House Manager & Family Assistant (with Childcare & Organizational Support)

Job description

Job Title: House Manager & Family Assistant (with Childcare & Organizational Support) Location: Sanibel, FL 33957 Employment Type: Part-time, 20-25 hours per week Schedule: 11:00am-4:00pm Monday, Wednesday, Friday, and a rotating Saturday or Tuesday with occasional flexibility for date nights Compensation : $38-42 per hour Start Date: ASAP Requirements Maintain a smoke-free environment Must be authorized to work in the United States Reliable personal transportation required, with mileage reimbursement Must be comfortable with pets (dog, cat, and bearded dragon) CPR and First Aid certification or willing to obtain About Our Family We are a large, lively, fun-loving family on beautiful Sanibel Island, Florida. Our home is full of energy — five school-age kids, a young dog, a bearded dragon, plus an extended family member (and their cat). There’s truly never a dull moment! We’re an entrepreneurial household: creative and spontaneous, but also dedicated and driven. Our lives are always in motion, which means things can pile up. We love what we do, but in order to maintain it, we need some help managing the ever-growing lists. At the end of the day, what we want is help getting back to what matters most: being present with our kids. We're looking for organizational support: creating flows, providing daily resets, tackling laundry, and some meal prep. We also need assistance with pet care, reliable help with driving/kid logistics, and occasional date-night coverage. We own a local business nearby, and there is opportunity to potentially flex into some assistance with this, but we are primarily focused on help with our household. We love to travel — especially during the summers. We do not require anyone to travel with us for extended periods, but some shorter, occasional travel with us is up for discussion. Mostly, we want the peace of mind that comes from knowing our home is cared for and running smoothly during times we are away. We also own two out-of-state properties and could benefit from remote management support for them. There’s lots of room for growth over time for someone who enjoys taking ownership and building systems. Who You Are / What We're Looking For The right person for this role is genuinely organized, highly adaptable, and energized by variety. You are comfortable working independently, communicating clearly, and taking ownership of your responsibilities. You are reliable and consistent, but you also understand that this family moves dynamically and plans can shift — you roll with it gracefully. You love being around kids and animals and want to support a family in a meaningful, long-term way. You can see the big picture, but never miss the details. We appreciate professionalism, but value flexibility over everything else. It is important that the person in this role is someone who understands our fast-paced lifestyle and can pivot easily. We are looking for someone who can help us establish and maintain household systems, keep things organized, and contribute to all the behind-the-scenes things that keep a home running smoothly. You understand that this may change frequently, and you go with the flow. You have a growth-mindset, and are collaborative by nature. You are not afraid to try something new, make a suggestion, or apply feedback. The ideal candidate will have a real project manager mentality: someone who is highly skilled in coordinating large-scale projects, but is also comfortable taking on the little tasks and preempting needs. Although your day-to-day work will primarily involve our Sanibel household, this role has the potential to expand to assisting with our local business, remotely coordinating our out-of-state properties, or even traveling with us. We view this role as an opportunity that will develop and shift over time. If this excites you, we’d love to hear from you! Key Responsibilities Household Organization & Maintenance Create and/or maintain household organizational systems Daily resets and preparation of the home for weekly cleaners Light tidying (dishes, surfaces, vacuum high-traffic areas) Seasonal clothing and decor swaps Prepare and coordinate donation drop-offs Event/holiday/guest prep Packing and unpacking for family travel Change batteries, light bulbs, smoke detectors, etc. Deep Cleaning & Special Projects Occasional deep cleans (refrigerator, oven, baseboards) Refresh garage/mudroom/entry Organizational projects (pantry, closets) Laundry & Linen Care Wash, fold, organize, and put away laundry for the full household Make beds and manage linen rotation Occasional ironing/steaming and special garment care Maintain tidy and well stocked laundry areas Meal Support Prep 2 family dinners per week Prepare 1–2 school lunches per week Prep healthy snacks Put away grocery deliveries and organize refrigerator and pantry Kitchen clean-up and maintenance Follow household dietary preferences, including gluten-free options Inventory & Errands Collaborate to running household supply lists Assist with household orders and subscriptions (Amazon, etc) Handle returns, dry cleaning, gift shopping, and other errands as needed Mail and package handling, including breaking down boxes Family Support & Child Assistance Afternoon activity drop-offs (2x per week) Kid-related errands as needed Prep backpacks/clothing/snacks Occasional date night coverage Maintain a babysitter contact list and assist with scheduling as needed Backup childcare and light supervision as needed Pet Care Occasional dog walks Bathe dog as needed Weekly cleaning and supply pickup for lizard enclosure Maintain pet supply inventory Vehicle Management Schedule and bring family vehicles in for maintenance Regular interior cleaning and organization of family vehicles Fueling vehicle as needed Vendor & Property Oversight Oversee pool and yard vendors: review quality of work and communicate feedback Research and coordinate repair vendors and quotes as needed Seasonal property maintenance and outdoor space upkeep Remote vendor coordination for out-of-state properties Administrative & Personal Assistant Support Awareness of family calendar, including sending reminders to family - familiarity with Skylight a plus! Event and appointment coordination Track receipts and expenses for purchases made on the family's behalf Growth opportunity: expanded personal assistant support/business-related tasks over time How to Apply To apply, please submit a short intro letter telling us about yourself and why this role is a great fit, an updated resume, and 3 professional references with contact information (name, relationship, and phone or email). Please note that this role requires a background check. Submit your application to Sage Haus Hiring Services. When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry — you can unsubscribe at any time if it's not for you.