GRANT ESTABLISHMENT SPECIALIST TEAM B

Job description

Job Requisition ID: 57807 Opening Date: 09/08/2026 Closing Date: 09/22/2026 Agency: Department of Commerce and Economic Opportunity Class Title: EXECUTIVE II - 13852 Skill Option: None Bilingual Option: None Salary: Anticipated Starting Salary $6,820 monthly; Full Range $6,820 - $9,875 monthly Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 3 Bargaining Unit Code: RC062 Technical Employees, AFSCME Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. ***PLEASE UPLOAD A COPY OF YOUR UNOFFICIAL COLLEGE TRANSCRIPTS FOR VERIFICATION OF COURSEWORK*** Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Office of Grants Management is seeking to hire a Grant Establishment Specialist. This position serves as a dedicated business professional providing technical assistance and guidance regarding a variety of grant programs at the same time, from both federal and state funding sources, as associated with the processing of grant applications submitted to Department offices. The ideal candidate will be able to take on these tasks quickly and conduct their work in a timely manner . This unique environment provides a steady workload and is a key aspect of the grant establishment and grant administration process. We welcome interested applicants who can manage this important workflow inside this exciting environment to apply. Essential Functions Under general direction, provides technical assistance to governmental, non-profit, and for-profit grant recipients with project planning, grant preparation, and execution to ensure the project application is accurate and contains all required technical information and data. Assists in providing review of surveys/applications for completeness to evaluate the merit of proposals for funding assistance from appropriate funds. Conducts routine follow-up of pending grantees to determine compliance and timely completion. Evaluates reports from multiple data sources showing potential problems and areas of holdup in the grant process. Provides technical assistance to governmental, non-profit, and for-profit grant recipients with registration and prequalification in the Grant Accountability and Transparency Act (GATA) portal. Performs full life cycle grant management duties. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration. Requires two (2) years of responsible administrative experience in a public or business organization. Specialized Skills Requires two (2) years of experience reviewing extensive application documents, including program narrative and budget analysis, and obtaining numerous approvals required for successful completion of the review. Preferred Qualifications Prefers two (2) years of experience reviewing extensive application documents, including program narrative and budget analysis, and obtaining numerous approvals required for successful completion of the review. Prefers two (2) years of professional experience handling a large volume of projects simultaneously while meeting required timelines. Prefers two (2) of professional experience extracting pertinent information from extensive submitted documents to successfully process grant projects. Prefers two (2) years of professional experience providing detailed technical assistance, including written and verbal instruction of complicated requirements, in a clear manner. Prefers two (2) years of professional experience with grant administration activities. Prefers two (2) years of professional experience administering a public program. Prefers two (2) years of professional experience with public presentations. Prefers intermediate level proficiency utilizing software such as Microsoft Excel, Word, Outlook, SharePoint, and especially grant reporting/tracking systems. Conditions of Employment Requires completion of a background check and self-disclosure of criminal history. Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends. Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. About the Agency The mission of the Illinois Department of Commerce and Economic Opportunity (DCEO) is to create equitable economic opportunities across the State of Illinois. By attracting and supporting major job creators, investing in communities, strengthening Illinois’ world-class workforce, fostering innovation, and ushering in the new clean energy economy, DCEO works to fortify Illinois’ reputation as a global economic powerhouse while ensuring Illinois is the best state to live, work and do business. Work Hours: Monday - Friday 8:30am - 5:00pm Headquarter Location: 1 W Old State Capitol Plz, Springfield, Illinois, 62701 Work County: Sangamon Agency Contact: ( FOR INQUIRIES ONLY - INTERESTED APPLICANTS MUST APPLY ONLINE ) Posting Group: Leadership & Management This position DOES contain “Specialized Skills” (as that term is used in CBAs). Revolving Door: Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine. APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: