Grants Specialist

Job description

Full-time (40 hours/week) Primary Location: Position may be based in San Angelo, TX; Artesia, NM; Hobbs, NM; or Carlsbad, NM. Travel Requirement: No Hours: Monday-Friday, 8:00AM-5:00PM Salary Range: $52,000 - $62,000/year FLSA Status: Exempt Company Overview West Texas Counseling & Guidance (WTCG) is a non-profit, 501(c)(3) organization working to ensure that individuals and families seeking mental health treatment should have access to counseling services, regardless of their socioeconomic status and ability to pay. Our mission is to enable individuals and families to reach their full potential in body, mind, and spirit, using evidence-based counseling and educational services. Services offered by WTCG include individual therapy, Cognitive Behavioral Therapy (CBT), Cognitive Processing Therapy (CPT) and Eye Movement Desensitization and Reprocessing (EMDR) for trauma, premarital counseling, couples and family counseling, veteran services, children's play therapy, and anger management. Position Overview The Grants Specialist plays a critical role in advancing the organization’s grant-seeking and funding strategy. This position supports the full grant lifecycle—from identifying funding opportunities and developing proposals to managing awards and completing closeout activities—while helping to strengthen relationships with funders. This role is essential in ensuring the organization secures and manages funding in alignment with its mission and strategic priorities. The ideal candidate combines strong writing, research, and analytical skills with the ability to manage multiple deadlines and collaborate across departments. This position is well-suited for individuals with experience in grant writing, research, nonprofit development, program coordination, or public sector funding. A high level of attention to detail, organization, and accuracy in documentation and reporting is critical to success in this role. A flexible and proactive approach is required to meet deadlines and organizational needs. Employees must handle sensitive financial and programmatic information with discretion. Regular and reliable attendance is required. Key Responsibilities Grant Development & Strategy Identify and evaluate grant opportunities from foundations, corporations, and government agencies aligned with organizational goals Utilize grant databases such as Candid Foundation Directory and GrantStation to support funding research Collaborate with the Director of Program Development to support and enhance grant-seeking strategies Proposal Development & Reporting Collaborate with program and accounting staff to develop, write, and submit compelling, well-researched grant proposals Prepare timely, accurate, and comprehensive reports for awarded grants Ensure all submissions meet funder requirements, deadlines, and guidelines Grant Management & Compliance Monitor awarded grants to ensure compliance with funder requirements, timelines, and reporting obligations Communicate grant requirements, restrictions, and deliverables to leadership and program staff Support adherence to funding guidelines and organizational policies Data & Program Collaboration Work closely with program directors to ensure effective data collection, outcome tracking, and performance reporting Assist in extracting and interpreting data from Electronic Health Records (EHR) systems to support grant reporting Support continuous improvement of data tracking and reporting processes Funder Relations & Communication Cultivate and maintain relationships with funders through ongoing communication, including reports and correspondence Participate in meetings and calls with funders as appropriate Support efforts to strengthen long-term funding partnerships Administrative & Operational Support Maintain and update the organization’s internal grant calendar, including deadlines, reporting schedules, and renewal cycles Track and document all grant-related activities, submissions, awards, and communications within the CRM system Collaborate with internal teams to ensure alignment and continuity across grant-related efforts Perform additional duties as assigned Qualifications Bachelor’s degree in Public Health, Public Policy, Public Administration, Political Science, Nonprofit Management, or a related field Minimum of three (3) years of experience in grant writing, including government (federal and/or state) and/or foundation grants Proficiency in Microsoft Excel and standard office software Excellent written and verbal communication skills Strong attention to detail, organization, and project management abilities Ability to work independently, exercise sound judgment, and manage multiple priorities Demonstrated ability to collaborate effectively within a team environment Strong research and analytical skills preferred Basic knowledge of programming or data analysis tools is a plus, but not required Willingness to learn and apply data analysis skills, including working with EHR systems to support reporting and outcomes tracking Physical Demands & Work Environment Work is performed primarily in an office or hybrid administrative setting Requires extended periods of computer use, writing, and data analysis Must be able to manage multiple deadlines and shifting priorities Requires a high level of professionalism, discretion, and attention to detail Benefits: Paid Holidays Health, Vision, & Dental Insurance Life Insurance AD&D Insurance Paid Time Off (PTO) 403(b) Retirement Plan Options Employee Assistance Program (EAP) Equal Employment Opportunity (EEO) Statement West Texas Counseling & Guidance (WTCG) is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other status protected by applicable law. Americans with Disabilities Act (ADA) Statement WTCG complies with the Americans with Disabilities Act (ADA) and provides reasonable accommodations to qualified individuals with disabilities. If you require an accommodation to participate in the application or hiring process, please contact Human Resources At-Will Employment Statement Employment with WTCG is at will. This means that either the employee or the organization may terminate the employment relationship at any time, with or without cause or notice, in accordance with applicable law. Nothing in this job description constitutes a contract or guarantee of continued employment.