Grants Specialist

Job description

Job Title: Grant Specialist Department: Finance Reports To: Finance Director Classification: Non-Exempt Status: Full-Time, Regular w/ Benefits Salary Range: $70,000 – $88,000 annually Location: Remote - CA residents only Job postings remain open for up to thirty (30) days or until a qualified candidate is selected. The organization reserves the right to close a posting at any time without prior notice, based on the hiring needs. JOB SUMMARY The Grant Specialist is responsible for coordinating and managing the financial and compliance aspects of grants for the Picayune Rancheria of the Chukchansi Indians (PRCI) and affiliated entities. This position ensures that all grant-funded programs are properly tracked, reported, and administered in accordance with applicable federal, state, and Tribal requirements. Working under the direction of the Finance Director, the Grant Specialist partners with program staff and department leaders to support grant budgeting, monitor expenditures, and ensure compliance with funding requirements. This role serves as a central resource for grant-related financial processes, reporting, and documentation. The Grant Specialist plays a key role in ensuring that grant funding is effectively managed and aligned with organizational goals. ESSENTIAL DUTIES •Monitor and track grant expenditures to ensure compliance with approved budgets and funding requirements •Coordinate with program staff to develop and maintain grant budgets and financial plans •Prepare and submit required financial reports, invoices, and reimbursement requests to funding agencies •Maintain accurate and up-to-date records for all grants, including contracts, amendments, and reporting deadlines •Ensure compliance with federal, state, and Tribal grant regulations and guidelines •Review grant-related transactions for accuracy, allowability, and proper documentation •Support grant application processes by assisting with budget development and financial documentation •Track grant performance and identify potential risks related to funding, compliance, or spending •Collaborate with the Controller and accounting staff to ensure proper recording of grant activity •Assist with audit preparation related to grant-funded programs, including gathering supporting documentation •Serve as a resource to departments on grant requirements, allowable costs, and reporting expectations •Develop and maintain tools and processes to improve grant tracking and reporting •Perform other duties as assigned MINIMUM QUALIFICATIONS •Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or related field •Minimum of three (3) years of experience in grant management, financial administration, or related field •Experience working with grant-funded programs and compliance requirements •Strong understanding of budgeting, financial tracking, and reporting •Ability to interpret grant agreements, regulations, and funding requirements •Strong organizational and analytical skills with attention to detail •Proficiency in Microsoft Office applications and financial systems •Ability to manage multiple grants and deadlines simultaneously •Must be able to pass a pre-employment drug screening •Must be able to pass a background investigation •Must possess and maintain a valid California driver’s license and insurable driving record PREFERRED QUALIFICATIONS •Experience working in Tribal, governmental, or nonprofit environments •Familiarity with federal grant regulations (e.g., Uniform Guidance) •Experience with multi-program or multi-entity grant administration •Experience with financial reporting systems and grant tracking tools •Experience supporting grant applications and funding proposals Application Process To apply, please submit the following materials: • Completed application form • Current resume • Documentation of higher education • Verification of Tribal enrollment (required if claiming Tribal or Indian Preference) Submission Instructions Applications may be submitted on-line, by walk-in, or regular mail. Please send all materials to: Human Resources Department P.O. Box 2226 Oakhurst, CA 93644 In accordance with applicable Tribal law and Title VII of the Civil Rights Act of 1964, the Picayune Rancheria of the Chukchansi Indians (PRCI) Administration provides employment preference to enrolled PRCI Tribal Members. To qualify, applicants must submit valid proof of enrollment. Tribal Members who meet the minimum qualifications will be given preference in hiring, promotion, transfer, and layoff decisions. During the interview process, PRCI Tribal Members will receive an additional 7.5 points (10% of the 75-point interview rubric). Non-PRCI Native American candidates will receive an additional 5 points (6.7% of the total points) in accordance with Indian Preference guidelines. INDIAN PREFERENCE STATEMENT: In compliance with 25 CFR Part 276 and Title VII of the Civil Rights Act, Sections 701(b) and 703(i), employment preference shall be given to qualified applicants who are enrolled members of the Picayune Rancheria of the Chukchansi Indians, and secondarily, to another qualified American Indian/Alaska Native Candidate.