Graduate Archives Assistant (Student Assistant Specialist)

Job description

The New School Archives and Special Collections is hiring Archives Assistants to help with routine administrative tasks. Archives Assistants are graduate students who work under the supervision of the archivists to prepare for research appointments, assist with data entry, and complete basic tasks related to the processing and care of archival materials. Open to matriculated graduate students only, this is an on-campus position starting in Fall 2026, with possible extension through the 2026-2027 academic year. Students, with the approval of the supervisor, will establish a schedule of approximately 10-15 hours a week, between Monday and Friday, 9 am to 5 pm. Once established, the student must maintain a consistent schedule and commit to the position for the entire summer, preferably with the intention of remaining in the position throughout the 2026-2027 academic year. Preference will be given to students in the early stages of their academic program. RESPONSIBILITIES Setting up for and assisting researchers during visits to the Archives Research Room. Locating, retrieving, and re-shelving materials. Entering file-level inventories into archival management systems and computer applications such as Microsoft Word or Excel. Conducting basic research to assist archivists in identifying and describing archival materials. Writing summaries of research findings and abstracts of biographical and historical information. Answering phone calls. Organizing and replenishing supplies to support daily operations. Other tasks to assist the archivists, as assigned. MINIMUM QUALIFICATIONS Matriculated graduate student, with ability to maintain consistent schedule for the summer. Prior office experience. Demonstrated professionalism and strong work ethic. Superior English written and oral communication skills. Aptitude for following precise written and oral instructions and to complete detail-oriented work with precision. Research skills and ability to summarize findings in writing with precision. Ability to work independently, with minimal supervision. Ability to evaluate and correct one’s own work, when needed. Provide welcoming, friendly customer service to wide range of visitors internal and external to the university. Physical ability and willingness to lift and carry boxes weighing up to 50 lbs. PREFERRED QUALIFICATIONS Customer service experience. Early career graduate student. Interest in 20th century American history. Interest in the history of The New School and its departments/programs. Familiarity with Google Suite (Calendar, Gmail, Docs, Sheets, etc.) and Microsoft Office. HOURLY RATE: $20/hour WORK MODE: On-Campus Position - Employees in this position are expected to work on-campus during regularly scheduled work hours due to the nature of the work being that which is not feasible, or not in the best interest of the organization, to be performed remotely. #LI-DNI We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The New School recognizes and values the benefits of a diverse workforce. Special Instruction: Applicants must attach a cover letter, resume, and 2 writing samples to their submission. Samples should demonstrate writing for a range of audiences and can be academic or professional. Incomplete applications will not be considered. Applications for the fall semester are due by September 30. The department will review applications on a rolling basis. Responsibilities: The Student Archives Assistant will assist with routine administrative tasks, under the supervision of the New School Archives and Special Collections staff. Student is expected to communicate clearly and precisely in written and oral communications, prepare materials for transfer or use in archives, welcome visitors and serve as a clerk during visits, and complete basic tasks to assist with care of archival materials. We look forward to receiving your application!