House Manager & Family Assistant (with meal prep support)

Job description

House Manager & Family Assistant (with Meal Prep support) Location: Stanford, California 94305 Employment Type: Part-Time, 15-20 hours per week Schedule: Monday 12:00PM - 7:00PM Tuesday 2:00PM - 7:30PM Thursday 2:00PM - 7:00PM Compensation: $37-$42 per hour, Mileage reimbursement work-related tasks Start Date: September 2026 Requirements Maintain a smoke-free environment. Reliable personal vehicle and valid driver's license with a clean driving record. Up-to-date vaccinations (general, COVID, and flu) required. CPR and First Aid certification preferred. Tech-savvy; must be comfortable navigating a Notion-based household management system. About Our Family We're an on the go, high-achieving family living in the heart of Stanford. Both parents carry demanding professional careers, and our household runs at a fast pace. Our son (age: 8) is an active, curious kid with a full schedule of after-school activities, including competitive travel soccer, math tutoring, and piano lessons. We cook at home regularly, value a tidy and well-organized space, and genuinely enjoy hosting family and friends. While our schedules are busy, family time is incredibly important to us and we’d love to be even more intentional with the time we have. We're thoughtful about who we bring into our home and we're looking to build a trusted, long-term professional relationship. We're not looking for someone to parent alongside us; instead we’re seeking a highly competent, experienced professional who takes ownership of their responsibilities, communicates clearly, and makes our home run smoothly so we can fully show up for our family at the end of the day. Our household currently has support with bi-weekly cleaners and landscapers, and we’re entering an exciting season with larger projects and life changes on the horizon. A significant backyard landscaping project is getting underway and a puppy may also be joining our family later this year - adding even more fun, energy and personality to our home. With so much happening, having dependable, proactive household support to help manage all of the moving pieces of our daily lives in a seamless, effortless way would make a meaningful difference. We’re looking for someone who can confidently manage the day-to-day details, creating a sense of calm and consistency so our family can focus on enjoying this exciting chapter together. Who You Are / What We're Looking For The ideal candidate is a seasoned, competent household professional who doesn't need to be managed, is self-motivated and takes initiative. You take direction, understand the bigger picture, and run with it - confidently owning your responsibilities from start to finish. You don't wait to be told what to do next; you naturally anticipate needs, identify opportunities to improve how the household functions, and take thoughtful action while staying aligned with the family's preferences. You're highly organized and proactive in your communication. You keep the family informed of anything they need to know, flag potential issues before they become problems, and present solutions rather than simply identifying challenges. You follow through without reminders, stay one step ahead, and understand that consistency and reliability are what build trust. You're coachable and resilient - you welcome feedback, adapt quickly, and don't take constructive guidance personally. You enjoy learning how a family likes things done so you can continuously refine your approach. Professionalism is equally important. You understand the balance between being warm and approachable while maintaining healthy professional boundaries. You're comfortable working closely with a family, but you recognize that you're there as a trusted household professional. You respect privacy and confidentiality, exercise sound judgment, and know when to step in and when to quietly work behind the scenes to keep everything running smoothly. You're dependable - you show up on time, keep your commitments, and understand that reliability isn't just appreciated, it's essential. Whether it's a school pickup, coordinating household vendors, or ensuring the family has what they need before they even ask, you take ownership and follow through. Fluent English communication is essential for the thoughtful, nuanced, and fast-paced coordination this role requires. Key Qualities Include Professionalism & Discretion: Comfortable supporting a household while maintaining exceptional professionalism, strong boundaries and complete discretion Proactive & Self Sufficient: Takes initiative, anticipate needs, and manage responsibilities independently without requiring frequent direction or reminders Safety-Focused: An experienced, reliable driver who is confident transporting our child to and from activities, with safety always as the top priority Healthy Meal Planning & Prep Experience: Confidence preparing nutritious, delicious meals while thoughtfully accommodating family preferences and dietary needs High Standards for Tidiness & Routines: Capable of creating and maintaining systems for household organization, tasks and daily routines to keep the household running smoothly Key Responsibilities Family Support Provide reliable transportation for school pickups and a full range of after-school activities Serve as backup childcare support on an as-needed basis Meal Support Prepare 2-4 weeknight dinners per week, with the goal of having ingredients prepped, marinated, and ready to finish when parents arrive home Accommodate a mixed-dietary household: one mostly vegetarian adult and two omnivores, with some specific preferences Grocery shopping based on weekly meal plan and household needs Kitchen clean-up and maintenance Laundry & Linens Wash, fold, and put away laundry Ironing, steaming, and special garment care as needed Maintain a tidy and well-stocked laundry space Household Organization & Maintenance Light daily tidying: dishes, surfaces, vacuuming high-traffic areas Prep home before cleaners arrive Create and maintain household organization systems in collaboration with the family Coordinate donation drop-offs Manage indoor and outdoor plant care Handle routine maintenance items such as changing batteries, light bulbs, and smoke detectors Support event, holiday, and guest prep as needed Inventory & Errands Restock pantry, refrigerator, and household supplies Manage running household supply lists and coordinate household orders Handle returns, dry cleaning, and other similar errands as needed Break down and dispose of boxes Deep Cleaning & Special Projects Periodic fridge deep cleans Clean and maintain humidifiers, air purifiers, and furnace filters (annual replacement) Organizational projects for toys, sports gear, and seasonal items Vehicle Upkeep Schedule routine family vehicle maintenance (oil changes, tire rotations, etc) Coordinate vehicle registration, insurance tracking, and smog checks as required Light cleaning and organization of family vehicles Vendor & Property Oversight Serve as a communication liaison with cleaners, landscapers, and contractors Research repair vendors and coordinate quotes, presenting options with recommendations Manage outdoor spaces and general tidying of exterior areas Administrative & Personal Assistant Support Household calendar coordination Support scheduling appointments Light travel planning and research support as needed How to Apply To be considered for this role please submit A short intro letter telling us a bit about yourself and why this role is a great fit An updated resume 3 professional references with contact information including name, relationship, phone number, and email. Please note that this role requires a background check. When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry — you can unsubscribe at any time if it's not for you.