House Manager & Family Assistant (With Meal Prep Support)

Job description

Job Title: House Manager & Family Assistant (With Meal Prep Support) Location: Franklin, TN 37064 Employment Type: Part-time, 20–25 hours per week (20 guaranteed) Schedule: 3-4 days per week, flexible shifts between 10:00 AM–5:00 PM with weekly date night coverage Compensation: $30–$35/hour Start Date: ASAP Requirements Reliable transportation required Maintain a smoke-free environment Must be authorized to work in the United States Must be comfortable with friendly goldendoodle About Our Family We are a busy, warm, and systems-driven family of four with two young children and a friendly dog who mostly keeps to himself. Our home is our sanctuary and our headquarters — we work from home, but it is also a fun and inviting space for our kids. Our household runs best when it feels calm, organized, and well-supported behind the scenes. With full hearts and a full schedule, help is essential. We have come to realize the right support at home doesn’t just reduce stress, it gives us back the moments that matter most. We have strong family values and are deeply invested in spending more quality time together. We are intentionally searching for someone to join our support network. We've had great experiences with house managers in the past, and we're now looking for someone ready to grow with us for the long haul. Our days have a natural rhythm, but life with little ones means that rhythm is always subject to change. This fall, we're beginning a homeschooling journey, and we're excited to have the right person alongside us as our routine evolves. We're looking for someone who doesn't just check off tasks, but who genuinely invests in our family and takes pride in keeping the home running smoothly. Who You Are / What We're Looking For You are energetic, flexible, and genuinely enjoy being around young children. You’re always ready to tackle a list, but more often, you are the one creating one. You are dedicated, a self-starter, and highly organized. You adapt when plans shift, and you bring a calm, can-do attitude to whatever the day brings. You are systematic, detail-oriented, and always one step ahead. You have strong meal prep and cooking skills and can confidently create simple, healthy meals. You love organizational projects, can take on any errand, and are open to occasional childcare. You're tech-savvy and comfortable working with digital household systems, helping with online bill pay, and researching quotes. You are trustworthy, discreet, and emotionally steady. You value building a genuine relationship with a family while maintaining professionalism. Most importantly, you're looking for something long term. You understand that this is a meaningful responsibility, and you take that seriously. Even if you are new to the industry, you view house management as your chosen career and you take pride in it. If this sounds like you, we’d love to connect! Key Responsibilities Household Management & Organization Perform daily tidying, surface resets, dishes, and light vacuuming in high-traffic areas Prepare the home for the weekly deep cleaning team each Tuesday Lead the weekly playroom reset with the children's participation Manage indoor plant care Proactively replace batteries, light bulbs, and smoke detector units as needed Assist with seasonal clothing swaps and donation drop-offs for the children Support event and dinner party prep Unpacking/resetting the home after family travel returns Occasional patio reset and light garage tidying Meal Planning & Prep Meal prep healthy lunches, dinners, and snacks daily Build the weekly grocery delivery cart and manage meal planning, taking into account family dietary preferences (note: onion intolerance for one family member) Kitchen clean-up and maintenance Deep Cleaning & Special Projects Occasional deep cleans (fridge, oven, baseboards) Seasonal reorganization of closets, bathroom cabinets, pantry, and kitchen storage Periodic organizational projects focused on toys, gear, and shared spaces Inventory & Errands Restock pantry/fridge/household supplies Manage running household supply lists Manage household instacart orders and subscriptions (Amazon/Costco/Target) Handle returns, dry cleaning pickups, and gift shopping Sort packages and mail and break down boxes Laundry & Linens Washing, folding, and putting away approximately one load per day Rotate towels and refresh bed linens Maintain a tidy and well-stocked laundry area Family Support Provide light supervision and back-up childcare Occasional date night coverage Vehicle Upkeep Take the family vehicle to the car wash approximately once per month Schedule and handle routine vehicle maintenance errands (oil changes, etc.) Track vehicle registration and insurance renewal dates Administrative & Personal Assistant Support Monitor the household bill tracker and flag any shortfalls or upcoming due dates Assist with calendar management and appointment coordination Organize travel documents, including confirmations, departure times, and logistics Send regular communications/updates to family Track mileage and submit for reimbursement per family process Vendor & Property Oversight Oversee cleaners/contractors/landscapers as needed Research/coordinate repairs and quotes as needed Seasonal property maintenance and outdoor spaces Pet Care Schedule grooming appointments and handle drop-off/pick-up as needed Administer pet medications as directed Maintain pet supply inventory How to Apply To be considered for this role, please submit the following to Sage Haus: A short intro letter telling us about yourself and why this role is a fit An updated resume Three professional references with current contact information Please note: this role requires a background check. 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