Grants & Programs Officer

Job description

**This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Grants & Programs Officer based in the United States.** The Grants & Programs Officer will support the development, coordination, and delivery of grantmaking initiatives focused on advancing oral health and improving community outcomes. This role combines grant portfolio management, partner engagement, program planning, and impact assessment to help translate strategic priorities into meaningful results. Working closely with community-based organizations, state-level partners, and other stakeholders, the Officer will provide guidance throughout the grant lifecycle, from proposal development to progress reviews and future funding planning. The position also contributes to collaborative learning opportunities, program evaluation, and the dissemination of insights and success stories. Success in this role requires strong organizational skills, sound judgment, and the ability to build productive relationships across diverse stakeholder groups. This is an opportunity to contribute to mission-driven programs that promote health equity and strengthen oral health outcomes. ### Accountabilities - Grant Portfolio Management: Manage an assigned portfolio of community-based and state-level partners, coordinating grant activities and ensuring alignment with program objectives and funding priorities. - Grantee & Partner Support: Provide ongoing program support to grantees and program partners, serving as a trusted thought partner and maintaining regular communication to address needs and support progress. - Program Planning & Execution: Contribute to the development and implementation of annual program goals, objectives, and engagement activities, helping translate strategic priorities into measurable outcomes. - Grant Progress Monitoring: Work with grantees to review progress against funded objectives, identify opportunities for improvement, assess emerging needs, and plan future grant opportunities. - Proposal & Workflow Coordination: Assist grantees with entering proposals into Fluxx and manage the associated workflow for the assigned portfolio, ensuring accurate documentation and efficient processing. - Program Prioritization: Balance competing program demands and coordinate activities to maximize the number and quality of successful deliverables and outcomes. - Convenings & Peer Learning: Help design and support meetings, convenings, and other opportunities that encourage collaboration, knowledge sharing, and relationship-building among partners. - Evaluation & Impact Measurement: Participate in measurement, evaluation, learning, and impact assessment activities to understand program effectiveness and identify opportunities for continuous improvement. - Storytelling & Dissemination: Collect partner stories, support the dissemination of program deliverables, and help communicate outcomes and lessons learned to relevant audiences. - Cross-Functional Collaboration: Coordinate with internal teams and external stakeholders to support grantmaking initiatives, strengthen program delivery, and advance shared objectives. - Compliance & Professional Development: Follow applicable legal, regulatory, professional, and ethical standards, report potential compliance concerns through appropriate channels, and participate in additional training as needed. - Additional Responsibilities: Perform other duties as required to support program operations and organizational priorities. ## Requirements - Education: Bachelor’s degree in Public Health, Business, Healthcare Administration, or a related field, or equivalent relevant professional experience. - Relevant Experience: At least five years of experience in grants management, program management, nonprofit organizations, or a related field. - Healthcare Industry Knowledge: Familiarity with the healthcare sector and an understanding of the issues, stakeholders, and challenges affecting health-related programs. - Grant Management Skills: Ability to coordinate grant portfolios, support proposal development, monitor progress, assess partner needs, and contribute to future funding plans. - Communication & Presentation: Excellent written and verbal communication skills, including the ability to deliver presentations, facilitate discussions, and navigate challenging conversations professionally. - Relationship Management: Strong interpersonal skills and the ability to build collaborative relationships with grantees, community partners, and internal stakeholders. - Organization & Time Management: Excellent organizational skills, with the ability to prioritize multiple tasks, manage competing deadlines, and maintain attention to detail in a dynamic environment. - Analytical & Problem-Solving Abilities: Demonstrated problem-solving skills and the ability to evaluate available data, draw sound conclusions, and exercise good judgment with minimal supervision. - Technical Proficiency: Proficiency with Microsoft Excel, Word, and Outlook, along with general computer applications used for program administration and documentation. - Grant Management Systems: Ability to learn and use grant administration platforms such as Fluxx to support proposal submission and workflow management. - Adaptability & Initiative: A proactive, flexible approach to balancing program demands, identifying solutions, and supporting continuous improvement. - Professional Conduct: Commitment to ethical practices, compliance with applicable requirements, confidentiality where appropriate, and participation in relevant training. - Work Environment & Physical Requirements: Ability to communicate effectively, use a computer and standard office equipment, remain seated for periods as needed, and move within and outside serviced facilities when required. ## Benefits - Annual Salary: Target hiring range of $72,250–$85,000, with the starting base salary determined by skills, experience, and other job-related factors. - Healthcare Coverage: Medical, dental, and vision insurance plans. - Paid Time Off: Generous paid time off (PTO) to support work-life balance. - Disability Insurance: Short-term and long-term disability coverage. - Retirement Savings: Competitive 401(k) savings plan with employer matching. - Financial Wellness: Access to financial planning workshops and resources. - Purpose-Driven Work: Opportunity to support grantmaking initiatives that advance oral health, health equity, and community well-being. - Collaborative Environment: Work alongside grantees, program partners, and stakeholders to develop impactful initiatives and strengthen cross-sector relationships.