House Manager & Family Assistant (with Childcare and Meal Prep Support)

Job description

Job Title: House Manager & Family Assistant (with Childcare and Meal Prep Support) Location: Pelham, NY 10803 (with occasional seasonal support in Bellport, NY 11713) Employment Type: Full-time | 30-40 hours per week (30 hours guaranteed) Schedule: Monday-Thursday: 11:30 AM-6:30 PM, Friday: 11:30 AM-5:00 PM With flexibility required for kids’ sick days, earlier starts, and occasional longer days when a parent is traveling or has evening commitments. Compensation: $38-$42 per hour, depending on experience. W-2 position. Benefits to be discussed, including PTO, sick leave, and year-end bonus. Anticipated Start Date: September 7th Requirements Maintain a smoke-free environment. Must be authorized to work in the United States. Reliable personal transportation required to commute to Pelham; use of a family vehicle is provided during working hours for errands and pickups. About Our Family We are a busy, warm, and active family of five in Pelham, NY looking for a trusted Household Manager / Family Assistant to become an integral part of our home. Our days are full of school schedules, activities, sports, and the everyday logistics that come with raising three children while both parents balance demanding careers. Our children are 10, 8, and 5 years old, and our household is full of the energy and movement that comes with a busy family schedule. We have created a home that is organized, welcoming, and values teamwork, kindness, and open communication. We value structure and consistency, but we also appreciate flexibility, positivity, and someone who can bring a calm presence to the natural rhythm of family life. This role is a true partnership between childcare and household management. We are not looking for someone who simply completes a list of tasks; we are looking for someone who can step into our home, understand how things work, and proactively help make life easier. The right person will enjoy improving upon existing systems, staying connected to the details of both the household and the children’s academics and schedules, preparing meals, managing logistics, and being a positive, reliable presence for our children. We already have a weekly cleaning service in place, so this role is not focused on deep cleaning. Instead, we are looking for someone who can support the daily resets and tidying that keep the home running smoothly, maintain organization throughout the week, and help ensure that the small details of family life do not fall through the cracks. Our family also spends part of the summer at a second home on Long Island (just over an hour away from our primary residence in Pelham). We are looking for someone flexible who can help us maintain consistency throughout the year, whether that means occasional support at the second property or taking on larger organizational projects at our primary home while we are away. We value someone who can adapt as our needs shift throughout the year and who sees opportunities to make our home more functional, organized, and enjoyable. Ultimately, we are looking for someone who feels comfortable becoming a trusted extension of our family over the long term: someone dependable, thoughtful, and invested in helping our household thrive. The right person will bring professionalism, warmth, and initiative to the role and will take pride in being a consistent, positive presence in our children’s lives while also helping our home run smoothly. Who You Are / What We're Looking For You are someone who naturally takes ownership. You walk into a home and quickly understand what needs attention, what is coming up next, and where you can make life easier. You thrive when you can take ownership and bring your own thoughtful approach to the role. You are proactive, organized, and comfortable creating structure where needed, while also taking the time to learn the family’s preferences and the rhythms that work best for the household. You take pride in noticing the details, following through on commitments, and ensuring things are handled completely and thoughtfully. You think like a project manager. You enjoy looking ahead at the family calendar, anticipating upcoming needs, remembering the details, and making sure nothing gets missed. You enjoy improving systems, finding ways to make the household run more smoothly, and keeping track of the many moving pieces that come with family life. Whether it is preparing for a busy week of activities, staying connected to school communications and deadlines, noticing that household supplies need to be restocked, or helping create systems that keep the home organized, you are someone who naturally stays one step ahead. You bring a warm and steady presence to the home, especially during busy after-school hours when children are transitioning from their day. You are patient, positive, and genuinely enjoy being around children. You understand the importance of being a trusted adult in a child’s life: someone who offers encouragement, support, and consistency while helping children feel confident and cared for. You are invested in their academics, activities, and wellbeing, and you enjoy being the kind of person who shows up as a positive