House Manager & Family Assistant (Hybrid Childcare Support)

Job description

Job Title: House Manager & Family Assistant (Hybrid Childcare Support) Location : Piedmont, CA 94611 Employment Type : Part-time, 25 hours per week. Up to 30 hours as needed. Schedule : Monday–Friday, 12:00 PM – 6:00 PM. Flexibility for occasional evenings and weekends Compensation : $40–$45/hour based on experience + plus mileage reimbursement Start Date : ASAP Requirements Ability to maintain a smoke-free environment Up-to-date vaccinations (including COVID, Flu, and MMR) Personal vehicle and reliable transportation About Our Family We are a warm, active family of four that deeply values connection, balance, and creating a home that feels both organized and welcoming. Time spent together is essential to us, and we prioritize outdoor adventures, family meals, and creating memories that will last. We enjoy picnics, hikes, and spontaneous outings around the Bay Area, often visiting parks and exploring new places together. As a family, we try to maintain a relaxed atmosphere, especially during evenings, when we make time to eat together at the table and unwind as a unit. Both parents work from home full-time, with varied schedules that require flexibility and a lot of coordination week-to-week. Our home thrives on thoughtful organization and clear systems, which allow us to manage our busy lives. As our children, ages 5 and 7, grow older and become more independent, we find ourselves transitioning away from a full-time nanny model and looking for someone who can step into a hybrid role, balancing household management with some after-school support. We are seeking someone who can help create space in our daily rhythm, allowing us more quality time for ourselves and with our friends and family. We hope to find someone who brings a sense of calm and reliability while being proactive about handling the details of the home. You will be a key player in making our household run smoothly and supporting us in maintaining the quality of life that we value. We are excited about finding someone who can take ownership of our home systems and support us through this next chapter! Who You Are / What We’re Looking For We are seeking an experienced house manager with prior nanny experience who can balance taking initiative and being adaptable. You are naturally organized, tech-savvy (Google Suite knowledge a plus), and enjoy creating home systems that improve the flow of daily life. This role involves not only daily childcare but also maintaining an organized, efficient home. You will bring your energy and expertise to engage with our children with enthusiasm and creativity, while also implementing systems and maintaining order across our home. The ideal candidate will have experience in both childcare and home management, while being comfortable working autonomously and communicating effectively. We value trustworthiness, consistency, and the ability to manage tasks independently. We need someone dependable who can bring a balanced energy to help make our home feel like a sanctuary. Strong organizational skills and attention to detail are essential, as is the ability to stay flexible and manage various priorities. If you are proactive, enjoy working in a family-oriented environment, and are interested in a long-term role and becoming an integral part of a household, we would love to meet you. Key Responsibilities Household Organization & Maintenance Maintain household organization systems (closets, storage, pantry, toys) Reset and tidy rooms daily; maintain overall neatness; ensure home is prepped for cleaning services Load/unload dishwasher, wipe surfaces, vacuum high traffic areas Oversee household schedules and calendars Conduct seasonal swaps (clothing, décor, bedding, etc.) Prepare for family events, holidays, and guest stays Prepare and coordinate donation drop-offs and pick-ups Support packing/unpacking for travel or seasonal transitions Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers) Family Support Assist with school/activity pick-ups or drop-offs (back-up for drop-off, primary for pick-up) Daily afternoon supervision, including support with homework, play, snacks, etc. Prep backpacks, clothing, or snacks for school Help with child-related laundry or errands Date night coverage as needed Inventory & Errands Track and restock pantry, fridge, toiletries, and household supplies Create and manage running household supply lists Coordinate and manage household orders (Amazon, Costco, Target, etc.) Run errands: grocery shopping, returns, dry cleaning, gift shopping Handle package pickup, mail sorting, and deliveries Meal Support Plan and prep healthy meals/snacks for adults and kids Batch cook lunches and dinners for the week (approximately 2-3days/week) Prepare daily snacks for children and grab-and-go options for adults Maintain kitchen cleanliness and organization after meal prep Shop for groceries and meal-related items Laundry & Linens Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels) Manage linens: rotate bedding, refresh towels, restock essentials Keep laundry areas tidy and well-stocked with supplies Vendor & Property Oversight Schedule and supervise service providers (cleaners, contractors, landscapers) Research and coordinate repairs, maintenance, and quotes Oversee outdoor spaces and seasonal maintenance needs Serve as primary contact for vendors or guests Deep Cleaning & Special Projects Tackle occasional deep cleans (fridge, oven, baseboards, etc.) Maintain and refresh specific zones (entryways, garage, laundry room) Clean humidifiers, washing machines, and air purifiers monthly Organize special projects: toy storage, seasonal decorations, gear rotation Administrative & Personal Assistant Support Help with travel planning, scheduling, and logistics Manage family calendars and reminders Assist with the coordination of events and home maintenance appointments as needed Vehicle Management Schedule and oversee maintenance, oil changes, and inspections Ensure vehicles are fueled, cleaned, and organized Track registration, insurance, and service schedules How to Apply Please submit a short intro letter, updated resume, and 3 professional references with contact information. 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