Guest Services - Assistant Manager

Job description

Telephone Operations Management Lead and manage the Telephone Operators department to ensure smooth and professional communication services across the hotel. Ensure all incoming and outgoing calls are handled as per Sofitel luxury standards and within defined response timelines. Monitor call quality, etiquette, and accuracy of information provided by the team. Ensure wake-up calls, message handling, guest requests, and emergency communication procedures are executed accurately. Maintain updated knowledge of hotel services, promotions, VIP movements, events, and operational updates. Coordinate emergency communication procedures during incidents, system downtime, or crisis situations. Ensure all communication systems and telephony equipment are functioning effectively and coordinate maintenance when required. Guest Services & Experience Ensure all guest interactions are handled with professionalism, warmth, and personalized attention. Handle guest complaints, escalations, and special requests efficiently with prompt follow-up. Support VIP guest handling and coordination for arrivals, departures, and in-house experiences. Drive guest engagement initiatives and maintain high guest satisfaction scores. Operational Coordination Act as a communication bridge between Front Office, Housekeeping, Engineering, Security, Reservations, and F&B departments. Ensure timely follow-up and closure of guest requests through effective coordination. Monitor service recovery cases and maintain detailed records for operational review. Assist during peak operational hours and support Front Office operations whenever required. Team Leadership & Training Train, mentor, and motivate the Telephone Operators and Guest Services team. Conduct regular training sessions on telephone etiquette, guest handling, upselling, and luxury service standards. Monitor grooming, discipline, punctuality, and performance standards. Prepare duty rosters and ensure adequate staffing at all times. Administrative & Compliance Responsibilities Prepare departmental reports including call audits, guest feedback, response times, and operational performance. Ensure compliance with hotel SOPs, brand standards, and audit requirements. Support departmental budgeting, cost control, and productivity initiatives. Ensure confidentiality of guest information and adherence to data privacy standards. Bachelor’s degree or diploma in Hospitality Management or related field preferred. Minimum 5–7 years of experience in Front Office, Guest Services, or Communications within luxury hospitality. Prior experience managing Telephone Operations or Royal Service preferred. Excellent verbal communication and interpersonal skills. Strong leadership and team management capabilities. Proficiency in Opera PMS, call management systems, and Microsoft Office. Ability to handle high-pressure situations calmly and professionally Join us at Accor, where life pulses with passion! ​ As a pioneer in the art of responsible hospitality, the Accor Group gathers more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations in 110 countries. While each brand has its own personality, where you will be able to truly find yourself, they all share a common ambition: to keep innovating and challenging the status-quo.​ By joining us, you will become a Heartist®, because hospitality is, first and foremost, a work of heart.​ You will join a caring environment and a team where you can be all you are. You will be in a supportive place to grow, to fulfil yourself, to discover other professions and to pursue career opportunities, in your hotel or in other hospitality environments, in your country or anywhere in the world!​ You will enjoy exclusive benefits, specific to the sector and beyond, as well as strong recognition for your daily commitment.​ Everything you will do with us, regardless of your profession, will offer a deep sense of meaning, to create lasting, memorable and impactful experiences for your customers, for your colleagues and for the planet. Hospitality is a work of heart , ​ Join us and become a Heartist ®.