influence in their everyday lives. Experience managing multiple children and navigating the energy of a busy household is important, and you know how to remain calm and consistent even when the day gets hectic. You are someone who enjoys cooking and takes pride in preparing thoughtful, healthy meals. You like bringing variety to meal planning and understand that preparing food is an important part of making family life easier. You communicate clearly and professionally, knowing when something needs to be shared, when to ask a question, and when to simply handle something independently. You are comfortable receiving feedback, adapting to a family’s preferences, and building trust over time. Most importantly, you are reliable, thoughtful, and someone who genuinely enjoys helping a household function at its best. You take pride in the details, show up consistently, and understand the value of becoming a trusted partner in a family’s everyday life. Key Responsibilities Family Support Provide daily school pickups at 3:00 PM and after-school support. Manage transportation to activities, including sports practices and weekly extracurricular commitments. Prepare school lunches, snacks, and help manage school-related logistics. Stay actively connected to school calendars, including projects, events, theme days, and important deadlines. Support children with light academic engagement and positive reinforcement. Help manage sports equipment, school papers, backpacks, and after-school routines. Assist with kid-related errands, birthday party preparation, gift shopping, and wrapping. Provide flexibility for sick days, including earlier starts and full-day childcare support as needed. Be a consistent, positive adult presence who is engaged in the children’s daily lives. Household Organization & Maintenance Maintain and improve upon existing household organizational systems. Act as a project manager for the household by reviewing upcoming needs, anticipating challenges, and helping keep things moving. Complete daily resets and prepare the home for cleaners (1x weekly) Light tidying (dishes, wiping surfaces, vacuum high-traffic areas) Support seasonal clothing, décor, and bedding swaps. Coordinate donation drop-offs and organization projects. Assist with event, holiday, and guest preparation. Pack and unpack for family travel. Maintain mudroom, garage, backpack, and sports equipment organization. Replace batteries, light bulbs, smoke detector batteries, and household filters. Meal Planning & Prep Create weekly meal plans, communicate upcoming meals with the family, and bring creativity and variety to weekly menus. Batch cook healthy, family-friendly dinners once or twice per week, preparing approximately five meals to provide dinners for the entire week. Prepare school lunches for each child two to three times per week. Manage grocery ordering primarily through online platforms (e.g., Amazon Fresh), with occasional in-store shopping. Complete kitchen cleanup after meal preparation. Maintain fridge organization, including wiping out shelves and discarding/replacing expired items. Laundry & Linen Care Wash, fold, and organize laundry for the entire family. Manage linen rotation as needed. Provide steaming or special garment care when needed. Maintain tidy and well stocked laundry areas Inventory & Errands Maintain household supply lists and restock pantry, fridge, and household essentials. Manage household ordering through platforms such as Amazon Fresh and other online accounts. Monitor subscriptions and add items to household carts as needed. Complete errands including dry cleaning, returns, gift shopping, and package handling. Open and organize deliveries, put items away, and break down boxes. Administrative & Personal Assistant Support Support overall household project management and organization. Manage household calendar logistics, appointments, school events, and activities. Utilize shared calendars, household accounts, and digital tools comfortably. Receipt/budget tracking for any expenses incurred as house manager Event and appointment coordination for the family Vehicle Management Schedule maintenance Coordinate fueling, cleaning, and general upkeep. Track registration/insurance Vendor & Property Oversight Identify maintenance needs proactively and coordinate handyman or contractor visits. Coordinate with landscapers and seasonal vendors; Manage seasonal maintenance such as sprinkler services, pest treatments, and outdoor upkeep. Research/coordinate repairs and quotes Provide occasional support related to the family’s second property on Long Island, including seasonal readiness and coordination. Deep Cleaning & Special Projects Support larger organizational projects, especially during summer months (e.g., closet organization, garage projects) Prepare the home for seasonal transitions and the school year. Maintain humidifiers and air purifiers by replacing filters as needed. How to Apply Please submit a short intro letter, an updated resume, and 3 professional references with contact information. Please note that this role requires a background check. When you apply with Sage Haus, you’ll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don’t worry — you can unsubscribe at any time if it’s not for you.