Hiring Events Coordinator

Job description

Accountabilities: Coordinate and deliver virtual hiring events, including creating calendar invitations, sending reminders, communicating schedule changes, and ensuring all stakeholders are prepared. Review host employer staffing needs, allocate available positions, communicate requirements to international representatives, and make adjustments as hiring needs evolve. Manage participant enrollments and ensure required interview documentation is completed accurately and on time before each virtual event. Communicate regularly with internal teams, host employers, international representatives, and participants through email, telephone, Microsoft Teams, and other communication platforms. Provide live technical and operational support during virtual hiring events, troubleshooting issues and keeping interviews running smoothly. Conduct interviews with applicants and support their placement into appropriate seasonal positions. Manage post-event activities, including reporting, follow-up communications, and maintaining accurate hiring records in the relevant database. Deliver professional, responsive, and consistent customer service to employers, participants, international partners, and internal stakeholders. Train seasonal staff when needed and contribute to improving processes, stakeholder experiences, and program effectiveness. Take on additional projects and responsibilities as assigned, while adapting to changing priorities and seasonal program demands. Requirements Bachelor’s degree or equivalent relevant education and experience. At least 2 years of experience in a customer-facing, client management, coordination, or similar role. Experience with event planning, scheduling, or virtual event management is preferred. Strong computer skills, including proficiency with Microsoft Office; experience with Salesforce and advanced Excel capabilities, such as macros, is an advantage. Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with diverse audiences. Exceptional customer service, critical-thinking, problem-solving, and stakeholder-management skills. Strong organizational abilities and meticulous attention to detail, with the capacity to manage multiple projects and events simultaneously. Self-motivated and proactive, with the ability to take ownership, work independently, and drive projects through completion. Demonstrated ability to collaborate effectively, gather information, communicate project direction and status, and build positive relationships with stakeholders. Comfortable working in a fast-paced, team-oriented environment with changing priorities and multiple deadlines. Availability for occasional early morning and evening work to accommodate employer and participant schedules. Willingness to travel occasionally for international hiring events and domestic business needs. A growth mindset and enthusiasm for contributing to an inclusive, collaborative, mission-driven environment. Ability to demonstrate professionalism, integrity, respect, inclusion, excellence, and strong problem-solving throughout daily work. Employment is contingent upon successful completion of applicable background, reference, education, and employment verification checks. Benefits Fully remote position available to candidates located within the Atlantic, Eastern, and Central U.S. time zones. Competitive total rewards package, with benefits designed to enhance overall compensation. Paid time off and parental leave. Six floating Fridays, subject to eligibility requirements. 403(b) retirement plan with employer contributions. Medical, dental, vision, life, and travel insurance coverage. Short-term and long-term disability benefits. Flexible Spending Accounts and/or Health Savings Account options. Employee Assistance Program and wellness support, including a gym reimbursement program. Discounts on study abroad programs. Voluntary benefits, including identity theft protection, pet insurance, accident, and critical illness coverage. Opportunities to work with an international network spanning multiple countries and cultures. Potential travel opportunities for international and domestic hiring events. A collaborative, fast-paced work environment focused on international exchange, professional growth, and meaningful global impact. How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1 This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Hiring Events Coordinator based in the United States. This remote role offers the opportunity to coordinate virtual hiring programs connecting international participants with seasonal employment opportunities across the United States.You’ll manage the full lifecycle of virtual hiring events, from understanding employer staffing needs and coordinating candidate outreach to scheduling, live event support, and follow-up.The role sits at the intersection of event coordination, customer service, international exchange, and program operations.You’ll work closely with host employers, international representatives, internal teams, and prospective participants across multiple time zones and cultures.Success requires strong organization, adaptability, technical confidence, and the ability to keep many moving pieces on track.You’ll join a collaborative, international environment where your work directly supports meaningful cultural exchange and professional experiences.This is an ideal opportunity for a proactive coordinator who enjoys fast-paced work, stakeholder interaction, and creating seamless experiences for everyone involved.