House Manager & Family Assistant (with Meal Prep and Childcare Support)

Job description

House Manager & Family Assistant (with Meal Prep and Childcare Support) Location: Dedham, MA 02026 Employment Type: Part-time, 22–30 hours per week Schedule: 6:45 AM - 5:45 PM Thursday and Friday. Some flexibility is appreciated for school holidays, schedule changes, and varying pickup times. Compensation: $35–$40 per hour Start Date: September 2026 Requirements Maintain a smoke-free environment. Must be authorized to work in the United States. Valid driver's license and reliable transportation required (family vehicle provided for work use). CPR and First Aid certification required, or willingness to obtain prior to start. Comfortable working in a home with a dog. Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including flu and COVID-19 vaccines), subject to applicable legal accommodations. About Our Family We are a busy, active family of four based in Dedham, MA. Both parents work full-time in demanding careers, and our days move fast. Our two daughters are full of personality and energy, each with her own rhythm. Our younger one is high-spirited, big-feeling, and always on the go. She loves being outside, needs physical activity, and brings a contagious energy to everything she does. Our older daughter is in school full-time and benefits from a quieter, more grounded energy when she gets home. We love being present with our kids, and that's exactly the problem we're trying to solve. Mornings are the heaviest stretch of the day. Getting everyone fed, packed, hair done, and out the door takes more coordination than we have bandwidth for. The mental load of tracking all the details, school schedules, enrichment activities, meals, and everything in between has started to weigh on us. We don't want to be managed out of our own mornings. We want to be at the breakfast table, reading books, while someone who knows what they're doing handles the rest. We have a weekly house cleaner, a small dog who needs daily walks, and a home that functions best with a tidy and organized presence throughout the day. We're looking for someone who fits seamlessly into our family's rhythm and is excited to grow with us over time. Who You Are / What We're Looking For The ideal candidate is proactive, self-directed, and exceptionally organized. You don't wait to be told what needs to happen next. You see it, you do it, and you do it well. You are warm and genuinely good with kids, able to match the energy of a high-spirited preschooler and honor the quieter needs of an older child without missing a beat. You believe in letting kids work things out on their own and prefer coaching over refereeing. You keep a tidy space naturally, not because you were asked, but because it's just how you operate. You are comfortable behind the wheel, patient in traffic, and someone who genuinely enjoys being active and outdoors. You can physically keep up with a busy, energetic child. You communicate clearly and proactively, keep your phone out of sight around kids, and take family privacy seriously. You are someone this family can trust completely, and you show up every day ready to take the wheel so this family can simply be together. Key Responsibilities Family Support & Child Assistance Manage the full morning routine, including getting children fed, dressed, hair done, bags packed, and out the door on time School drop-offs and pickups, including bus coordination Transport children to any after-school activities Prep backpacks, clothing, and snacks daily; unpack at end of day Supervise and engage with children in between school hours with age-appropriate activities Help build and maintain a memory box system for children's artwork and school keepsakes Household Organization & Maintenance Maintain household organization systems and create new ones where needed Daily resets: dishes, surfaces, making beds, vacuuming high-traffic areas Prep home for 2x monthly house cleaner visits Seasonal clothing, décor, and bedding swaps Coordinate and prepare donation drop-offs Assist with packing and unpacking for family travel Meal Support Prep and pack school lunches daily Prepare simple healthy dinners for the children nightly Prepare family dinners approximately 2x per week (freshly made or oven-ready) Grocery shopping as needed; contribute to and maintain household grocery and supply lists Follow household dietary needs and sensitivities. Kitchen clean-up and daily maintenance Laundry & Linens Wash, fold, and organize laundry Maintain children's linen rotation Keep laundry area tidy and well-stocked Inventory & Errands Restock pantry, fridge, and household supplies Manage running household supply lists Manage household orders and subscriptions (Amazon, Costco, Target, etc.) Handle returns, dry cleaning, gift shopping, mail, and packages Break down and remove boxes Pet Care Walk family dog once daily as needed Schedule/attend vet and grooming appointments Vehicle Management Schedule maintenance Fuel and clean family vehicles as needed Track registration/insurance Deep Cleaning & Special Projects Seasonal refresh of mudroom and entry areas Clean humidifiers and air purifiers in winter months Weekly toy, book, and gear rotation and organizational projects Vendor & Property Oversight Coordinate irrigation system seasonal turn-on and turn-off Administrative & Personal Assistant Support Manage household calendar, children's schedules, and appointment coordination Travel planning and logistics on occasion Track receipts and expenses incurred in the role How to Apply To apply, please submit a short intro letter telling us a little about yourself and why this role is a great fit as well as an updated resume. 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