GZERO Business Operations Specialist

Job description

Position Overview The GZERO Business Operations Specialist plays a crucial role in ensuring the efficiency and effectiveness of operations within the organization. This mid level position involves collaboration with various departments, managing vendor relationships, and streamlining business processes to support the broader initiatives of Eurasia Group. The ideal candidate is highly organized, a strong communicator, and adept at managing multiple priorities in a dynamic environment. Responsibilities Work closely to support the GZERO Publisher, Chief Content Officer and Head of Digital Operations in supporting the Operations of the GZERO Media team. Provide calendar, travel (including documentation and travel schedule), and administrative support for GZERO Managing Directors, as directed. Provide support coverage for Admin team members when needed to carry out general administrative duties for the Executives (including expense reconciliation, organizing meetings and video conferences, assisting with/reviewing preparation of presentations, briefings, and spreadsheets, confirming appointments and reservations if necessary). Compile and maintain the GZERO vendor tracker to assist key stakeholders in managing controllable costs including review and approval of vendor invoices. Prepare and submit quarterly expense reports to the Finance department. Act as a liaison with EG's Operations, HR, and Finance departments to implement or coordinate initiatives within GZERO Media. Update GZERO's BD pipeline using Salesforce, ensuring opportunity status is accurately recorded including a comprehensive record of all Business Development documents, including funder letters, sales contracts, and project proposals. Maintain the client servicing tracker, ensuring deliverables are tracked and managed effectively. Provide regular status updates addressing obstacles and implications for client deliverables. Create project documents such as schedules, requirements, deliverables, and stakeholder reviews to ensure successful execution. Serve as a point of contact for cross-team coordination on multifaceted projects, ensuring alignment of actions. Support other team leaders in project management across GZERO Media. Identify and recommend opportunities to streamline business operations for improved efficiency. Qualifications 3-5 years of relevant professional experience supporting business operations, project management, or administration—ideally in a dynamic, fast-paced organization. Proficiency with key operational tools , including expense management platforms such as Brex, Salesforce CRM, Microsoft Excel, and project management software such as or comparable alternatives. Bachelor’s degree required ; open to diverse academic backgrounds. Strong problem-solving abilities, a structured and process-driven approach, excellent attention to detail, and adaptability to shifting priorities. Fluency in English required . Additional language skills (especially Portuguese or Spanish) are a plus. Exceptional interpersonal and communication skills with a demonstrated ability to coordinate across multiple teams and cultures in a global organization. Previous experience in the media industry is preferred, but not required. Able to work successfully in a hybrid environment based in São Paulo. All resumes must be submitted in English to be considered At Eurasia Group, our mission is to provide the tools and understanding needed in a world where politics drives disruption. We put politics first for our clients, and we aspire to be the leading place people come to find out about the world. This requires us to maintain a company culture that puts people first. We are committed to fostering an environment that is empowering and globally minded. We firmly believe that bringing people with a variety of ideas and perspectives to the table makes our analysis stronger for our clients and creates a better workplace. Our leadership team is dedicated to embedding this approach into everything we do and how we lead because we care deeply about our work and our people. About Eurasia Group and GZERO Media Eurasia Group is the world's leading global research and advisory firm. We help clients understand, anticipate, and respond to instability and opportunities everywhere they do business. Together with GZERO Media—the go-to source of first insight into geopolitics—and our full-fledged events team, the Eurasia Group umbrella provides a complete political risk solution. Headquartered in New York, we have offices in Washington, London, São Paulo, Brasilia, Tokyo, Singapore, and San Francisco, as well as on-the-ground experts in more than a hundred countries in every region of the world. We are committed to analysis that is free of political bias and the influence of private interests. Visit us: | Follow us: LinkedIn | X | Threads | Facebook | Instagram | YouTube