Group Executive Assistant

Job description

“I am hugely excited about my future and the future of CyberOne. I have enjoyed my time here immensely and have learnt a huge amount in a short space of time, year-for-year I've learnt more here than I have at Microsoft and PwC.” - CyberOne Consultant About CyberOne: CyberOne is a pure-play Microsoft security partner dedicated to helping enterprises realise the full value of the Microsoft Security portfolio—across Defender XDR, Sentinel, Entra, Purview, Intune, Copilot for Security and more. We combine deep technical expertise with outcome-driven services that accelerate secure cloud adoption, modernise threat protection and simplify compliance. Group Executive Assistant (Business & Executive Support) Location: Full-Time | UK Morning Shift The Role We are seeking a highly proactive, resourceful, and organized Group Executive Assistant to support our Director and wider business operations. This is a fast-paced and varied role that combines executive support, business administration, procurement, event coordination, travel management, and personal assistance. The ideal candidate is a natural problem-solver with an ownership mindset who can anticipate needs, manage competing priorities, and ensure both the Director and the business operate efficiently. You will act as a trusted partner, helping drive accountability, coordination, and execution across a wide range of business and personal responsibilities. Key Responsibilities: Executive & Strategic Support Provide high-level administrative and executive support to the Director. Manage calendars, priorities, appointments, and scheduling to maximize productivity and alignment with business objectives. Attend leadership, management, and operational meetings, capturing accurate meeting minutes, decisions, action items, and follow-ups. Track actions and key deliverables, ensuring stakeholders remain accountable and deadlines are met. Prepare agendas, reports, presentations, briefing packs, business cases, and executive documentation. Monitor and manage email correspondence, prioritizing urgent matters and drafting responses where appropriate. Act as a key point of coordination between the Director, leadership team, employees, clients, suppliers, and external stakeholders. Support strategic projects, business initiatives, research activities, and process improvement efforts. Create and maintain trackers, dashboards, reports, and operational documentation. Handle highly confidential business and personal information with discretion and professionalism. Business Operations & Administration Organize and support EOS (Entrepreneurial Operating System) management meetings, ensuring managers are aligned and prepared. Collate departmental updates and content for monthly company meetings and leadership reviews. Coordinate internal communications and follow-up actions across departments. Support business reporting, operational administration, and project coordination activities. Assist with invoice management, expense tracking, contract administration, renewals, and general business operations. Proactively identify issues, bottlenecks, and opportunities for operational improvement. Employees are expected to demonstrate a security-first mindset and ensure that information security considerations are incorporated into their day-to-day activities, decision-making, and interactions with customers, suppliers, and colleagues. Procurement & Vendor Management Manage company purchasing requirements, including IT equipment, software subscriptions, office supplies, gifts, and other business-related purchases. Source suppliers, obtain quotes, compare options, and coordinate procurement activities. Liaise with vendors, contractors, and service providers to ensure timely delivery and issue resolution. Track purchase requests, renewals, invoices, contracts, and supplier performance. Build and maintain strong supplier and partner relationships. Travel, Bookings & Logistics Coordinate domestic and international business travel, including flights, accommodation, transport, visas, itineraries, and conference registrations. Manage meeting room bookings, business appointments, and venue reservations. Ensure all travel and logistical arrangements are thoroughly checked and executed without disruption. Coordinate schedules and activities across multiple time zones. Company Events & Team Activities Plan and coordinate company meetings, leadership off-sites, workshops, conferences, employee engagement activities, and social events. Manage event logistics, communications, catering, suppliers, timelines, and budgets. Support the successful delivery of internal company initiatives and events from planning through execution. Personal Assistance Coordinate personal appointments, reservations, and lifestyle-related logistics for the Director. Manage personal travel arrangements, family holidays, event bookings, and restaurant reservations. Support property management, relocation activities, contractor coordination, and other personal administrative matters. Anticipate needs and proactively resolve issues before they arise. Availability & Flexibility Maintain a high level of responsiveness and flexibility to support urgent business and executive priorities. Be available for occasional support outside standard working hours, including evenings, weekends, and public holidays when business needs require. Act as a trusted point of contact for time-sensitive matters and unexpected issues requiring prompt attention. Demonstrate strong ownership and accountability, ensuring critical priorities are managed without disruption. Qualifications Minimum 5+ years of experience as an Executive Assistant, Personal Assistant, Operations Coordinator, or similar role. Proven experience supporting senior leaders, executives, founders, or directors. Excellent written and verbal English communication skills. Strong organizational, time management, and multitasking abilities. Proficient in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint). Experience managing calendars, travel, meetings, projects, and executive administration. Ability to take accurate meeting minutes, track action items, and follow through on deliverables. Experience coordinating vendors, company purchases, events, and business logistics is highly desirable. Strong problem-solving skills with a proactive, ownership-driven mindset. Ability to handle confidential and sensitive information with discretion. Comfortable working independently in a fast-paced, remote environment. Flexible and willing to provide occasional support outside standard working hours, including evenings, weekends, and public holidays when required. Why Join Us? Work with cutting-edge Azure technologies and drive cloud transformation projects. Be part of a dynamic team that values innovation, collaboration, and technical excellence. Competitive compensation, career growth opportunities, and access to continuous learning and certifications. Opportunity to work on impactful cloud initiatives across various industries. Why CyberOne: Elite positioning: Microsoft Security Partner, CREST & NCSC-certified Access to cutting-edge MXDR platform & proprietary SecOps tools No glass ceilings: rapid growth, fast-track leadership opportunities Culture-first: bold values, open feedback, and relentless innovation What’s In It for You: Flexible working hours & remote-first culture Birthday off, long-service awards Bi-annual performance awards and team off-sites Structured training, technical exposure, and career pathing 💡 Let’s redefine what it means to be secure. Together. #CyberDefenders