House Manager & Family Assistant (with Meal Prep Expertise)

Job description

Job Title: House Manager & Family Assistant (with Meal Prep Expertise) Location: Mississauga, Ontario L5N 1H9 Employment Type: Part-Time (25–30 hours/week) Schedule: Monday–Friday, 9:00 AM – 3:00 PM (with potential long-term flexibility to start at 8:00 AM, if desired by the family) Compensation: $35–40/hour (based on experience) Start Date: ASAP Requirements: Maintain a smoke-free environment Maintain a fragrance-free environment Reliable transportation (mileage reimbursement will be provided) Comfortable working in a Christian household About Our Family: We are a warm and close-knit family that values love, kindness, and respect in every aspect of our lives. Our primary focus is spending meaningful time together as a family, and we strive to create a home where everyone feels supported and cherished. As parents, our goal is to nurture our children’s growth and well-being while maintaining a peaceful and harmonious household. We place a strong emphasis on living with integrity, making thoughtful choices that reflect our shared values, and supporting one another in everything we do. We prioritize healthy living, from fresh meals made with quality ingredients to fostering a welcoming, organized home. As we continue to grow in our personal and professional lives, we seek someone who can help us manage the practical aspects of our household so we can focus on what truly matters—our family and our values. We are looking for a House Manager & Family Assistant who aligns with our approach to family life, supporting us with tasks that allow us to spend more time together. From meal prep and home organization to vendor coordination, appointment scheduing, and travel planning, we need someone who can step in with a proactive and nurturing attitude, keeping our home running smoothly while respecting the gentle, compassionate environment we aim to create. Who You Are: You are someone who naturally takes pride in creating order and calm in a home that values peace and mutual support. With your strong background in household management, you are highly organized, proactive, and able to stay ahead of tasks, anticipating needs and resolving issues with a gentle, steady hand. You are the kind of person who doesn’t need constant direction, but can step in and take initiative when needed, always maintaining a positive, calm demeanor in the process. Your experience managing homes and working with families is complemented by a strong sense of integrity and a genuine commitment to serving others. You understand the importance of being reliable, consistent, and trustworthy—qualities that allow you to build long-lasting, meaningful relationships with those you work with. You appreciate the importance of organization, but also know that compassion and patience are just as essential in creating a nurturing environment. You are proactive in every sense of the word, with the ability to manage multiple tasks and priorities with ease. You’re adaptable and flexible, able to handle both the everyday tasks and the unexpected challenges that come with managing a busy household. You align with the values of creating a peaceful, organized home where everyone feels cared for and valued. Your communication style is open and respectful, ensuring that everyone is on the same page and that family dynamics are supported in a thoughtful, considerate way. Key Responsibilities: Household Management & Organization: Maintain organization systems for various areas of the home. Handle daily resets, including dishes, surfaces, and high-traffic areas. Coordinate and prepare the home for weekly cleaning services. Conduct seasonal clothing and décor swaps. Manage donation drop-offs and holiday/guest preparations. Handle indoor plant care and ensure basic maintenance tasks (e.g., changing light bulbs, batteries). Deep Cleaning & Special Projects: Perform occasional deep cleaning tasks (e.g., fridge, oven, wiping down walls/baseboards quarterly). Organize and refresh the garage and create systems for storage. Assist with organizing children's rooms and personal items. Inventory & Errands: Restock pantry and fridge, manage household supplies, and maintain running lists for household orders, including grocery shopping. Maintain and order weekly household supplies (e.g., paper towels, tissue boxes) using apps like PC Express and in-store shopping at Costco and Longos. Handle returns, dry cleaning, and gift shopping. Assist with putting package/delivery items away (family will unbox) and then break down and recycle the boxes. Meal Planning & Prep: Prepare four fresh dinners per week, and pack school lunches as needed. Focus on fresh, healthy food, and manage any special dietary needs (e.g., allergy). Batch cook: Bake every other day (e.g., muffins, banana bread) to sustain breakfast for the week. Follow the family's preference for fresh ingredients and homemade items, such as making homemade salad dressings rather than buying pre-made, and cutting fruits and vegetables rather than buying them pre-cut and bagged. Maintain a clean and organized kitchen, including washing and prepping ingredients for cooking. Laundry & Linen Care: Manage all laundry tasks, including washing, folding, and organizing. Handle special garment care and linen rotation (weekly). Maintain tidy and well-stocked laundry areas. Vendor & Property Oversight: Manage relationships with service providers, including cleaners and landscapers. Oversee coordination of home repairs and handle quotes and scheduling. Manage outdoor spaces, ensuring that patio furniture is cleaned, organized, and ready to be used as part of the daily reset. Estate Management: Oversee the calendar of general yearly property maintenance to ensure all tasks are completed on time. Administrative & Personal Assistant Support: Assist with travel planning and logistics, creating itineraries and ensuring everything is in place for smooth travel. Provide visibility into calendars to be able to schedule appointments and help manage the family’s schedule. Organize and attend weekly meetings with the family to stay aligned on priorities and tasks. Coordinate events and appointments, ensuring everything is scheduled and prepared. Offer business support through administrative tasks such as organizing inventory, preparing for events, planning business trips, scanning receipts, and handling related paperwork. How to Apply: Please submit the following: A short intro letter An updated resume Three professional references with contact information This role requires a background check.