House Manager/Family Assistant with Childcare Support

Job description

Job Title: House Manager / Family Assistant with Childcare Support Location: Holden, MA 01520 Employment Type: Part-time; 20–25 hours per week, with opportunity to grow into a fuller role Schedule: Required: Tuesday and Thursday, 2:00–7:00 PM Flexible Monday and Wednesday daytime hours, with potential to extend into evenings as needed Fridays reserved mostly for business related tasks, flexibility for remote work Occasional weekend coverage, as needed Compensation: $32–$35 per hour, depending on experience. Candidates with meaningful executive assistant or business support experience may be considered at a higher rate. Start Date: ASAP Requirements Maintain a smoke-free environment. Must be authorized to work in the United States. Reliable transportation required; family vehicle provided for on-duty child transport and errands. CPR and First Aid certified, or willing to obtain certification prior to start. Fragrance-light approach preferred. About Our Family We are a busy, warm, and high-functioning household based in Central Massachusetts. Both parents work full-time in demanding roles and are deeply committed to keeping a well-run home and giving their three young children a structured, active, and loving environment. Life here moves quickly: there are school schedules, activity rotations, a baby at home, large family gatherings, and a second property that we visit year-round. We love hosting, we love our family, and we keep a full calendar. We already have wonderful people supporting our family, and we are looking to bring one more exceptional person into the fold. The right person will step in, take ownership and make things feel easier. We are a Type-A household in the best way: organized, intentional, and goal-oriented. We want someone who brings that same energy and helps us move through the week with less friction and more flow. We care deeply about our home, and we’re also building a life that includes a busy professional and business schedule. In addition to household and family support, this role has room to grow into executive/personal assistant support—helping with calendar coordination, travel logistics, inbox/task follow-up, and the details that keep everything moving. If you love the mix of home + business support and enjoy being the steady, capable person behind the scenes, we’d truly love to connect. Who You Are / What We're Looking For Proactive & Anticipatory: You naturally notice what needs to be done and take initiative without needing frequent direction. We’re looking for someone who can stay one step ahead and help manage the mental load of the household Comfortable Supporting a Family Household: You understand what it means to support a family at a busy and demanding stage of life, and you genuinely enjoy it. With children, you are engaged and activity-oriented, keeping screens to a minimum and connection front and center. Reliable & Consistent: Dependability is incredibly important to our family. We’re looking for someone who is punctual, follows through, and takes ownership of commitments. Experienced: You have relevant household or family assistant experience and can hit the ground running Highly Organized & Systems-Oriented: You enjoy creating order, maintaining routines, and building simple systems that help a busy household run smoothly. A project-manager mindset and strong attention to detail are key. Professional & Polished Communicator: We’re looking for someone who is warm, friendly, and respectful while also being able to communicate efficiently and read the pace of the household. Tech-Savvy & Comfortable Managing Details: You feel confident using calendars, spreadsheets, online ordering systems, and digital tools to support household/business organization, and family logistics. Bonus points if you are tech-forward or curious about AI tools- that kind of mindset is exciting to us. Key Responsibilities Family Support School and activity pickups and drop-offs using the family vehicle Bus stop coverage for school-age children in the afternoons Light supervision and backup childcare as needed Preparing backpacks, school clothing, lunches, and healthy snacks Kid-related errands (birthday gifts, party supplies, etc.) Appointment reminders and occasional transport to non-routine appointments Household Organization & Maintenance Building and maintaining household organization systems throughout the home, with a focus on the kitchen, pantry, and play areas Daily resets and light tidying: surfaces, dishes, high-traffic vacuuming Prepping the home ahead of cleaning visits Seasonal clothing, decor, and bedding swaps Holiday and seasonal decorating, including front entry and common areas Supporting family gatherings and hosting prep Weekly tidy of basement toy and activity areas Assistance with seasonal prep at second property (stocking supplies, coordinating with vendors for seasonal opening and closing) Packing support for weekend and vacation trips, including pulling appropriate seasonal clothing and items for each child Inventory & Errands Grocery shopping Restocking pantry, fridge, and household supplies on an ongoing basis Managing household orders and subscriptions (Amazon, Costco/BJ's, Target, etc.) Mail and package handling; breaking down and recycling boxes Donation drop-offs and returns as needed Laundry & Linens Putting away laundered clothing Coordinating laundry gathering to be ready on days that the nanny washes it Weekly linen rotation and sheet refreshing Maintaining a tidy and well-stocked laundry area Meal Support (preferred, not required) Prepping 1-2 dinners per week (oven-ready or batch-style) Grab-and-go breakfast batch prep Prepping healthy kids' snacks and school lunches Light kitchen clean-up and maintenance Vehicle Upkeep Weekly clean-out and reset of family vehicles Coordinating family vehicle maintenance drop-offs as needed Administrative & EA Support (growth potential) Calendar management and appointment reminders Travel planning and logistics coordination Remote business-related task support Potential expansion into EA support for the family business over time How to Apply Please ensure to include the following when applying: A brief letter explaining why you’d be a great fit for this role Your updated resume At least 3 professional references with contact information This role requires a background check. 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