis on our people and finding the right colleagues to take our business forward. Rothschild & Co is committed to an inclusive and supportive environment where different perspectives are valued. We are focused on the attraction and recruitment, development and retention and progression of high calibre talent to ensure we and our clients benefit from the value of difference. Overview of Role The Executive Assistant will provide comprehensive support to a team of bankers in the Global Advisory division. The ability to multi-task while maintaining complex schedules, organizing travel and providing administrative and facilities support is essential in this position. The ideal candidate will be career-motivated and have strong administrative, communication, interpersonal and organizational skills. Responsibilities Administrative duties such as scheduling meetings, coordinating domestic and international travel arrangements, hotel reservations, booking corporate cars and dining arrangements Meeting coordination, which includes booking conference rooms, organizing catering services and audio-visual needs, printing meeting materials and requesting security passes as well as set up and break down as needed Proactive calendar management Telephone coverage, greeting guests Event planning and execution for internal events such as team lunches and happy hours as well as external events such as closing dinners Process banker expense reports using Concur Provide floater coverage for administrative staff for vacation and other absences Organize office space for visiting employees from other offices Perform research and other administrative tasks as needed by manager or bankers Various facilities functions to be determined by manager including but not limited to the preparation and receipt of packages, mailroom monitoring and delivery, print station stock management, maintenance of the corporate office environment, new joiner desk setups and leaver desk break downs Perform and assist with other tasks and special projects as required or assigned by manager or bankers Education and Qualifications Bachelor’s Degree preferred The ideal candidate will likely have at least five years of prior experience in a corporate environment Experience, Skills and Competencies Preferred Prior experience in financial services covering Managing Directors or Partners, preferred Strong computer skills with excellent working knowledge of Microsoft Office and Concur Team player with strong interpersonal skills and demonstrated creative problem-solving Ability to develop strong relationships with key internal and external stakeholders Ability to communicate effectively with others and work well in a fast-paced team environment Ability to work under pressure, multi-task and manage shifting priorities Dependable and detail oriented Self-starter, quick learner and resourceful team player Proactive, positive attitude Strong work ethic and availability to provide after-hours coverage as needed Expected base salary rates for this role in our New York Office will be between $90,000 and $110,000 per year at the commencement of employment. However, salary offers are determined on an individualized basis and are based on a wide range of factors, including relevant skills, training, experience and education. Market and organizational factors are also considered. In addition to salary and our Rothschild & Co employee benefits package, successful candidates may be eligible to receive a discretionary bonus. Rothschild & Co North America is an equal opportunity employer. If you are a qualified individual with a disability or disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access this career website.